Job summary
This
is a fantastic opportunity for a highly motivated, enthusiastic, and flexible
individual to join one of the UKs largest NHS Trusts as an HR Support
Administrative Officer working across Human Resources and Occupational Health
and Wellbeing. Leeds Teaching
Hospitals NHS Trust is significantly transforming its function to support the
Trust under a shared Centre of Excellence (CoE) to help deliver on its
priority goals over the coming years.
This
role requires a highly organised person with the ability to prioritise their
workload, work in a calm and effective manner and communicate well at all
levels. In this vital role you will
provide comprehensive confidential administrative services. Work is varied, interesting and sometimes
challenging and requires someone who has a strong work ethic and a desire to
work in a fast-paced environment.
Expected Shortlisting
Date:
18/10/2024
Planned Interview Date:
05/11/2024
Main duties of the job
The
post-holder will be provide a professional, efficient, and friendly service,
providing comprehensive clerical support to our HR and Occupational Health
and Wellbeing Support Team, including supporting the process of our employee
benefits orders and promotion.
The
post-holder will also deal with communications and ad hoc enquiries from
staff and service users
About us
Leeds
Teaching Hospital Trusts ambition is to become not just a modern and model
employer, but to be the best place to work.
We
are committed to being a diverse, inclusive employer and support a culture
where all employees are valued, respected, and acknowledged. Our vision is
based on The Leeds Way, which is a clear statement of who we are and what we
believe, founded on values of working that were put forward by our own staff.
Our values are to be:
Patient-centred
Fair
Collaborative
Accountable
Empowered
We
believe that by being true to these values, we will consistently achieve and
continuously improve our results in relation to our goals, which are to be:
1.
The best for patient safety, quality and experience
2.
The best place to work
3.
A centre of excellence for specialist services, education, research and
innovation
4.
Hospitals that offer seamless, integrated care
5.
Financially sustainable
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
To
provide a full clerical support service to the department including
organising, sorting and filing documents and papers; dealing with incoming
and outgoing paper and electronic post as required; photocopying and
distributing information by post or email; typing letters and other documents.
To
deal with communications and ad hoc enquiries from staff and service users,
members of the public, and a wide range of external organisations and
professionals. Receiving and relaying general verbal/written messages and
responding by supplying straightforward information and guidance or referring
to the relevant member of the department or other Trust staff as necessary.
To
provide administrative support for meetings as required e.g. organising
meetings including checking access arrangements, booking rooms and
refreshments, sign language and ethnic minority language interpreters as
appropriate, organising travel arrangements, administering expense forms,
liaising with members regarding dates, sending out notice of meetings,
agendas and minutes.
To
attend and service meetings as required. This could include welcoming
participants, organising refreshments and taking minutes and typing them up
and circulating them after approval.
To
maintain and update mail-outs and labels for Trust and staff departments,
advisory group members and voluntary and community organisations and
organising electronic or paper mail-outs to such groups as required (typing,
copying and posting etc.)
Job description
Job responsibilities
To
provide a full clerical support service to the department including
organising, sorting and filing documents and papers; dealing with incoming
and outgoing paper and electronic post as required; photocopying and
distributing information by post or email; typing letters and other documents.
To
deal with communications and ad hoc enquiries from staff and service users,
members of the public, and a wide range of external organisations and
professionals. Receiving and relaying general verbal/written messages and
responding by supplying straightforward information and guidance or referring
to the relevant member of the department or other Trust staff as necessary.
To
provide administrative support for meetings as required e.g. organising
meetings including checking access arrangements, booking rooms and
refreshments, sign language and ethnic minority language interpreters as
appropriate, organising travel arrangements, administering expense forms,
liaising with members regarding dates, sending out notice of meetings,
agendas and minutes.
To
attend and service meetings as required. This could include welcoming
participants, organising refreshments and taking minutes and typing them up
and circulating them after approval.
To
maintain and update mail-outs and labels for Trust and staff departments,
advisory group members and voluntary and community organisations and
organising electronic or paper mail-outs to such groups as required (typing,
copying and posting etc.)
Person Specification
Experience
Essential
- Previous administrative/clerical experience
- Competent in Microsoft Office packages
- Knowledge of databases and how to generate reports
- Good written and verbal communication skills.
Desirable
Qualifications
Essential
- GCSE in English and Maths or Equivalent
- Must be willing to attend relevant training courses
Desirable
- Basic computer/typing qualifications
Skills & behaviours
Essential
- Well organised and able to work on own initiative.
- Able to relate effectively to a wide range of people with good interpersonal skills.
- Able to work effectively as part of a small team.
- Importance of maintaining confidentiality.
Person Specification
Experience
Essential
- Previous administrative/clerical experience
- Competent in Microsoft Office packages
- Knowledge of databases and how to generate reports
- Good written and verbal communication skills.
Desirable
Qualifications
Essential
- GCSE in English and Maths or Equivalent
- Must be willing to attend relevant training courses
Desirable
- Basic computer/typing qualifications
Skills & behaviours
Essential
- Well organised and able to work on own initiative.
- Able to relate effectively to a wide range of people with good interpersonal skills.
- Able to work effectively as part of a small team.
- Importance of maintaining confidentiality.
