Leeds Teaching Hospitals

Workforce Systems Assistant (XN03)

The closing date is 08 October 2025

Job summary

The Workforce Systems Team covers large areas of rostering for Nursing, Admin and Medical staff groups and maintains both the Healthroster (eRoster) and Electronic Staff Record (ESR) systems. You will be assisting the Team Leader of a Workforce team to support Managers and system users across the Trust in all aspects of both systems.

The successful applicant will provide support in the use of the Trusts workforce systems whilst ensuring adherence to Trust policies and procedures. The successful applicant will be a first point of contact for the areas they support.

The post holder will be focused on providing a service to support the maintenance of eRostering and Electronic Staff Records (ESR) systems by being responsible for the accurate entry of employee data and validating input where necessary. The post-holder will also be responsible for the production of reports and the maintenance and updating of eRostering and ESR.

You will also provide comprehensive information, advice and support regarding eRostering and ESR enquiries to Service Mangers/Matrons and individual users

Expected Shortlisting Date

08/10/2025

Planned Interview Date

15/10/2025

Main duties of the job

o Ensure employee information following recruitment for specific staff groups i.e. in clinical and non-clinical areas is entered onto

eRostering and ESR accurately and that all appropriate information is effectively recorded.

o Using advanced excel skills, produce routine and ad hoc reports

o Responsible for updating employee details and amending the system as appropriate.

o Responsible for scrutinising eRostering and ESR in depth in order to highlight irregularities to Managers of all levels

o Ensuring data in eRostering and ESR is reflected in both systems correctly and rectify or raise any queries with regards to anomalies;

therefore the postholder will be required to know the workings of both systems.

o Responsible for liaising with Service Managers/Matrons to resolve issues relating to employee data collection and input of information.

o Offer comments on changes to service developments/procedures that will impact eRostering and ESR

o To be actively involved in the training of other staff in the use and operation of eRostering and ESR

About us

Leeds Teaching Hospitals NHS Trust provides care and treatment to over a million patients a year and has an annual turnover in excess of 1Bn. We have over 20,000 employees and have the ambition to be The Best Place to Work, with the Leeds Way values at heart of everything we do. The Trust is an exciting and progressive organisation, and we were recently shortlisted for the CIPD Award of Team of the Year and were winners of the 2021 CIPD Apprenticeship award.

In joining us, we offer the opportunity to work as part of a large, forward-thinking team and as part of an organisation with outstandingly talented and committed people. If you are motivated to join us at this critical and exciting time, we would very much look forward to hearing from you.

In return we offer an excellent benefits package, a commitment to flexible working and a strong commitment to personal development.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

17 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9298-HMR-0117

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:

Patient-centered

Collaborative

Fair

Accountable

Empowered

All our actions and endeavours will be guided and evaluated through these values

Additionally, the following are core values which relate specifically to this post:

Responsible for the system administration, security and accuracy of the Trusts Workforce Systems

Accurate input of pay impacting information to the Electronic Staff Record (ESR)

Respect the dignity and confidentiality of all people who come into contact with the service.

Demonstrate a commitment to a team working orientation, both internally and externally.

Have a commitment to high standard and efficient working, ensuring a quality service is provided.

Have a professional approach to work, colleagues, and external contacts.

The post holder must have a professional approach and have a positive, assertive and supportive attitude

The ability to communicate well is essential to the post. Can communicate complex facts, terminology, and system designs/information clearly and concisely.