Leeds Teaching Hospitals

MDT Co-ordinator (XN04)

This job is now closed

Job summary

The department of Neurosciences at Leeds General Infirmary are looking for a full time MDT Co-ordinator to support the Spinal Surgery department.

The hours are 37.5 hours a week Monday to Friday, with the opportunity for hybrid work. You will be working with a supportive team in a fast paced and challenging department with excellent opportunities for development and training.

The post holder will be responsible for the collation, collection and inputting of patient activity data required to monitor and quality assure Spinal Surgery Services in the Trust.

Also, to carry out all administrative duties, in relation the Spinal Surgery Multi-Disciplinary Team Meetings (MDTs) and ensuring appropriate records are maintained.

Our ideal candidate will:

Be keen to develop and learn new skills

Be accountable

Be enthusiastic

Be committed to providing the highest quality of support to the team and our patients

Be a good communicator

Have excellent customer service skills

Have a good eye for detail

Be a team player willing to work in a collaborative manner

If this sounds like you- apply today!

Main duties of the job

Main responsibilities include, but are not limited to, the following:

Managing referrals to MDT, image transfer requests, correspondence between referrer and MDT in preparation for the Spinal Surgery MDTs including usage of clinical systems.

Organising MDT meetings, room bookings, invites, attendance etc.

Attending the MDTs and recording minutes.

Distributing outcomes to referring teams.

Maintaining database of referred cases and outcomes up to date.

Line manage BSR data collection staff and monitor compliance in line with any quality and financial (including CQUINN) key performance indicators.

Work closely with the Spinal Surgery consultants, Spinal Surgery clinical and admin teams, and wider MSK team.

About us

The Spinal Service is located at Leeds General Infirmary, a Level 1 Major Trauma Centre, providing the highest standards of secondary and tertiary care for a population of approximately 3 million people.

The Spinal Surgery Business unit employs 18 administration staff across 3 subunits

Overall responsibility for the management of all three sub-units sit with the Patient Services Co-ordinator (PSC), who is supported by the Assistant Patient Services Co-ordinator (APSC), Senior Theatre Team Leaders and Senior Medical Secretaries.

We are an extremely busy department, over the past 3 years we have introduced new ways of working & have reduced waiting times for patients significantly.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

31 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9298-NEU-054

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

The Neurosciences Spinal Surgery and Neurosurgical surgical service comprises of 5 elective theatres and 1 acute theatre on the LGI site providing theatre capacity for adult and paediatric spinal surgery and adult cranial surgery. In addition to elective theatres at Chapel Allerton Hospital. The service also uses operating capacity at a number of other NHS hospitals and independent sector providers in the West Yorkshire region. There are up to 20 theatre lists running each week within the service. There are currently 24 consultant surgeons working within the service.

The post holder will develop and maintain close working relationships with the surgeons, the wider directorate clinical teams, the neurosciences management team, the wider neurosciences administration team and external organisations.

KNOWLEDGE, SKILLS, AND EXPERIENCE REQUIRED

Please read the person specification for full details of knowledge, skills and experience required.

THE LEEDS WAY VALUES

Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:

Patient-centered

Collaborative

Fair

Accountable

Empowered

All our actions and endeavours will be guided and evaluated through these values

Additionally, the following are core values which relate specifically to this post:

A positive and professional attitude

Show genuine commitment and enthusiasm to providing a high-quality service

WEST YORKSHIRE ASSOCIATION OF ACUTE TRUSTS (WYAAT)

Leeds Teaching Hospitals NHS Trust is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

By bringing together the wide range of skills and expertise across West Yorkshire and Harrogate we are working differently, innovating, and driving forward change to deliver the highest quality care. By working for Leeds Teaching Hospitals NHS Trust this is your opportunity to be a part of that change.

WYAAT is the acute sector arm of the West Yorkshire and Harrogate Health and Care Partnership, one of the largest integrated care systems in the country. The Partnerships ambition is for everyone to have the best possible health and wellbeing, and the work of WYAAT, and each individual trust, supports that ambition.

CORE BEHAVIOURS AND SKILLS

To have a strong working knowledge of the patient care process in hospital.

Knowledge of medical terminology.

Knowledge and experience of using MS Word and Excel, and systems and procedures for the collection and record of data.

Knowledge of the timely way work needs to be done to meet the requirements of Spinal Surgery services.

Knowledge of Trust policies regarding Data Protection and Security of Information, and the application of these in the workplace.

Knowledge of data set requirements for Spinal Surgery services.

Good working knowledge of the roles of other Waiting List Coordinators, to enable support and cross-cover arrangements in their absence.

Strong interpersonal and communication skills to work effectively with members of the clinical teams treating spinal patients.

The ability to accurately retrieve data from electronic and paper data sources and validate against other sources.

Good keyboard skills accurate data input and typing.

Excellent attention to detail.

To prioritise workload and work to deadlines.

The ability to process and check large sets of data, running quality checks to identify any gaps in individual patient records and ensuring all missing data is retrieved and entered into the database.

The skills to have the flexibility and confidence to work independently unsupervised and on own initiative in departments and clinics across the two hospital sites.

The ability to liaise with various specialist teams, clinical coders, medical records staff, pathologists, radiologists etc. both within LTHT and those in external organisations.

The skills to ensure suitability and practicality of new computerised systems, evaluating them at the discretion of the management, and checking whether these meet the needs of collation and collection of minimum datasets.

CORE KNOWLEDGE AND UNDERSTANDING

Knowledge and understanding of Leeds Teaching Hospitals Trust patient access policy

Knowledge and understanding of Leeds Teaching Hospitals Trust theatre scheduling guidelines and policies

Knowledge and understanding of a range of local standard operating procedures for theatre scheduling with neurosciences

Knowledge of Trust-wide and local administrative systems including Patient Administration System (PAS), PPM+, OrderComms (ICE), Excel, Theatre Management System (TMS)

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

To provide administrative facilitation to MDT meetings, including preparing, organising, and circulating agendas/lists of patients for discussion, and ensuring MDTs run as smoothly as possible to reach their full potential in discussing all spinal service patients. This includes live secretary support to meeting and use of video conferencing and other IT equipment as required.

To record attendance at, and apologies for, team meetings accurately and to circulate appropriately, to ensure compliance with spinal service standards.

To provide general administrative duties to the MDT teams, to include photocopying, filing, basic clerical duties, distributing documents quickly and efficiently, and the collection of notes.

To attend weekly MDT meetings and to keep a record of the outcome of each discussion. To use this information for minimum data set collection and waiting times.

To be responsible for the efficient collection of the Spinal Surgery Waiting Times and minimum datasets, and entry of this information onto the database as required.

To prepare regular reports to the spinal team on their performance in relation to national guidelines and take part in local and national audits as required.

To represent the Trust, at local, regional, and national spinal surgery information meetings, to further the post holders development and enable accurate and detailed data collection.

Work with information analysts to produce reports and validate data.

Maintain good working relationships with Clinicians, Specialist Nurses, clerical and secretarial staff.

Communicate with other MDT co-ordinators (inside and outside of the trust), waiting list co-ordinators, and Coding clerks.

To update information on the British Spine Register if appropriate.

To use knowledge and experience gained to assist in the training of newer members of the team.

Work flexibly as part of a team.