Job summary
The Staffordshire Healthcare & Care System recognises that an ambitious programme of operational and clinical change is required if system financial balance is to be achieved; and that this can and should concurrently enable further improvements in the quality of care we commission and provide for the people of Staffordshire. This pan-system programme is facilitated and monitored by a Transformation Delivery Unit (TDU). The TDU (System PMO) was established in August 2019 and is currently hosted by Midlands Partnership NHS Foundation Trust (MPFT) on behalf of the system.
An exciting opportunity has now arisen for a Project Manager to join the Transformation Delivery Unit (TDU).
The Project Manager role will support the delivery of system transformational projects, be that at Portfolio, Provider Collaborative or Place level. Each of the Project Managers who work in the TDU are aligned to one of the seven clinical Portfolios and they will undertake the majority of their project work in this area. However, they may also be asked to work across other Portfolios or Enabling Workstreams as required.
This role is being offered on a permanent basis.
Interviews to take place Tuesday 9th January 2024.
Main duties of the job
The post-holder will support the Transformation Delivery Manager on a day-to-day basis to ensure that key project management activities are completed to a high standard for the transformation programmes linked to this Portfolio.
The post-holder will manage a range of projects, which support the system to deliver their strategic and operational priorities. These projects will be delivered in accordance with Prince2 Methodology. The number of projects to be managed at any one time will be defined by their scale and level of complexity.
The post-holder will have autonomous responsibility for a small-scale project, or they will support a workstream, which is part of a much larger programme of work led by the Transformation Delivery Manager. The successful candidate will have the ability to balance a very busy workload and competing priorities in a fast-paced environment.
About us
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
- Supporting your career development and progression
- Excellent NHS Pension scheme
- Generous maternity, paternity and adoption leave
- Options for flexible working
- Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
- Extensive Health and Wellbeing support and resources
- If you work in our community teams, we pay for your time travelling between patients
- Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
- Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates
- Salary sacrifice bikes up to £2k
- Free car parking at all trust sites
- Free flu vaccinations every year
- Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
Job description
Job responsibilities
Main duties and responsibilities
- Support a range of different projects at the same time, within limited resources and to tight deadlines in a challenging and fluctuating environment.
- Ensure the relevant documentation is completed dependent on the size and complexity of the project: This will include:
- Project Implementation Plans (PIPs)
- Risk and Issues Logs
- Benefits Mapping
- Stakeholder Analysis
- Action Trackers
- Closure Reports
- Highlight reports
- Exception Reports
- Options Appraisals
- Daily prioritise the workload based on changing pressures. Formulate and adjust plans and strategies accordingly.
- Plan and organise a broad range of complex activities.
- Liaise with Business Intelligence and Finance colleagues to identify relevant data for project delivery, such as activity levels and financial opportunities.
- Ensure highlight reports, exception reports and other project documents are completed within appropriate timescales for key system meetings and committees.
- Monitor all aspects of project delivery and ensure that appropriate risk assessments are undertaken, and acted upon.
- Undertake process mapping as required to support with the delivery of the project.
- Deputise for the Transformation Delivery Manager role as required.
Systems and equipment
- Ensure appropriate project management systems are set up to support programme controls and reporting.
- Maintain the projects Risk & Issues log in accordance with the System Risk Management Framework.
- Use various software packages to produce reports, presentations, spreadsheets, access the internet and communicate by email, to support own work.
Decisions and judgements
- Review, analyse and interpret ongoing individual project deliverables to assess the impact on achieving the wider programme objectives, and make dynamic adjustments to project plans to ensure key milestones are met.
Communication and relationships
- Co-ordinate the input of stakeholders.
- Encourage collaborative working to improve services/performance where there may be resistance to change.
- Arrange workshops for large groups of staff and support with facilitation as required.
- Communicate effectively with stakeholders, enhancing the TDUs reputation where possible.
- Provide assurance to a variety of system and organisational forums as required.
- Participate in identified meetings as required.
- Provide and receive complex, sensitive or contentious information ensuring agreement or co-operation is reached where required.
Physical demands of the job
- Use of Visual Display Unit (VDU) on a daily basis.
- Standard keyboard skills
- Be able to work across multiple sites and be flexible to meet the needs of the role
Most challenging/difficult parts of the job
- Hold others to account, in line with agreed milestone plans and delivery targets, identifying risks and initial remedial actions.
- Produce the required monitoring and reporting as part of the monthly reporting cycle for designated system committees / forums. This requires frequent intense concentration.
- Support the development of the redesign and improvement of specific services, specialities, and pathways, and motivating and driving the System team when embedding change.
- Work flexibly as part of a team in a multi-disciplinary, multi-agency environment. This will mean periods of intensive work on single areas of work, as well as ongoing responsibility for key specific service areas. It may also entail flexible line management and reporting arrangements for time limited periods. It may also involve providing leadership to less senior staff for the duration of certain projects.
- Deal with resulting potentially aggressive/antagonistic situations as required.
- Concentration required for working with complex project documents, writing reports and analysing information. Priorities can change during the day.
- Occasional need to deal with sensitive and confidential information
Job description
Job responsibilities
Main duties and responsibilities
- Support a range of different projects at the same time, within limited resources and to tight deadlines in a challenging and fluctuating environment.
- Ensure the relevant documentation is completed dependent on the size and complexity of the project: This will include:
- Project Implementation Plans (PIPs)
- Risk and Issues Logs
- Benefits Mapping
- Stakeholder Analysis
- Action Trackers
- Closure Reports
- Highlight reports
- Exception Reports
- Options Appraisals
- Daily prioritise the workload based on changing pressures. Formulate and adjust plans and strategies accordingly.
- Plan and organise a broad range of complex activities.
- Liaise with Business Intelligence and Finance colleagues to identify relevant data for project delivery, such as activity levels and financial opportunities.
- Ensure highlight reports, exception reports and other project documents are completed within appropriate timescales for key system meetings and committees.
- Monitor all aspects of project delivery and ensure that appropriate risk assessments are undertaken, and acted upon.
- Undertake process mapping as required to support with the delivery of the project.
- Deputise for the Transformation Delivery Manager role as required.
Systems and equipment
- Ensure appropriate project management systems are set up to support programme controls and reporting.
- Maintain the projects Risk & Issues log in accordance with the System Risk Management Framework.
- Use various software packages to produce reports, presentations, spreadsheets, access the internet and communicate by email, to support own work.
Decisions and judgements
- Review, analyse and interpret ongoing individual project deliverables to assess the impact on achieving the wider programme objectives, and make dynamic adjustments to project plans to ensure key milestones are met.
Communication and relationships
- Co-ordinate the input of stakeholders.
- Encourage collaborative working to improve services/performance where there may be resistance to change.
- Arrange workshops for large groups of staff and support with facilitation as required.
- Communicate effectively with stakeholders, enhancing the TDUs reputation where possible.
- Provide assurance to a variety of system and organisational forums as required.
- Participate in identified meetings as required.
- Provide and receive complex, sensitive or contentious information ensuring agreement or co-operation is reached where required.
Physical demands of the job
- Use of Visual Display Unit (VDU) on a daily basis.
- Standard keyboard skills
- Be able to work across multiple sites and be flexible to meet the needs of the role
Most challenging/difficult parts of the job
- Hold others to account, in line with agreed milestone plans and delivery targets, identifying risks and initial remedial actions.
- Produce the required monitoring and reporting as part of the monthly reporting cycle for designated system committees / forums. This requires frequent intense concentration.
- Support the development of the redesign and improvement of specific services, specialities, and pathways, and motivating and driving the System team when embedding change.
- Work flexibly as part of a team in a multi-disciplinary, multi-agency environment. This will mean periods of intensive work on single areas of work, as well as ongoing responsibility for key specific service areas. It may also entail flexible line management and reporting arrangements for time limited periods. It may also involve providing leadership to less senior staff for the duration of certain projects.
- Deal with resulting potentially aggressive/antagonistic situations as required.
- Concentration required for working with complex project documents, writing reports and analysing information. Priorities can change during the day.
- Occasional need to deal with sensitive and confidential information
Person Specification
Experience
Essential
- Project Management experience
Desirable
- Project Management qualifications
Stakeholder Management
Essential
- Excellent stakeholder management skills
Person Specification
Experience
Essential
- Project Management experience
Desirable
- Project Management qualifications
Stakeholder Management
Essential
- Excellent stakeholder management skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
