Pharmacy Patient Services Inventory Controller (XN04)

Leeds Teaching Hospitals

This job is now closed

Job summary

An exciting and rewarding opportunity has arisen to join the Chapel Allerton Pharmacy Team.

We are looking for a focused and highly motivated individual to join the Pharmacy team in the role of Inventory Controller, with a key focus on supporting the day to day management of ordering pharmaceutical stock and stock holding in the Pharmacy and in the automated cabinets on the wards.

The post holder will be required to assist in the management of ordering stock, with a focus on achieving accurate stock levels and improve the stock holding.

As part of the dispensary team the post holder will also undertake all dispensary duties when needed including labelling, dispensing, cover reception and covering some ward work.

Main duties of the job

The successful candidate will work effectively under pressure, communicate effectively with all customers, patients, colleagues and healthcare professionals including wholesalers and manufacturing companies.

As part of this role, the post holder will help minimise waste and monitor usage of high cost medicines, carry out audits and run/produce various reports from our computer system to ensure out of stocks, KPIs and stock holding is managed efficiently and effectively.

The role is varied and consists of all aspects labelling and dispensing medicines, including controlled drugs, discharge prescriptions, homecare prescriptions and inpatient orders.

There will also be some reception work, answering the phone, dealing with reception and admin type tasks.

The role also includes working on the wards with the automated cabinets ensuring good stock control and maintenance.

A Level 2 NVQ in Pharmacy Services or equivalent is required for this post.

About us

Leeds is a wonderful city to work in and LTHT is an organisation that puts its patients first and highly values and supports its staff.

Chapel Allerton is small friendly hospital which specialise in dermatology, rheumatology, neuro/stroke rehab and elective orthopaedics.

Pharmacy provides a service to 6 wards as well as all the outpatient clinics/departments.

Pharmacy is a forward thinking department that values the contribution of all our staff.

There are plenty of opportunities to progress within different areas of our pharmacy services should you wish to.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

29 January 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9298-MMP-257

Job locations

Chapel Allerton Hospital

Chapeltown Road

Leeds

LS7 4SA

Job description

Job responsibilities

Location : Chapel Allerton Hospital

JOB PURPOSE

To manage and monitor the efficient purchasing of drug inventory within the inpatient dispensary to ensure minimal wastage whilst maintaining a reliable and effective service

To manage the progression of overdue orders and the timely collation and dissemination of information relating to drug supply problems. To provide support to the Specialist Pharmacy Technician in the sourcing of new or alternative product supply, the purchase of unlicensed medicines and to assist in the implementation of new drug contracts and policy changes.

JOB DIMENSIONS

The post is responsible for the supervision and development of the Pharmacy Support Team assigned to goods in.

The Inpatient Pharmacies have a stockholding of approximately £1million The post holder is responsible for ensuring that all drug orders are placed in accordance with LTH Standing Financial Instructions and Standard Operating Procedures.

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

FINANCE/ AUDIT

To ensure that ordering of medicines from all suppliers meet agreed performance criteria and all legal and statutory controls.

Be responsible for supervising the placement of orders by Pharmacy Support staff and for ensuring the purchasing and management of pharmaceuticals within the dispensary meet with best practice initiatives.

Work with the Specialist Pharmacy Technician to support effective purchase of newly introduced medicines

To work with the Specialist Pharmacy Technician and Pharmacy Inventory Manager to support the efficient implementation of new drug contracts.

To work with the Specialist Pharmacy Technician to support the efficient implementation of clinical policy changes in pharmacy.

Support the timely management of Drug Alerts according to standard procedures.

To manage the chasing of overdue orders to ensure continuity of service and be responsible for ensuring the Specialist Pharmacy Technician is informed of supply problems.

Support the Specialist Pharmacy Technician in the management of shortages trust-wide by assisting in the sourcing of alternative supplies/ products.

To ensure the appropriate investigations and actions are taken to enable off contract purchases and reclaims of monies to be made.

Collate and disseminate information on drug supply problems to all customers to meet the parameters laid down by the Specialist Pharmacy Technician

Be responsible for providing support to the Specialist Pharmacy Technician in the sourcing of new drugs.

To be responsible for ordering unlicensed medicines for supply through Moor House in order to meet LTH Trust Unlicensed Medicines Policy and Standard Operating Procedures.

To liaise with Quality Control and Unlicensed Medicines Team as appropriate.

To continually monitor usage trends, review and update appropriate areas on pharmacy computer system to minimise waste and maximise supply.

To be responsible for identifying slow moving stock and short dated stock and assist the Specialist Pharmacy Technician in its relocation or sale to minimise wastage.

To support the monitoring of supplier performance in accordance with agreed parameters and liaise with Specialist Technician and Pharmacy Inventory Manager to identify suppliers who fail to meet the required standard.

To ensure costing of all stock (medicines and consumables) are costed accurately, efficiently and in a timely manner.

Resolve immediate problems with out of stock medicines, liaising with wards, pharmacists and suppliers where necessary.

Performs clerical tasks associated with the dispensary e.g. filing, expiry date checks and data collection for statistics.

Participates in general housekeeping e.g. cleaning and tidying work areas.

Participates in the weekend and Bank Holiday working on a rotational basis.

Undertakes other duties associated with providing an efficient Pharmacy Service to patients and wards as allocated by the Specialist Pharmacy Technician or Deputy.

To participate in project groups as required.

To assist in the implementation of audit recommendations.

To undertake daily Stocktaking and investigation of any discrepancies

To ensure all items allocated to the store have a stock location assigned

To monitor the Excess Stock at location report and Stock Management analysis report and escalate any concerns to the Specialist Pharmacy Technician

To support the Specialist Pharmacy Technician through good stock management to meet Stock Turn and Stockholding KPIs on Dashboard

Health and Safety/Risk Management

All staff are responsible for working with their colleagues to maintain and improve the quality of services provided to our patients and other service users. This includes complying at all times with the Leeds Teaching Hospitals NHS Trust Policies, including Health and Safety policies, in particular by following agreed safe working procedures, and reporting incidents using the Trust Incident Reporting system.

Infection Control

The jobholder must comply with at all times with the Leeds Teaching Hospitals NHS Trust Infection Control Policies, in particular by practicing Universal Infection Control Precautions. Hand hygiene must be performed before and after contact with patients and their environment.

Equality and Diversity

The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of patients and their families. No person whether they are staff, patient or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc.

Patient and Public Involvement

The Trust has a statutory duty to involve patients and public in evaluating and planning services. All staff have a responsibility to listen to the views of patients and to contribute to service improvements based on patient feedback.

Training and Personal Development Continuous Professional Development

The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority. The jobholder will undertake all mandatory training required for the role.

Respect for Patient Confidentiality

The jobholder should respect patient confidentiality at all times and not divulge patient information unless sanctioned by the requirements of the role.