Job summary
Planned Interview
Date
11/04/2025
Are
you an organised, proactive, and detail-oriented individual looking for an
exciting opportunity in NHS procurement? The North East & Yorkshire
Pharmaceutical Purchasing Consortium (NEYPPC) is seeking a highly motivated
Administration Officer to support our dynamic regional team.
This
role offers the chance to contribute to the effective procurement of
medicines and homecare services across NHS Trusts in the region, ensuring the
best value and quality for patients. As part of a collaborative and
professional team, youll play a key role in keeping everything running
smoothly behind the scenes. If you have excellent administrative skills, a
keen eye for detail, and thrive in a fast-paced environment, wed love to
hear from you!
If
shortlisted, candidates will be invited to complete a remote assessment.
Successful candidates will then be invited for an interview.
For
an informal chat about the role, please contact Andrew Wilson - Associate
Director of Procurement (andrew.wilson30@nhs.net).
Please
note this job may close early if a high number of applications are received.
Main duties of the job
As
an Administration Officer, you will provide high-quality clerical and
administrative support to the NEYPPC team. You will be responsible for
organising and maintaining records, handling correspondence, and ensuring
documents are accurately filed electronically. You will coordinate and
schedule meetings, distribute agendas, take minutes, and facilitate
communication between stakeholders. In addition, you will assist with pre-
and post-tender processes by supporting with the uploading and managing of procurement
documentation, coordinating clarification questions, and ensuring compliance
with submission requirements.
You
will act as the first point of contact for internal and external queries,
responding to emails and directing enquiries appropriately. Diary and
scheduling management will also be part of your role, ensuring efficient
coordination for the Associate Director of Procurement and senior team
members.
The
role requires strong organisational skills, the ability to manage multiple
priorities, and a commitment to high standards of confidentiality and
accuracy.
The
ideal candidate will have previous experience in an administrative or
clerical role, with proficiency in Microsoft Office, including Word, Excel,
and Outlook.
About us
Working
at NEYPPC within Leeds Teaching Hospitals NHS Trust means being part of one
of the UKs largest NHS Trusts, known for its commitment to excellence,
innovation, and professional development. This role offers the benefit of
hybrid working, combining office-based and remote work. You will have access
to a generous NHS pension scheme, 27 days of annual leave plus bank holidays,
increasing with service, and excellent career progression opportunities
within the NHS. The role is based at Moor House, which offers free on-site
parking. You will be joining a supportive and friendly team, working in a
collaborative and professional environment. We value diversity and inclusion
and welcome applicants from all backgrounds.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
To
provide administrative and clerical support to the North East & Yorkshire
Pharmaceutical Purchasing Consortium Regional Team.
The
post holder will be responsible for the provision of a full and effective
administrative and clerical support service to the North East & Yorkshire
Pharmaceutical Purchasing Consortium. They will also be responsible for
inputting data onto the various systems and producing reports as required.
The post holder will be expected to arrange and plan her/his own work on a
day-to-day basis within the overall demands and priorities of the team.
As
an Administration Officer within the North East & Yorkshire
Pharmaceutical Purchasing Consortium (NEYPPC), you will play a vital role in
ensuring the efficient operation of the team by providing high-quality
administrative support. Please refer to the job description for a list of
responsibilities.
Job description
Job responsibilities
To
provide administrative and clerical support to the North East & Yorkshire
Pharmaceutical Purchasing Consortium Regional Team.
The
post holder will be responsible for the provision of a full and effective
administrative and clerical support service to the North East & Yorkshire
Pharmaceutical Purchasing Consortium. They will also be responsible for
inputting data onto the various systems and producing reports as required.
The post holder will be expected to arrange and plan her/his own work on a
day-to-day basis within the overall demands and priorities of the team.
As
an Administration Officer within the North East & Yorkshire
Pharmaceutical Purchasing Consortium (NEYPPC), you will play a vital role in
ensuring the efficient operation of the team by providing high-quality
administrative support. Please refer to the job description for a list of
responsibilities.
Person Specification
Additional Requirements
Essential
- Must be willing to comply with all NHS Trust policies, including data protection, confidentiality, and health and safety.
- Willing to undertake ongoing training and professional development.
- Must be flexible to accommodate the needs and requirements of the NEYPPC team.
Qualifications
Essential
- GCSE (or equivalent) in English and Maths.
Desirable
- Qualification in business administration, or related field.
Experience
Essential
- Knowledge of a wide range of administrative procedures, including data entry, document management, and meeting coordination.
- Understanding of working in a regional or multi-organisational setting.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong written and verbal communication skills with high attention to detail and accuracy.
- Ability to handle confidential information with discretion.
Desirable
- Understanding of NHS policies and governance requirements.
Skills & behaviours
Essential
- Highly organised with the ability to prioritise workload and meet deadlines.
- Capable of working independently while being an effective team player.
- Strong interpersonal skills and ability to liaise professionally with internal and external stakeholders.
- Proactive, adaptable, and able to problem-solve effectively.
- Commitment to principles of equality, diversity, and inclusion.
- Commitment to delivering high-quality administrative support.
- Ability to work under pressure and manage competing priorities.
- Strong sense of integrity and confidentiality.
Desirable
- Experience in a fast-paced office environment requiring multi-tasking and handling competing priorities.
- Previous experience supporting senior managers
Person Specification
Additional Requirements
Essential
- Must be willing to comply with all NHS Trust policies, including data protection, confidentiality, and health and safety.
- Willing to undertake ongoing training and professional development.
- Must be flexible to accommodate the needs and requirements of the NEYPPC team.
Qualifications
Essential
- GCSE (or equivalent) in English and Maths.
Desirable
- Qualification in business administration, or related field.
Experience
Essential
- Knowledge of a wide range of administrative procedures, including data entry, document management, and meeting coordination.
- Understanding of working in a regional or multi-organisational setting.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong written and verbal communication skills with high attention to detail and accuracy.
- Ability to handle confidential information with discretion.
Desirable
- Understanding of NHS policies and governance requirements.
Skills & behaviours
Essential
- Highly organised with the ability to prioritise workload and meet deadlines.
- Capable of working independently while being an effective team player.
- Strong interpersonal skills and ability to liaise professionally with internal and external stakeholders.
- Proactive, adaptable, and able to problem-solve effectively.
- Commitment to principles of equality, diversity, and inclusion.
- Commitment to delivering high-quality administrative support.
- Ability to work under pressure and manage competing priorities.
- Strong sense of integrity and confidentiality.
Desirable
- Experience in a fast-paced office environment requiring multi-tasking and handling competing priorities.
- Previous experience supporting senior managers
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
