Leeds Teaching Hospitals

Clerk/Typist (XN02)

This job is now closed

Job summary

An exciting and unique opportunity has become available within The National PNH Service for Band 2 Clerk/Typist. This a part time role at 22.5 hours per week on a fixed term contract/secondment.

We are looking for a highly motivated and organised individual to join the Paroxysmal Nocturnal Haemoglobinuria (PNH)National Service working a clerk/typist.

This post will be a good training opportunity for someone wishing to gain more experience in medical terminology, secretarial duties and working for a national service.

Main duties of the job

The successful candidate must be able to communicate effectively at all levels, plan their own workload and work effectively within a multidisciplinary team. Good working knowledge of Microsoft Office is essential and knowledge of NHS administrative systems would be desirable. Knowledge of Haematological terms would be an advantage but is not essential. Experience of audio typing is desired but not essential. The successful candidate will work closely with the Senior Medical Secretary and will be responsible for the typing of letters from clinic and other ad hoc letters that may be required. There are also other admin tasks included in the role such as scanning and filing. There will also be the opportunity to gain experience in other aspects of a secretarial role such as arranging meetings for clinical team and minute taking.

About us

We are one of two designated centres commissioned to provide specialist support to patients with PNH and their families throughout the country with 8 outreach clinics throughout the UK. The service is delivered from the Haematology department in Bexley Wing, St Jamess University Hospital with currently eight outreach clinics in cities throughout the United Kingdom.

This is unique opportunity to expand your skills and knowledge working for a national service providing care and support to patients with a rare disease. There are opportunities to learn from the clinical team to understand more about PNH and other related diseases.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

26 January 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year

Contract

Fixed term

Duration

9 months

Working pattern

Part-time, Flexible working

Reference number

C9298-ONC-0330

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

JOB PURPOSE/SUMMARY

The post holder will work as part of a multidisciplinary team in order to provide an effective and efficient clerical and typing service to the non - surgical oncology team.

The post holder has a responsibility to ensure that clerical and typing duties are completed in a timely manner, ensuring Trust targets are met

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

Typing of medical reports/patient details onto a computerised system.

Booking out and despatch of reports and films.

Dealing with correspondence, incoming and outgoing, that any senior member of the department may require.

Dealing with telephone enquiries from hospital staff, outside agencies and patients.

General clerical duties which include filing, photocopying and faxing.

Arranging ambulance transport, portering services or nurse escorts for patients.

Provide cover in reception eg act as reception clerk, dealing with queries from patients, medical staff and outside agencies, including telephone enquiries.

Other duties

To liaise with colleagues and other disciplines as necessary.

To maintain knowledge of office equipment based in the Department.

To participate in the appraisal process as outlined by Trust policies and procedures.

To take on additional and changing duties commensurate with the grade as defined by the Office/Administration Manager in response to demands made upon the Department.

Job description

Job responsibilities

JOB PURPOSE/SUMMARY

The post holder will work as part of a multidisciplinary team in order to provide an effective and efficient clerical and typing service to the non - surgical oncology team.

The post holder has a responsibility to ensure that clerical and typing duties are completed in a timely manner, ensuring Trust targets are met

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

Typing of medical reports/patient details onto a computerised system.

Booking out and despatch of reports and films.

Dealing with correspondence, incoming and outgoing, that any senior member of the department may require.

Dealing with telephone enquiries from hospital staff, outside agencies and patients.

General clerical duties which include filing, photocopying and faxing.

Arranging ambulance transport, portering services or nurse escorts for patients.

Provide cover in reception eg act as reception clerk, dealing with queries from patients, medical staff and outside agencies, including telephone enquiries.

Other duties

To liaise with colleagues and other disciplines as necessary.

To maintain knowledge of office equipment based in the Department.

To participate in the appraisal process as outlined by Trust policies and procedures.

To take on additional and changing duties commensurate with the grade as defined by the Office/Administration Manager in response to demands made upon the Department.

Person Specification

Additional requirements

Essential

Good interpersonal and communication skills
Accurate typing and spelling ability
Good telephone skills
Able to use own initiative
Be honest, trustworthy polite and helpful
Be professional in appearance and conduct.
To familiarise him/herself with the basic work and procedures of the department in order to answer patient enquiries and provide an effective and efficient clerical service.

Qualifications

Essential

Good general standard of education.
RSA II typing/word processing or equivalent
Audio typing
Microsoft Word for Windows
Keyboard/data entry skills are essential.

Desirable

ECDL certificate or working towards
Other Microsoft applications e.g. Excel
Good communication skills are required, both written and oral.

Skills & behaviours

Essential

Self-motivated and enthusiastic
Able to work accurately and calmly whilst under pressure
Good team worker
Professional in appearance and conduct
Reliable and punctual
Be able to work as part of a team, supporting and covering colleagues where appropriate as and when required
Be able to work with limited supervision

Desirable

Be of a mature, pleasant and friendly nature with a good sense of humour
Adaptable and flexible
Confident manner
Have the ability to stay calm whilst working under pressure.

Experience

Desirable

Experience in a secretarial role
Knowledge of Medical Terminology
Hospital and/or general public experience
The post holder would be expected to develop their understanding and use of information technology.

Person Specification

Additional requirements

Essential

Good interpersonal and communication skills
Accurate typing and spelling ability
Good telephone skills
Able to use own initiative
Be honest, trustworthy polite and helpful
Be professional in appearance and conduct.
To familiarise him/herself with the basic work and procedures of the department in order to answer patient enquiries and provide an effective and efficient clerical service.

Qualifications

Essential

Good general standard of education.
RSA II typing/word processing or equivalent
Audio typing
Microsoft Word for Windows
Keyboard/data entry skills are essential.

Desirable

ECDL certificate or working towards
Other Microsoft applications e.g. Excel
Good communication skills are required, both written and oral.

Skills & behaviours

Essential

Self-motivated and enthusiastic
Able to work accurately and calmly whilst under pressure
Good team worker
Professional in appearance and conduct
Reliable and punctual
Be able to work as part of a team, supporting and covering colleagues where appropriate as and when required
Be able to work with limited supervision

Desirable

Be of a mature, pleasant and friendly nature with a good sense of humour
Adaptable and flexible
Confident manner
Have the ability to stay calm whilst working under pressure.

Experience

Desirable

Experience in a secretarial role
Knowledge of Medical Terminology
Hospital and/or general public experience
The post holder would be expected to develop their understanding and use of information technology.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)