Job summary
Are you enthusiastic about effective project & programme management?
Do you have good relationship, organisational & co-ordination skills?
Are you motivated, forward thinking & enjoy team work?
Do you have the tenacity to navigate complex challenges?
Are you motivated by using data & information to aid decision making & improve outcomes?
If so, you might be the candidate we're seeking! An opportunity has arisen in our Service Development & PMO Team for Senior PMO Leads. The Team sits within the Strategic & Commercial Development Directorate, providing a specialist programme & project management function across MPFT.
We are looking for technical project or programme management specialists to support managers to effectively manage their projects & programmes within the Trust's PMO framework, ensuring consistent governance, quality standards and processes. Senior PMO Leads provide guidance, advice and support to enable the delivery of Trustwide programmes and projects to improve services and outcomes for our patients and staff. Key elements of the role are to;
- Provide effective project, programme and PMO support to clinical and corporate services to deliver projects across the Trust
- Provide technical PMO support, advice and guidance for project, programme managers and owners
- Provide a consistent approach to ensure that projects & programmes are managed within the project management framework and governance structures
- Assurance reporting of the projects within their portfolio
Main duties of the job
** INTERNAL MPFT APPLICATIONS ONLY *
- Work with a wide range of Corporate and Care Groups and other senior managers across the Trust, providing effective PMO support to the projects and programmes within the Trust-wide project portfolio
- Ensure that all projects are appropriately aligned to structures and advise on where new projects and programmes are best supported
- Support a variety of portfolios/programmes to ensure adherence to project management framework
- Work closely with Project and Programme Managers to ensure project documentation and information is captured within the Project Management System as part of project assurance and reporting
- Support to resolve issues/problems that arise during the projects
- Support project managers/project support officers on PMO systems and processes
About us
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
- Supporting your career development and progression
- Excellent NHS Pension scheme
- Generous maternity, paternity and adoption leave
- Options for flexible working
- Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
- Extensive Health and Wellbeing support and resources
- If you work in our community teams, we pay for your time travelling between patients
- Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
- Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates
- Salary sacrifice bikes up to £2k
- Free car parking at all trust sites
- Free flu vaccinations every year
- Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
Job description
Job responsibilities
- To advise on and promote project management best practice methodologies including PRINCE2 with project and programme teams
- Advise and guide senior management of programme alignment and lead scoping of new programmes as required
- Advise on project and programme role and responsibilities including appropriate use of these within PMO framework and suggested role-holders
- Advise on where new projects and programmes are best supported within existing structures to project teams and programme steering groups
- Ensure that all projects are appropriately aligned to existing structures with clear rationale and sponsorship/ownership before progressing into project initiation
- Actively contribute towards the review and update of PMO systems and processes and communicate changes to appropriate stakeholders through a variety of methods including facilitated workshops, training sessions and presenting at relevant meetings
- Suggests and makes changes to PMO policy, framework and processes as part of ongoing PDSA cycle and in response to lessons learned, best practice or organisational change
- Advise project & programme managers and owners, and project support officers on PMO framework, processes and systems to ensure project standards are adhered to
- Ensure project and programme managers, owners and teams have access to project management templates, tools and resources to ensure consistency of project documentation and capturing of key information
- Support project managers with the prioritisation of projects, ensuring that they aligned to Strategic objectives/business planning
- Assist project and programme managers and owners with the project lifecycle, including advising on project planning and change control, escalation of risk/issues, assurance reporting, project closure, lessons learned and post implementation review
- Maintain a thorough understanding of projects within the PMO Project Management System to ensure an effective and informed first point of contact to project teams and key stakeholders
- Provide strategic overview of all projects/programmes and interdependencies where they have portfolio responsibility
- To support project and programme managers in developing and establishing project and programme governance
- Support project and programme managers in the development or the review of project/programme scope documentation
- Support project and programme managers in the creation or review of project plans ensuring that high level milestones are clear
- Support project/programme managers and teams to ensure that all aspects of project governance is in place and that all documentation is completed with timescales
- Identify any themes arising from missing project information or projects experiencing issues and raise with PMO team/project teams as appropriate
- Independently assure and challenge quality of project documents and project plans with project teams
- To monitor and track project/programme delivery in order to ensure that proactive and timely actions are undertaken to support their delivery
- As agreed with the project team, support the delivery of project plan actions as appropriate
- Record, monitor and report data on Trust projects and programmes against required PMO quality standards, highlighting potential issues to ensure standards and consistency of data is met
- Create reports on project and programme status and progress for relevant committees liaising with PMO colleagues and project managers to provide the latest information
- Lead the creation of any bespoke reports required by programmes/Care Groups to support project reporting and decision-making
- As part of the PMO team, identify interdependencies across projects/programmes and ensure this are reported, tracked and that projects/programmes are aware as appropriate
- As part of PMO team support tracking of deliverables and benefit realisation and advise on measurement methods and best practice requirements
- Ensure that lessons learned from previous projects are effectively captured, reported and applied to future projects including leading lessons learned workshops
- Support project and programme managers with decisions around project status reporting and escalation procedures
- Support and resolve issues that arise at programme and project level and escalate areas not resolved to the appropriate person/group
- Support project and programme managers around the effective closure of projects/programmes ensuring that outstanding actions are clearly documented with identified handover plans
- Advise project and programme managers around issue and risk management processes
- Guide project managers/teams on Project Management System use and advise on how to use the system to support effective project management
- To deliver project workshops and meetings and training of project managers and project support officers on PMO processes and systems.
- Represent the team at appropriate internal and external meetings and forums, including contributing to debate and discussions, ensuring that other team members are informed of key updates.
Job description
Job responsibilities
- To advise on and promote project management best practice methodologies including PRINCE2 with project and programme teams
- Advise and guide senior management of programme alignment and lead scoping of new programmes as required
- Advise on project and programme role and responsibilities including appropriate use of these within PMO framework and suggested role-holders
- Advise on where new projects and programmes are best supported within existing structures to project teams and programme steering groups
- Ensure that all projects are appropriately aligned to existing structures with clear rationale and sponsorship/ownership before progressing into project initiation
- Actively contribute towards the review and update of PMO systems and processes and communicate changes to appropriate stakeholders through a variety of methods including facilitated workshops, training sessions and presenting at relevant meetings
- Suggests and makes changes to PMO policy, framework and processes as part of ongoing PDSA cycle and in response to lessons learned, best practice or organisational change
- Advise project & programme managers and owners, and project support officers on PMO framework, processes and systems to ensure project standards are adhered to
- Ensure project and programme managers, owners and teams have access to project management templates, tools and resources to ensure consistency of project documentation and capturing of key information
- Support project managers with the prioritisation of projects, ensuring that they aligned to Strategic objectives/business planning
- Assist project and programme managers and owners with the project lifecycle, including advising on project planning and change control, escalation of risk/issues, assurance reporting, project closure, lessons learned and post implementation review
- Maintain a thorough understanding of projects within the PMO Project Management System to ensure an effective and informed first point of contact to project teams and key stakeholders
- Provide strategic overview of all projects/programmes and interdependencies where they have portfolio responsibility
- To support project and programme managers in developing and establishing project and programme governance
- Support project and programme managers in the development or the review of project/programme scope documentation
- Support project and programme managers in the creation or review of project plans ensuring that high level milestones are clear
- Support project/programme managers and teams to ensure that all aspects of project governance is in place and that all documentation is completed with timescales
- Identify any themes arising from missing project information or projects experiencing issues and raise with PMO team/project teams as appropriate
- Independently assure and challenge quality of project documents and project plans with project teams
- To monitor and track project/programme delivery in order to ensure that proactive and timely actions are undertaken to support their delivery
- As agreed with the project team, support the delivery of project plan actions as appropriate
- Record, monitor and report data on Trust projects and programmes against required PMO quality standards, highlighting potential issues to ensure standards and consistency of data is met
- Create reports on project and programme status and progress for relevant committees liaising with PMO colleagues and project managers to provide the latest information
- Lead the creation of any bespoke reports required by programmes/Care Groups to support project reporting and decision-making
- As part of the PMO team, identify interdependencies across projects/programmes and ensure this are reported, tracked and that projects/programmes are aware as appropriate
- As part of PMO team support tracking of deliverables and benefit realisation and advise on measurement methods and best practice requirements
- Ensure that lessons learned from previous projects are effectively captured, reported and applied to future projects including leading lessons learned workshops
- Support project and programme managers with decisions around project status reporting and escalation procedures
- Support and resolve issues that arise at programme and project level and escalate areas not resolved to the appropriate person/group
- Support project and programme managers around the effective closure of projects/programmes ensuring that outstanding actions are clearly documented with identified handover plans
- Advise project and programme managers around issue and risk management processes
- Guide project managers/teams on Project Management System use and advise on how to use the system to support effective project management
- To deliver project workshops and meetings and training of project managers and project support officers on PMO processes and systems.
- Represent the team at appropriate internal and external meetings and forums, including contributing to debate and discussions, ensuring that other team members are informed of key updates.
Person Specification
Qualifications & Training
Essential
- Degree level qualification appropriate to post or equivalent experience.
- Project Management qualification (e.g. PRINCE2/MSP/Agile)
Desirable
- Quality Improvement training/qualification
Experience
Essential
- Experience in using a variety of project tools and techniques
- Experience of supporting and contributing to the delivery of projects in either a project team or PMO capacity
- Experience in the identification of project requirements, design, and evaluation of outputs
- Experience of working within a project or programme environment
- Proven experience in a Project Support or PMO role
Desirable
- Experience of working within a PMO function
- Experience of working Microsoft Project
Skills, Knowledge & Abilities
Essential
- Ability to work across organisational and professional boundaries
- High level of interpersonal skills
- Ability to develop construct clear and concise reports and present these at senior level
- Ability to analyse, investigate and interpret information and queries and make recommendations based on findings
- Excellent Skills in the use of Microsoft Office applications, MS Project and MS PowerPoint
- Ability to negotiate, influence and present solutions
- Ability to provide technical project support to project owners, managers and teams to ensure that they are managed effectively to assist in their successful delivery
- Recommend prioritisation of projects, ensuring they are linked to Strategic objectives and Business Planning
- Ability to develop and implement PMO processes and procedures to support consistency with project delivery
- Ability to facilitate group discussions, encourage participation and collaborative working
- Ability to lead the delivery of PMO training and promote an effective project management culture
- Ability to manage customer and colleague expectations appropriately
Desirable
- Understanding of business planning frameworks/processes
- Understanding of business case development
Personal Attributes
Essential
- Motivated to deliver change to services
- Creative and innovative when it comes to problem solving
- Confident with a high level of drive, enthusiasm and commitment
Person Specification
Qualifications & Training
Essential
- Degree level qualification appropriate to post or equivalent experience.
- Project Management qualification (e.g. PRINCE2/MSP/Agile)
Desirable
- Quality Improvement training/qualification
Experience
Essential
- Experience in using a variety of project tools and techniques
- Experience of supporting and contributing to the delivery of projects in either a project team or PMO capacity
- Experience in the identification of project requirements, design, and evaluation of outputs
- Experience of working within a project or programme environment
- Proven experience in a Project Support or PMO role
Desirable
- Experience of working within a PMO function
- Experience of working Microsoft Project
Skills, Knowledge & Abilities
Essential
- Ability to work across organisational and professional boundaries
- High level of interpersonal skills
- Ability to develop construct clear and concise reports and present these at senior level
- Ability to analyse, investigate and interpret information and queries and make recommendations based on findings
- Excellent Skills in the use of Microsoft Office applications, MS Project and MS PowerPoint
- Ability to negotiate, influence and present solutions
- Ability to provide technical project support to project owners, managers and teams to ensure that they are managed effectively to assist in their successful delivery
- Recommend prioritisation of projects, ensuring they are linked to Strategic objectives and Business Planning
- Ability to develop and implement PMO processes and procedures to support consistency with project delivery
- Ability to facilitate group discussions, encourage participation and collaborative working
- Ability to lead the delivery of PMO training and promote an effective project management culture
- Ability to manage customer and colleague expectations appropriately
Desirable
- Understanding of business planning frameworks/processes
- Understanding of business case development
Personal Attributes
Essential
- Motivated to deliver change to services
- Creative and innovative when it comes to problem solving
- Confident with a high level of drive, enthusiasm and commitment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Midlands Partnership NHS Foundation Trust
Address
Trust HQ - Mellor House, St George's Hospital
Corporation Street
Stafford
ST16 3SR
Employer's website
https://www.mpft.nhs.uk (Opens in a new tab)
