*INTERNAL MPFT APPLICANTS ONLY* Project Manager

Job description

Job responsibilities

1. To ensure that project management principles and methods are followed, adhering to organisational project management framework

2. Support project teams to make decisions on the most appropriate project management approach

3. Co-ordinate, manage and support the planning and execution of projects from initiation to closure using a range of Project Management methodologies to plan and implement project deliverables, ensuring targets, quality indicators, benefits and milestones are met within the agreed parameters of the project

4. Ensure projects are effectively scoped to support delivery of organisational, directorate and care group, strategies, business plans and objectives

5. Effectively engage and collaborate with stakeholders, ensuring they have effective opportunities to contribute towards the identification of project deliverables and benefits, ensuring that these are measurable

6. With project owners, collaboratively develop project mandate and project briefs, defining project scope, performance standards and quality expectations and identifying milestones

7. Liaise with the Programme Management Office to ensure that work is not being duplicated and maintain an awareness of potential interdependencies with other projects and their impact throughout the project lifecycle

8. Ensure that subject matter experts, clinical, operational and corporate input is identified at the start of the project and that roles and responsibilities of the project team members are clearly communicated and understood

9. Establish a project governance structure and schedule regular project meetings, ensuring that project documents are received and distributed in advance, within agreed timescales

10. Establish and ensure that appropriate processes are in place to flag issues and risks as they arise for early resolution

11. Develop and maintain the project library, filing, recording and reporting systems to ensure efficiency of the project administration

12. Preparing and maintaining all necessary project documentation working closely with the project owner and project team

13. Ensure that project importance, scope, targets and plan are effectively communicated to other team members, care group staff and directorates and liaise closely with Project Owner/Manager to assure the overall direction and integrity of the project

14. To develop and be responsible for managing and maintaining comprehensive Project Plans outlining clear milestones, identifying accountability and to monitor and report on progress against the plans, ensuring the vision remains clear in order to produce the desired outcome/result

15. Ensure that realistic deadlines are set and clearly communicated and ensure that the project is running on time and to budget

16. Co-ordinate work across work streams by developing effective working relationships with work stream leads/project teams and, ensuring overall progress, engagement, support and resources are available and initiate corrective action where necessary

17. Direct and motivate the project team while emphasising a focus on project delivery

18. Manage conflicting priorities between stakeholders and differing expectations

19. Efficient planning of project meetings to ensure that progress is being made against project deliverables and timescales

20. Effectively manage and monitor the progress of the project and produce regular highlight reports providing project status, progress, performance, identifying any risks, changes

21. Responsible for effectively reporting project health through appropriate governance structures to ensure oversight and assurance of project progress towards successful completion

22. Maintain Risk, Issues and Action logs for the project

23. Effectively respond to project issues and present a range of options when identifying solutions, accurately documenting both options and decisions

24. Identifying and evaluating potential project risks throughout the project lifecycle and make recommendations for how the impact can be minimised including the development of contingency/mitigation plans, escalating when required

25. Effectively managing changes to the project, completing, as appropriate, project change or exception documentation, ensuring that causes and recommendations are clearly captured to support decisions and responsible for ensuring all changes and decisions are formalised through the approval process

26. Ensuring benefit logs are maintained and that benefit measures are repeated at agreed intervals to support decisions and assess performance throughout the project

27. Monitoring overall progress and use of resources and initiating corrective actions where necessary

28. Obtain support and advice as required for the management, planning and control of the project

29. With the Project Owner, evaluate the project deliverables and expected outcomes in line with project objectives and capture this through project closure reports, clearly outlining handover plans/activities to operational services as business as usual

30. Actively contribute and participate in the lessons learned processes to help inform future projects

31. Ensure that all projects are managed in adherence to the PMO Framework including, completion of all project documentation and accurate and timely capturing of information, updates, changes via the Programme Management systems

32. Produce progress and assurance reports/presentations to convey information/project updates to stakeholders, as required, by drawing on information from a range of sources and presenting it in the most appropriate way for the audience

33. To support the planning and organising of a broad range of meetings relating to project scoping or bid/tendering development

Person Specification

Qualifications

Essential

• Degree level qualification appropriate to post or equivalent project management experience
• Project Management qualification i.e. Prince2/Agile/MSP
• Evidence of commitment to continuing personal development

Desirable

• Quality Improvement training or qualification

Experience

Essential

• Experience of managing a project to successful delivery
• Significant experience of supporting project teams within a project or programme environment
• Experience of developing and utilising effective professional networks and engaging and managing multiple stakeholders to ensure project outcomes are delivered
• Experience of applying programme or project management practices, tools and techniques and using effective quality, risk and issue management and planning strategies
• Experience in the identification of project requirements, design, and evaluation of outputs
• Experience of tracking risks, issues and benefits and reporting these to the programme or project team
• Experience in monitoring and reporting on project or programme progress in a variety of ways including standard reporting tools
• Experience of building strong relationship with staff across professional boundaries
• Experience of supporting the development of bids/tenders
• Experience of updating and developing policies/practices/systems within own area
• Experience of facilitating events

Desirable

• Experience in the NHS
• Line management experience
• Experience of coaching staff members and teams
• Experience of business planning
• Application of lean / quality improvement principles

Skills

Essential

• Comprehensive skills in the use of Microsoft Office applications including MS Project, Powerpoint, Word, Excel
• Knowledge of project management tools and techniques
• Knowledge and understanding of programme and project management structures and governance
• Knowledge of quality improvement methodologies
• Excellent interpersonal skills and the ability to effectively collaborate with colleagues, working across organisational and professional boundaries
• Able to contribute and work effectively as a member of at team
• High standard of verbal and written communication and presentation skills
• Ability to produce documents and reports with attention to accuracy, detail and present at key groups
• Ability to challenge, negotiate, persuade, influence and facilitate effective interaction with key stakeholders and suppliers, whilst maintaining a professional and positive relationship
• Able to establish credibility with a wide range of clinical staff, managers and subject matter experts
• Ability to manage customer and colleague expectations appropriately
• Ability to make informed decisions
• Ability to plan and organise a broad range of complex activities
• Ability to collect, analyse and manipulate information and data and present it clearly and precisely, including investigating and documenting issues and solutions, as part of compiling high quality reports for senior managers
• Strong understanding of document management controls and processes and experience of maintaining libraries of documentation
• Ability to keep accurate and up to date A/I An understanding of NHS systems, applications and processes project documentation to report progress and assurance
• Ability to plan and prioritise own workload whilst maintaining consistency and quality within tight deadlines
• Ability to effectively co-ordinate and plan multiple projects
• Ability to effectively prioritise tasks and reprioritise to meet conflicting demands
• Ability to plan, lead and facilitate workshops and meetings

Desirable

• An understanding of NHS systems, applications and processes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Midlands Partnership NHS Foundation Trust

Address

St George's Hospital

Stafford

ST16 3SR

Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)