Job summary
An exciting opportunity has arisen for
a dynamic self-motivated individual to join our busy Corporate and Health
Records Department at the Leeds Teaching Hospital Trust (LTHT).
This is an exciting time to join the Corporate
and Health Records Department as we are transitioning from a paper-led
service to an electronic digital service.
In this role you will support the Health
and Corporate Records service across the Trust, covering all five sites. You
will be responsible for the operational management of services and teams,
ensuring this runs in a safe, effective, and efficient way. You will provide
advice to departments within the Trust regarding corporate records management,
in accordance with current legislation and local/national guidance to support
implementation of continuous quality improvements.
You will work closely with the Trusts
electronic patient record (EPR) team to assist in the management of the
transition from paper to electronic records.
Are you ready to use your digital information
management skills in a way that makes a positive impact on peoples lives, supporting
the utilisation of electronic records for clinicians enabling them to provide
optimal patient care, if so this role is for you.
Main duties of the job
You will play a will play a leading
role in delivering this digital transformation, ensuring that professional
standards, operational effectiveness and all legal requirements are
considered in what will be a significant change management process.
You will be responsible for the
effective strategic and operational management of the Healthcare Records
Departments and Library functions across the Trust, the continued operational
day-to-day provision of a high quality, reliable, compliant & timely
medical records service delivered to the Trust.
You will support the Head of Corporate
& Health Records Manager providing senior leadership and accountable
management for delegated tasks in the strategic development of the Health
Records Service, including electronic document management.
For a more detailed understanding of
the main responsibilities of this post please refer to the job description
document attached to this vacancy.
This advert may close
early, if we have received sufficient applications. Therefore you are highly
advised to apply as soon as possible if you are interested in this position.
Previous applicants need not apply.
About us
DIT
at LTHT is a highly motivated and inclusive place to work. We hold our Leeds
Way Values in high esteem and respect all colleagues. Within the trust we are
always looking to improve and give the best service possible and we are looking
for individuals with the same drive to join us.
DIT
look after the Trusts information technology, responsible for delivering and
embedding the latest digital innovations, finding the right hardware and
software to meet business needs, turning information into insight and
everything in between. Its an exciting time to join us, as we offer varied and
rewarding opportunities.
Wed
love to consider your application if you want to be a part of delivering
operational services that allow patients to be treated effectively across
Leeds.
Leeds Teaching Hospitals is committed to our process
of redeploying 'at risk' members of our existing workforce to new roles. As
such, all our job adverts are subject to this policy and we reserve the right
to close, delay or remove adverts while this process is completed. If you do
experience a delay in the shortlisting stage of the recruitment cycle, please
bear with us while this process is completed, and contact the named contact if
you have any questions.
Job description
Job responsibilities
The Corporate and Health Records
Department is undergoing a significant transformation as the Trust migrates
from a predominantly paper-based health records service towards a comprehensive
electronic health record (EHR). To support continuous improvement of the health
of the populations we serve, and to achieve more effective integration between
health and the care services of our Local Authority partners.
The Deputy
Head of Corporate and Health Records will
play a leading role in delivering this digital transformation, ensuring that
professional standards, operational effectiveness and all legal requirements
are considered in what will be a significant change management process.
The post-holder will be responsible for
the effective strategic and operational management of the Healthcare Records
Departments and Library functions across the Trust, the continued operational
day-to-day provision of a high quality, reliable, compliant & timely medical
records service delivered to the Trust.
To
support the Head of Corporate & Health Records Manager providing senior
leadership and accountable management for delegated tasks in the strategic
development of the Health Records Service, including electronic document
management.
To
provide operational and senior management leadership for the Medical Records
function across the Trust providing advice and guidance in all aspects of
Health Records Management.
Provide medical records input to strategy changes
and business cases for transformational change within the Department
and working in collaboration with the Head
of Corporate & Health Records Manager and Associate Director of Digital on other wider Digital initiatives for
Department and Trust.
The Deputy Head of Corporate and Health
Records will have 2 core sets of responsibilities:
1) Digital Transformation
Delivering digital transformation change
ensuring professional standards, operational effectiveness and all legal
requirements are considered.
(2) Operational management of the
Corporate & Health Records Service.
The management and delivery of a complex
cross-site corporate and health records service. This includes the performance
management and monitoring of standards in relation to both the service and the
Trusts compliance against key measures.
Job description
Job responsibilities
The Corporate and Health Records
Department is undergoing a significant transformation as the Trust migrates
from a predominantly paper-based health records service towards a comprehensive
electronic health record (EHR). To support continuous improvement of the health
of the populations we serve, and to achieve more effective integration between
health and the care services of our Local Authority partners.
The Deputy
Head of Corporate and Health Records will
play a leading role in delivering this digital transformation, ensuring that
professional standards, operational effectiveness and all legal requirements
are considered in what will be a significant change management process.
The post-holder will be responsible for
the effective strategic and operational management of the Healthcare Records
Departments and Library functions across the Trust, the continued operational
day-to-day provision of a high quality, reliable, compliant & timely medical
records service delivered to the Trust.
To
support the Head of Corporate & Health Records Manager providing senior
leadership and accountable management for delegated tasks in the strategic
development of the Health Records Service, including electronic document
management.
To
provide operational and senior management leadership for the Medical Records
function across the Trust providing advice and guidance in all aspects of
Health Records Management.
Provide medical records input to strategy changes
and business cases for transformational change within the Department
and working in collaboration with the Head
of Corporate & Health Records Manager and Associate Director of Digital on other wider Digital initiatives for
Department and Trust.
The Deputy Head of Corporate and Health
Records will have 2 core sets of responsibilities:
1) Digital Transformation
Delivering digital transformation change
ensuring professional standards, operational effectiveness and all legal
requirements are considered.
(2) Operational management of the
Corporate & Health Records Service.
The management and delivery of a complex
cross-site corporate and health records service. This includes the performance
management and monitoring of standards in relation to both the service and the
Trusts compliance against key measures.
Person Specification
Skills and Behaviours
Essential
- Team worker able to lead and motivate, encourages freedom to act and accountability.
- Planning and organisation, prioritisation, strategy formulation and management.
- Designing and implementing reporting, planning and monitoring information processes and systems.
- Complex analytical report writing.
Desirable
- Project management.
- Patient pathway mapping.
- Process redesign
Experience
Essential
- National
- NHS information standards, central returns and information systems.
- NHS targets and performance indicators, including access, clinical and efficiency.
- Data Protection, Freedom of Information and Caldicott.
- Analytical tools: statistical techniques, forecasting, modelling, simulation and benchmarking.
- IT tools SQL, Excel, Access, Word and PowerPoint. Clinical and administrative systems.
- Significant experience in an NHS senior information management role
Desirable
- Internet technologies.
- Basic medical terminology.
- Patient administration and clinical coding processes.
Other Criteria
Essential
- Works to a high degree of accuracy within tight deadlines.
- 2.A team leader, able to build and maintain an efficient and effective team.
- 3.Communicating complex data and concepts to a broad range of staff groups with varied levels of information literacy ensuring the accurate and effective use of information.
- 4.Uses a range of innovative approaches to move a situation on, understanding the broader trends in national policies, health improvement, service delivery
- 5.Occasional staffing issues including personal, disciplinary and redeployment/redundancy situations
Qualifications
Essential
- Post graduate degree or equivalent level qualification in a numerate/analytical discipline (e.g. statistics) or equivalent experience.
- UKCHIP certified Level 3.
Desirable
- Post Graduate study in Informatics.
- Record Management Code of Practice
Person Specification
Skills and Behaviours
Essential
- Team worker able to lead and motivate, encourages freedom to act and accountability.
- Planning and organisation, prioritisation, strategy formulation and management.
- Designing and implementing reporting, planning and monitoring information processes and systems.
- Complex analytical report writing.
Desirable
- Project management.
- Patient pathway mapping.
- Process redesign
Experience
Essential
- National
- NHS information standards, central returns and information systems.
- NHS targets and performance indicators, including access, clinical and efficiency.
- Data Protection, Freedom of Information and Caldicott.
- Analytical tools: statistical techniques, forecasting, modelling, simulation and benchmarking.
- IT tools SQL, Excel, Access, Word and PowerPoint. Clinical and administrative systems.
- Significant experience in an NHS senior information management role
Desirable
- Internet technologies.
- Basic medical terminology.
- Patient administration and clinical coding processes.
Other Criteria
Essential
- Works to a high degree of accuracy within tight deadlines.
- 2.A team leader, able to build and maintain an efficient and effective team.
- 3.Communicating complex data and concepts to a broad range of staff groups with varied levels of information literacy ensuring the accurate and effective use of information.
- 4.Uses a range of innovative approaches to move a situation on, understanding the broader trends in national policies, health improvement, service delivery
- 5.Occasional staffing issues including personal, disciplinary and redeployment/redundancy situations
Qualifications
Essential
- Post graduate degree or equivalent level qualification in a numerate/analytical discipline (e.g. statistics) or equivalent experience.
- UKCHIP certified Level 3.
Desirable
- Post Graduate study in Informatics.
- Record Management Code of Practice
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
