Administrator / Team Secretary

Job summary

The successful post holder will provide an administrative and secretarial service to a variety of Healthcare Professionals to achieve effective and efficient service provision.

The needs of the service user will be the utmost priority. The principle of high quality customer care is at the heart of this role.

Working within the service can at times be a stressful environment, by way of telephone calls, meetings and numerous daily tasks. The post holder requires the ability to work under pressure, with conflicting demands at times, show a willingness to assist others, be a key member of the team with a requirement to work in other administrative areas as appropriate as directed by their line manager.

Main duties of the job

Main duties and responsibilitieso Provide comprehensive secretarial and administrative support to professionals within the multi-disciplinary team. Support the CLDT and other members of the management team as required.o Provide confidential and efficient word processing service, including the preparation of letters, reports and other associated papers from a variety of sources and have a working knowledge of Easy Read documentation.o Open, sort and distribute incoming post, prioritising and screening urgent correspondence ensuring it receives appropriate attention/direction.o Undertake general office duties as required including filing, photocopying, scanning etc.o Logging calls with the Trust's Service Desk for any building repairs, works etc.o Ordering of equipment and stationery on the Trusts E-Procurement System whilst ensuring the correct procedures are adhered to and stock levels are maintained for the teams.o Prioritise and manage own workload to meet the needs and requirements of the service demands.o Work within parameters of established procedures and to seek advice when necessary.o Provide cover for other administrative staff within the wider team as required.o Follow policies relevant to own role.o Meet and greet visitors to and from office base as necessary.o Follow Standard Operating Procedures, good practice and established precedents.o Exposure to distressing or emotional circumstances would be rare..

About us

By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;

• Supporting your career development and progression
• Excellent NHS Pension scheme
• Generous maternity, paternity and adoption leave
• Options for flexible working
• Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
• Extensive Health and Wellbeing support and resources
• If you work in our community teams, we pay for your time travelling between patients
• Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
• Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates
• Salary sacrifice bikes up to £2k
• Free car parking at all trust sites
• Free flu vaccinations every year
• Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)

And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.

Please note, we may be required to close this vacancy early if we receive a high volume of applications