Leeds Teaching Hospitals

Senior Project Manager (XN08)

Information:

This job is now closed

Job summary

Expected Shortlisting Date

24/03/2025

Planned Interview Date

31/03/2025

The Outpatients CSU at Leeds Teaching Hospitals Trust (LTHT) is actively seeking a dynamic and inspiring individual who will bring enthusiasm for change and a willingness to adopt new technologies and ways of working.

Main duties of the job

The role is to actively lead and successfully deliver a range of projects and improvements across the Leeds Teaching Hospitals estate.

This is an opportunity for a suitably qualified and motivated Project Manager, with previous experience of managing successful projects in a hospital setting, to join the Outpatients team.

You will have excellent organisational and communication skills and ability to use your initiative. This post specialises in larger healthcare developments as well as minor projects so you should have healthcare planning experience and be able to lead clinical colleagues through the project process. You will have the opportunity to gain management experience through providing a supporting role to senior colleagues.

Its is essential that the candidate has strong operational knowledge in particular to digitalise Outpatient & Diagnostic services and transform delivery.

About us

Leeds Teaching Hospitals is one of the biggest NHS trusts in the country and offers a full range of specialist and general hospital services with good clinical outcomes for patients. We have an international reputation for excellence in specialist care, research and academic training.

LTHT is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from discrimination.

We are committed to being a diverse and an inclusive employer and support a culture where all employees are valued, respected and acknowledged.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Details

Date posted

07 March 2025

Pay scheme

Agenda for change

Band

Band 8a

Salary

£53,755 to £60,504 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9298-OPD-0067

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Job description

Job responsibilities

Leeds Teaching Hospitals NHS Trust has embarked upon an ambitious Digital programme with a key objective to improve its Outpatient services to patients. This programme is underpinned by Information Technology and the delivery of a range of Digital solutions. The Trusts commitment to this programme includes the implementation of a number of internally developed and externally procured solutions. It is necessary to introduce new or expand existing Digital solutions/systems into complex clinical environments which often span multiple departmental and organisational boundaries within the region.

The purpose of this role is to project manage the development or procurement and oversee the implementation of Digital solutions. The post holder will use experience and judgement to evaluate complex requirements and recommend a solution, either long-term or tactical, that is consistent with the Digital strategy.

The post holder is responsible for developing Business Cases to secure project funding and subsequent management of these funds. The post holder will also manage and advise project staff that have day to day responsibility for overseeing the various elements of implementation, working closely with clinical and non-clinical teams to introduce new ways of working that are consistent with the new technology.

JOB DIMENSIONS

The post holder will manage a set of complex projects to professional standards.

Supports, facilitates and monitors progress of projects

Supports process and performance improvements

He/she will lead a small team of specialists as well providing matrix-management of project staff

The post holder is responsible for developing Business Cases to secure project funding and subsequent management of these funds

The post holder will be required to manage and advise project staff that have day to day responsibility for overseeing the various elements of implementation, working closely with clinical and non-clinical teams to introduce new ways of working that are consistent with new technology

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

Day to Day Duties and Responsibilities

To manage a wide range of Digital projects ensuring that the deliverables are produced to the required quality, within a specified time frame, within budget and that the project organisation is consistent with the complexity of the project

Use specialist knowledge, consultancy skills and experience to advise on Digital solutions and guide Trust staff on a course of action

To diagnose complex Digital problems by analysing information and data in order to recommend a solution

To develop, maintain and monitor plans for projects, tailoring the plans in accordance with the complexity of the project

To develop business cases for securing project funding using experience to ensure that costs for all impacted departments and/or services are identified

To follow Trust Standing Financial Instructions

To manage the budget during the course of the project/s

To use specialist knowledge for developing specifications (Output Based Specifications) where a need for a Digital solution is identified. This will involve significant analytical work

To develop appropriate communication plans and communicate at all levels within the organisation

To facilitate or contribute to post implementation reviews

To document the lessons learned from the implementations and communicate these to a wide range of staff (internal and external) either by presentation or formal report

To use specialist knowledge to ensure that Digital implementations are carried out in accordance with change management best practice

To develop and maintain protocols and standards for system implementation in accordance with project and change management best practice

To use specialist techniques to analyse and document current working practices

To use specialist techniques to either lead or contribute to appropriate changes in working practice, in order to maximise the benefits of the new system

To ensure any changes to working practice and/or job roles involve the necessary consultation with managers, staff and their representatives

To manage the performance of the implementation team and ensure their personal & professional development needs are addressed

Other duties as commensurate with the grade and role as agreed with line manager

Job description

Job responsibilities

Leeds Teaching Hospitals NHS Trust has embarked upon an ambitious Digital programme with a key objective to improve its Outpatient services to patients. This programme is underpinned by Information Technology and the delivery of a range of Digital solutions. The Trusts commitment to this programme includes the implementation of a number of internally developed and externally procured solutions. It is necessary to introduce new or expand existing Digital solutions/systems into complex clinical environments which often span multiple departmental and organisational boundaries within the region.

The purpose of this role is to project manage the development or procurement and oversee the implementation of Digital solutions. The post holder will use experience and judgement to evaluate complex requirements and recommend a solution, either long-term or tactical, that is consistent with the Digital strategy.

The post holder is responsible for developing Business Cases to secure project funding and subsequent management of these funds. The post holder will also manage and advise project staff that have day to day responsibility for overseeing the various elements of implementation, working closely with clinical and non-clinical teams to introduce new ways of working that are consistent with the new technology.

JOB DIMENSIONS

The post holder will manage a set of complex projects to professional standards.

Supports, facilitates and monitors progress of projects

Supports process and performance improvements

He/she will lead a small team of specialists as well providing matrix-management of project staff

The post holder is responsible for developing Business Cases to secure project funding and subsequent management of these funds

The post holder will be required to manage and advise project staff that have day to day responsibility for overseeing the various elements of implementation, working closely with clinical and non-clinical teams to introduce new ways of working that are consistent with new technology

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

Day to Day Duties and Responsibilities

To manage a wide range of Digital projects ensuring that the deliverables are produced to the required quality, within a specified time frame, within budget and that the project organisation is consistent with the complexity of the project

Use specialist knowledge, consultancy skills and experience to advise on Digital solutions and guide Trust staff on a course of action

To diagnose complex Digital problems by analysing information and data in order to recommend a solution

To develop, maintain and monitor plans for projects, tailoring the plans in accordance with the complexity of the project

To develop business cases for securing project funding using experience to ensure that costs for all impacted departments and/or services are identified

To follow Trust Standing Financial Instructions

To manage the budget during the course of the project/s

To use specialist knowledge for developing specifications (Output Based Specifications) where a need for a Digital solution is identified. This will involve significant analytical work

To develop appropriate communication plans and communicate at all levels within the organisation

To facilitate or contribute to post implementation reviews

To document the lessons learned from the implementations and communicate these to a wide range of staff (internal and external) either by presentation or formal report

To use specialist knowledge to ensure that Digital implementations are carried out in accordance with change management best practice

To develop and maintain protocols and standards for system implementation in accordance with project and change management best practice

To use specialist techniques to analyse and document current working practices

To use specialist techniques to either lead or contribute to appropriate changes in working practice, in order to maximise the benefits of the new system

To ensure any changes to working practice and/or job roles involve the necessary consultation with managers, staff and their representatives

To manage the performance of the implementation team and ensure their personal & professional development needs are addressed

Other duties as commensurate with the grade and role as agreed with line manager

Person Specification

Qualifications

Essential

  • PRINCE2 foundation qualification.
  • Professional or degree level qualification

Desirable

  • PRINCE2 Practitioner qualification.
  • ITIL foundation qualification

Additional Requirements

Essential

  • Must be available on site at least 2 days per week for implementation & operational engagement

Skills & Behaviours

Essential

  • Can work autonomously to achieve agreed objectives without reference to a manager
  • Excellent problem-solving skills
  • Capable of working with clinical & non-clinical staff at all levels Self-motivated and ability to motivate others
  • A professional attitude towards all staff & patients during incidental or planned contact
  • Strong written & verbal communication skills
  • Use appropriate behaviour when dealing with staff performance and disciplinary issues
  • An ability to analyse and resolve highly complex Digital problems where there is no precedent
  • Can sustain the necessary concentration when analysing complex Digital issues. Can effectively deal with interruptions from staff during this time
  • Development and monitoring of complex project plans
  • Excellent keyboard skills and an ability to manipulate complex data at speed
  • Team worker
  • Innovative

Experience

Essential

  • Operational knowledge & experience of working in NHS Outpatient services.
  • Working knowledge of Outpatients, Diagnostics and Transformation delivery
  • Good working knowledge of national RTT/18 week rules
  • Outpatient Pathway knowledge, referral to discharge. Working closely with clinicians
  • Good working knowledge of Phlebotomy services
  • Good working knowledge of Call Centre technologies & Conversational AI
  • Has managed large complex digital projects that have an impact throughout an organisation.
  • Has secured and monitored substantial project budgets.
  • Has significant experience in the IT industry or considerable experience of managing projects in a structured environment ideally in accordance with the NHS standard for Project Management (Prince 2)
  • Has demonstrable experience of managing Digital staff.
  • Has successfully planned and managed projects which deliver Digital systems & support in complex clinical environments which required clinical & non-clinical staff to modify their way of working.
  • Has successfully introduced new or updated Digital systems to meet user requirements
  • Can provide evidence of highly developed specialist knowledge in all aspects of application implementation and change management. This knowledge to have been attained by working in a Digital environme
  • Can act as the lead Digital specialist in the both the project management and change management arena

Desirable

  • Agile methodologies
  • Has been responsible for the structured acceptance testing of application software
  • Knowledge of the NHS Long Term Plan and ICS programmes A good understanding of business process re-engineering principles
Person Specification

Qualifications

Essential

  • PRINCE2 foundation qualification.
  • Professional or degree level qualification

Desirable

  • PRINCE2 Practitioner qualification.
  • ITIL foundation qualification

Additional Requirements

Essential

  • Must be available on site at least 2 days per week for implementation & operational engagement

Skills & Behaviours

Essential

  • Can work autonomously to achieve agreed objectives without reference to a manager
  • Excellent problem-solving skills
  • Capable of working with clinical & non-clinical staff at all levels Self-motivated and ability to motivate others
  • A professional attitude towards all staff & patients during incidental or planned contact
  • Strong written & verbal communication skills
  • Use appropriate behaviour when dealing with staff performance and disciplinary issues
  • An ability to analyse and resolve highly complex Digital problems where there is no precedent
  • Can sustain the necessary concentration when analysing complex Digital issues. Can effectively deal with interruptions from staff during this time
  • Development and monitoring of complex project plans
  • Excellent keyboard skills and an ability to manipulate complex data at speed
  • Team worker
  • Innovative

Experience

Essential

  • Operational knowledge & experience of working in NHS Outpatient services.
  • Working knowledge of Outpatients, Diagnostics and Transformation delivery
  • Good working knowledge of national RTT/18 week rules
  • Outpatient Pathway knowledge, referral to discharge. Working closely with clinicians
  • Good working knowledge of Phlebotomy services
  • Good working knowledge of Call Centre technologies & Conversational AI
  • Has managed large complex digital projects that have an impact throughout an organisation.
  • Has secured and monitored substantial project budgets.
  • Has significant experience in the IT industry or considerable experience of managing projects in a structured environment ideally in accordance with the NHS standard for Project Management (Prince 2)
  • Has demonstrable experience of managing Digital staff.
  • Has successfully planned and managed projects which deliver Digital systems & support in complex clinical environments which required clinical & non-clinical staff to modify their way of working.
  • Has successfully introduced new or updated Digital systems to meet user requirements
  • Can provide evidence of highly developed specialist knowledge in all aspects of application implementation and change management. This knowledge to have been attained by working in a Digital environme
  • Can act as the lead Digital specialist in the both the project management and change management arena

Desirable

  • Agile methodologies
  • Has been responsible for the structured acceptance testing of application software
  • Knowledge of the NHS Long Term Plan and ICS programmes A good understanding of business process re-engineering principles

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)


Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)


Employer contact details

For questions about the job, contact:

Programme Manager

Rob Child

Robchild@nhs.net

Details

Date posted

07 March 2025

Pay scheme

Agenda for change

Band

Band 8a

Salary

£53,755 to £60,504 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9298-OPD-0067

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Supporting documents

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