Job responsibilities
1. JOB DETAILS
Job
Title: MDT
Co-ordinator
Reports
to: Patient Services
Coordinator
Accountable
to: Business Manager
Band:
4
Unit/Department:
Centre for Neurosciences
Directorate: Centre for Neurosciences
Location
: Leeds General
Infirmary
2. JOB PURPOSE
To
be responsible for the collation, collection and inputting of the patient
activity data required to monitor and quality assure services within the
Neurosciences CSU. Also, to carry out all administrative duties, in relation
to the Neurosciences Multi-Disciplinary Team Meetings (MDTs) and ensuring
appropriate records are maintained. To prospectively track the patient
pathway including monitoring BSR compliance.
The
post holder must demonstrate excellent communication and listening skills to
keep all parties well informed of treatment plans and outcomes discussed at
MDT.
The
post holder will manage their own workload, working closely with the medical
secretary team and Patient Services Co-ordinator (PSC). Cross cover within
the Directorate may be required.
The
post holder will work to standard operating procedures and departmental
polices for some of their work however they must exercise initiative,
independent judgement and be able to develop alternative plans in response to
a changing situation on a regular basis.
3. JOB DIMENSIONS
The
Neurosciences Spinal Surgery and Neurosurgical surgical service comprises of
5 elective theatres and 1 acute theatre on the LGI site providing theatre
capacity for adult and paediatric spinal surgery and adult cranial surgery.
In addition to elective theatres at Chapel Allerton Hospital. There are up to
20 theatre lists running each week within the service. There are currently 25
consultant surgeons working within the service.
The
post holder will develop and maintain close working relationships with the
surgeons, the wider directorate clinical teams, the neurosciences management
team, the wider neurosciences administration team and external organisations.
4. ORGANISATIONAL CHART/ACCOUNTABILITY
Service
Manager > Business Manager > Patient Services Co-ordinator > MDT
Co-ordinator > MDT Administrative Officer
5. KNOWLEDGE, SKILLS, AND EXPERIENCE
REQUIRED
Please
read the person specification for full details of knowledge, skills and
experience required.
6. THE LEEDS WAY VALUES
Our
values are part of what make us different from other trusts, so we see this
as a strength, as well as a responsibility. They have been developed by our
staff and set out what they see as important to how we work. Our five values
are:
Patient-centered
Collaborative
Fair
Accountable
Empowered
All
our actions and endeavours will be guided and evaluated through these values
Additionally,
the following are core values which relate specifically to this post:
A positive and professional
attitude
Show genuine commitment and
enthusiasm to providing a high-quality service
7. WEST YORKSHIRE ASSOCIATION OF ACUTE
TRUSTS (WYAAT)
Leeds
Teaching Hospitals NHS Trust is part of the West Yorkshire Association of
Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across
West Yorkshire and Harrogate working together to provide the best possible
care for our patients.
By
bringing together the wide range of skills and expertise across West
Yorkshire and Harrogate we are working differently, innovating, and driving
forward change to deliver the highest quality care. By working for Leeds
Teaching Hospitals NHS Trust this is your opportunity to be a part of that
change.
WYAAT
is the acute sector arm of the West Yorkshire and Harrogate Health and Care
Partnership, one of the largest integrated care systems in the country. The
Partnerships ambition is for everyone to have the best possible health and
wellbeing, and the work of WYAAT, and each individual trust, supports that
ambition.
8. CORE BEHAVIOURS AND SKILLS
To have a strong working knowledge
of the patient care process in hospital.
Knowledge of medical terminology.
Knowledge and experience of using
MS Word and Excel, and systems and procedures for the collection and record
of data.
Knowledge of the timely way work
needs to be done to meet the requirements of Neurosciences services.
Knowledge of Trust policies
regarding Data Protection and Security of Information, and the application of
these in the workplace.
Knowledge of data set requirements
for Neurosciences services.
Good working knowledge of the roles
of other Waiting List Coordinators, to enable support and cross-cover
arrangements in their absence.
Strong interpersonal and
communication skills to work effectively with members of the clinical teams
treating spinal patients.
The ability to accurately retrieve
data from electronic and paper data sources and validate against other
sources.
Good keyboard skills accurate
data input and typing.
Excellent attention to detail.
To prioritise workload and work to
deadlines.
The ability to process and check
large sets of data, running quality checks to identify any gaps in individual
patient records and ensuring all missing data is retrieved and entered into
the database.
The skills to have the flexibility
and confidence to work independently unsupervised and on own initiative in
departments and clinics across the two hospital sites.
The ability to liaise with various
specialist teams, clinical coders, medical records staff, pathologists,
radiologists etc. both within LTHT and those in external organisations.
The skills to ensure suitability
and practicality of new computerised systems, evaluating them at the
discretion of the management, and checking whether these meet the needs of
collation and collection of minimum datasets.
9. CORE KNOWLEDGE AND UNDERSTANDING
Knowledge and understanding of
Leeds Teaching Hospitals Trust patient access policy
Knowledge and understanding of
Leeds Teaching Hospitals Trust theatre scheduling guidelines and policies
Knowledge and understanding of a
range of local standard operating procedures for theatre scheduling within
Neurosciences.
Knowledge of Trust-wide and local
administrative systems including Patient Administration System (PAS), PPM+,
OrderComms (ICE), Excel, Theatre Management System (TMS)
10. PRINCIPAL DUTIES & AREAS OF
RESPONSIBILITY
To provide administrative
facilitation to MDT meetings, including preparing, organising, and
circulating agendas/lists of patients for discussion, and ensuring MDTs run
as smoothly as possible to reach their full potential in discussing all
Neurosciences patients. This includes live secretary support to meeting and
use of video conferencing and other IT equipment as required.
To record attendance at, and
apologies for, team meetings accurately and to circulate appropriately, to
ensure compliance with spinal service standards.
To provide general administrative
duties to the MDT teams, to include photocopying, filing, basic clerical
duties, distributing documents quickly and efficiently, and the collection of
notes.
To attend weekly MDT meetings and
to keep a record of the outcome of each discussion. To use this information
for minimum data set collection and waiting times.
To be responsible for the efficient
collection of surgery waiting times and minimum datasets, and entry of this
information onto the database as required.
To prepare regular reports to the
spinal team on their performance in relation to national guidelines and take
part in local and national audits as required.
To represent the Trust, at local,
regional, and national spinal surgery information meetings, to further the
post holders development and enable accurate and detailed data collection.
Work with information analysts to
produce reports and validate data.
Maintain good working relationships
with Clinicians, Specialist Nurses, clerical and secretarial staff.
Communicate with other MDT
co-ordinators (inside and outside of the trust), waiting list co-ordinators,
and Coding clerks.
To update information on the
British Spine Register if appropriate.
To use knowledge and experience
gained to assist in the training of newer members of the team.
Work flexibly as part of a team.
Health
and Safety/Risk Management
All
staff are responsible for working with their colleagues to maintain and
improve the quality of services provided to our patients and other service
users. This includes complying at all times with the Leeds Teaching Hospitals
NHS Trust Policies, including Health and Safety policies, in particular by
following agreed safe working procedures, and reporting incidents using the
Trust Incident Reporting system.
Infection
Control
The
jobholder must comply at all times with the Leeds Teaching Hospitals NHS
Trust Infection Control policies, in particular by practising Universal
Infection Control Precautions. Hand hygiene must be performed before and
after contact with patients and their environment.
Equality
and Diversity
The
jobholder must comply with all policies and procedures designed to ensure
equality of employment and that services are delivered in ways that meet the
individual needs of patients and their families. No person whether they are
staff, patient or visitor should receive less favourable treatment because of
their gender, ethnic origin, age, disability, sexual orientation, religion
etc.
Training
and Personal Development Continuous Professional Development
The
jobholder must take responsibility in agreement with his/her line manager for
his/her own personal development by ensuring that Continuous Professional
Development remains a priority. The jobholder will undertake all mandatory
training required for the role.
