Admin Support

Job summary

The post holder's main duties will be to provide administrative support to the Directorate of Estates and Facilities management team covering a wide range of services.

The post holder will be expected to work as part of the wider Administration Team including helpdesk and reception, providing an integrated and flexible service. As such they will berequired to undertake duties within other areas of the Administration Department when theneeds of the service demand it.

Main duties of the job

• Provide confidential and efficient word processing service
• Type letters, reports and memo's from written transcription
• Open, sort and distribute post following local process
• Maintain the diaries and arrange meetings for the Estates and Facilities Management Team, as required
• Arrange meetings, book venues, order refreshments, receive visitors as required
• Efficiently provide agendas, minutes and supporting papers within required time limits formeetings
• Attend meetings to take minutes / updating action plans on a frequent basis and takefollow up action as required
• Assist with Room Bookings enquiries using internal system
• Prioritise own workload and meet deadlines in order to meet the requirements of thepost

About us

By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;

• Supporting your career development and progression
• Excellent NHS Pension scheme
• Generous maternity, paternity and adoption leave
• Options for flexible working
• Up to 27 days annual leave (increasing with service up to 33 days)
• Extensive Health and Wellbeing support and resources
• If you work in our community teams, we pay for your time travelling between patients
• Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
• Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates
• Salary sacrifice bikes up to £2k
• Free car parking at all trust sites
• Free flu vaccinations every year
• Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)

We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.

Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application.

Please note, we may be required to close this vacancy early if we receive a high volume of applications