Job summary
Shared
Community administrator
30
hours per week Hours of work are flexible but Monday and Friday are fixed to
provide cover.
Are
you enthusiastic, positive, a team player, adaptable and patient focused
administrator with good knowledge of all Microsoft packages? If so, we would
like to hear from you!
We
are seeking an experienced, confident, and self-motivated person who works to
a high professional standard and is used to working on their own initiative.
The ability to work accurately to deadlines and demonstrate effective time
management is an essential part of this role.
This
role will support the Germ cell service recruiting patients to shared
community follow up.
This
role is very patient focused, and you will be expected to meet patients in
the clinic and recruit to the remote service, contact external teams and
chase patient reports, accurately manage a database, and highlight any
results to the medical team. You will be coordinating patient appointments
alongside their follow up schedule to ensure all tests are completed.
If
you feel this could be the role for you, please contact for further
information.
Interview
date will be Thursday 3rd July
Expected Shortlisting
Date
26/06/2025
Planned Interview
Date
03/07/2025
Main duties of the job
Are
you a competent administrator ready for a new challenge? Do you want to work in
a role that can make a real difference to patients?
This
role will involve supporting the Germ Cell service, recruiting patients means
the patients do not need to attend clinic regularly and can complete tests
closer to home. You will collate results and send correspondence. You will meet
the patients in clinic to outline the process and gather some further
information. You will need to be proficient on the telephone as you will need
to contact other departments regularly. By using different systems you will
collate patient results and record them accurately to the data base for the
clinicians to review and monitor.
All
patients are on their own follow up schedule that will need up loading to the
data base and then to allocate the patients their appropriate appointments,
making sure certain tests and scans have been requested as well as taking
general enquiries from the patients.
About us
Joining
a well-established team within Oncology CSU.
Covering Leeds and the surrounding area, including paediatrics. Flexible
working full induction and development. With on-the-job training, along with
NHS Pension contributions
Leeds Teaching Hospitals is committed to our process
of redeploying 'at risk' members of our existing workforce to new roles. As
such, all our job adverts are subject to this policy and we reserve the right
to close, delay or remove adverts while this process is completed. If you do
experience a delay in the shortlisting stage of the recruitment cycle, please
bear with us while this process is completed, and contact the named contact if
you have any questions.
Job description
Job responsibilities
. JOB PURPOSE/SUMMARY
To
recruit and track patients on Shared Community follow up within the Germ Cell
clinic. Contacting service users and external sites to obtain results and
recording on a central data base.
Issuing
usernames and passwords to patients to access the Prompt questionnaire
actively check and respond to incoming email.
The
Shared Community Data Clerk will be the point of contact and responsible for
managing day to day activities and ensuring the data entered is accurate and
escalating to senior team negative results.
Attend
clinic and recruit patients to the Shared Community follow up. Actively
follow up with appointments and maintaining the data base.
Ensuring
all documentation is sent out as per treatment schedules and all data is
collated in a timely manner.
. ORGANISATIONAL CHART
Business
Manager
Patient
Services Co-ordinator
Assistant
Patient Services Co-ordinator
Shared Community Data Clerk
THIS POST
. PRINCIPAL DUTIES & AREAS OF
RESPONSIBILITY
Coordinate
own work on a day to day basis to ensure that agreed processes are adhered
to, are operating effectively and that agreed deadlines are met with specific
responsibility for the following daily tasks:
Collating
schedules Creating the monthly data base Updating demographics.
Recruit
patients and ensure all appointments are arranged in a timely manner.
Record
information on the relevant trust administration system including PAS in an
accurate and timely manner in accordance with local trust policies Ensure all
patient correspondence including test results are dealt with promptly.
Retrieve
relevant patient information from the appropriate administration system,
ensure patients have appointments booked with the appropriate clinician in
priority order.
Perform
all duties in line with any current operational policies and procedures.
The
post holder will be expected to add, discharge and transfer patients on the
on the Shared community Follow up as directed by the clinical team.
. THE LEEDS WAY VALUES
Our
values are part of what make us different from other trusts, so we see this
as a strength, as well as a responsibility. They have been developed by our
staff and set out what they see as important to how we work. Our five values are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
All
our actions and endeavours will be guided and evaluated through these values
Additionally,
the following are core values which relate specifically to this post:
- Striving towards quality data and
improving the care pathway through improved Administration processes.
- Commitment to delivering quality
services
- Importance of maintaining
confidentiality
- Honesty and integrity
Job description
Job responsibilities
. JOB PURPOSE/SUMMARY
To
recruit and track patients on Shared Community follow up within the Germ Cell
clinic. Contacting service users and external sites to obtain results and
recording on a central data base.
Issuing
usernames and passwords to patients to access the Prompt questionnaire
actively check and respond to incoming email.
The
Shared Community Data Clerk will be the point of contact and responsible for
managing day to day activities and ensuring the data entered is accurate and
escalating to senior team negative results.
Attend
clinic and recruit patients to the Shared Community follow up. Actively
follow up with appointments and maintaining the data base.
Ensuring
all documentation is sent out as per treatment schedules and all data is
collated in a timely manner.
. ORGANISATIONAL CHART
Business
Manager
Patient
Services Co-ordinator
Assistant
Patient Services Co-ordinator
Shared Community Data Clerk
THIS POST
. PRINCIPAL DUTIES & AREAS OF
RESPONSIBILITY
Coordinate
own work on a day to day basis to ensure that agreed processes are adhered
to, are operating effectively and that agreed deadlines are met with specific
responsibility for the following daily tasks:
Collating
schedules Creating the monthly data base Updating demographics.
Recruit
patients and ensure all appointments are arranged in a timely manner.
Record
information on the relevant trust administration system including PAS in an
accurate and timely manner in accordance with local trust policies Ensure all
patient correspondence including test results are dealt with promptly.
Retrieve
relevant patient information from the appropriate administration system,
ensure patients have appointments booked with the appropriate clinician in
priority order.
Perform
all duties in line with any current operational policies and procedures.
The
post holder will be expected to add, discharge and transfer patients on the
on the Shared community Follow up as directed by the clinical team.
. THE LEEDS WAY VALUES
Our
values are part of what make us different from other trusts, so we see this
as a strength, as well as a responsibility. They have been developed by our
staff and set out what they see as important to how we work. Our five values are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
All
our actions and endeavours will be guided and evaluated through these values
Additionally,
the following are core values which relate specifically to this post:
- Striving towards quality data and
improving the care pathway through improved Administration processes.
- Commitment to delivering quality
services
- Importance of maintaining
confidentiality
- Honesty and integrity
Person Specification
Qualifications
Essential
- A good standard of basic education.
- GCSE in English and Maths or equivalent
Desirable
- European Computer Driving Licence.
- Work experience in a health or social care setting.
Additional Requirements
Essential
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary).
Experience
Essential
- Intermediate level use of Microsoft Desktop Packages
- Previous clerical/administrative experience.
- Use of computerised Record Databases.
Desirable
- Work in a Patient Administration environment.
Person Specification
Qualifications
Essential
- A good standard of basic education.
- GCSE in English and Maths or equivalent
Desirable
- European Computer Driving Licence.
- Work experience in a health or social care setting.
Additional Requirements
Essential
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary).
Experience
Essential
- Intermediate level use of Microsoft Desktop Packages
- Previous clerical/administrative experience.
- Use of computerised Record Databases.
Desirable
- Work in a Patient Administration environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
