Medical Secretary (XN04)

Job summary

Expected Shortlisting Date

26/02/2026

Planned Interview Date

05/03/2026

Are you looking for a new and exciting opportunity? Are you interested in being part of a dynamic and innovative team with plenty of opportunities to expand your skillset and increase your operational knowledge?

We are recruiting a permanent Medical Secretary within the Neurosciences CSU team of Neurology. This is an ideal opportunity for someone looking to expand their experience and knowledge of working in the NHS. The successful candidate will provide comprehensive secretarial support to clinical teams within the department, as well as interesting and varied admin duties.

General duties will include typing of correspondence, dealing with telephone enquiries, organizing diaries, assisting with data gathering and supporting the various referral to treatment targets. We are looking for a self-motivated, organized, flexible person who is able to work under pressure in a very demanding role.

Candidates will need excellent communication skills, the ability to work under minimal supervision and the ability to meet deadlines. Previous secretarial experience is essential, as is knowledge of the various referral to treatment policies and procedures.

Main duties of the job

Provide a wide-ranging PA service to a group of clinicians (the number of which will be determined by Departmental requirements and the job plan commitments of the clinical team concerned).

Manage the flow of patients, ensuring tests and/or appointments are booked within the necessary timescales escalating potential for delays to the PSC/Business Manager to ensure that prompt action is taken at all times in order to support strategic capacity/demand planning for the Organisation.

Be the departmental super-user/system administrator for voice recognition and digital dictation

Provide a comprehensive PA service to the Clinical Director/Lead Clinician and other medical colleagues.

Provide administrative support to Clinical Nurse Specialists where appropriate.

Taking phone calls and covering departmental phones when required.

Deal directly with patient enquiries on behalf of consultant/clinical team.

Administration duties to support departmental clinical audit and clinical governance where required, such as the collation of information for reports.

Diary management for consultant staff including organising meetings, preparing meeting paperwork and taking minutes as required.

Organising travel arrangements for consultant staff.

Other general administrative duties as required

See attached job description for full details of this interesting and varied role.

About us

Neurology is within the Neurosciences CSU.

The CSU brings together the core services providing the clinical management support for the Departments of Neurology, Neurosurgery, Spines, Pain and Neurophysiology. Mr Robert Rathbone is the General Manager of the CSU, Dr Jonathan Bilmen is Clinical Director and Mr Robin Darby is Head of Nursing. Dr Maruthi Vinjam is Clinical Lead for Neurology and Neurophysiology and Ms Linda Hayward is the Business Manager for Stroke and Neurology.

A full neuro-physiological service is provided on-site and there are close links with the Department of Neuro-psychology.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

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