Job responsibilities
JOB
PURPOSE/SUMMARY
Under
the direction of the Head and Deputy Head of Contracts -Clinical to be responsible for the
negotiation and purchase of a range of high value complex medical consumable
items and services throughout Leeds Teaching Hospitals, that require
analysis, comparison and assessment.
Under
the direction of the Head of Contracts and Supply Chain Manager to be
responsible for matters relating to the Supply Chain route for products
within the organisation.
Ensure
that the Trusts procurement is undertaken in accordance with the
organisations Best Practice and Financial Standing Instructions.
Manages
the introduction of new products and assists with the standardisation
programme.
Promote
the use of a Materials Management service throughout the Trust, negotiate the
service provision with customers as appropriate and deploy the service as
required.
Negotiate
a range of contracts as agreed with the Head of Contracting providing Best
Value across the range of products and services.
The
position forms part of a small team of seven Whole Time Equivalents (WTE),
providing purchasing support for a range ofmedical goods and services.
Whilst
there is no direct budget management the post holder will be expected to
understand the Trusts budgeting process and the allocation of cost
mechanism.
The
positions forms part of the Trusts Supplies Contracting Team providing
purchasing & contracting service for approximately £100m of annualised
spend across a range of non-medical goods and services.
The
department is targeted with cash releasing targets in excess of £4m pa and
the post holder will be expected to significantly contribute in meeting this
target.
The
post holder will work closely with user departments, usually as part of a
Multi-Disciplinary Team, in order to understand their need and interpret
these through to the appropriate commercial agreements.
The
post holder will together with the Head and Deputy Head of Contracts ensure
that contractual coverage through the Supplies service increases
incrementally in order to deliver best value for the Trust.
The
post requires the individual to manage a portfolio of strategic suppliers to
the Trust and must ensure regular strategic meeting are held with such
suppliers. Liaison at senior levels within both organisations is essential.
Provision
of advice to internal stakeholders on
best practice and value for money.
In
conjunction with other departments and Managers develop and implement systems
to monitor and report on the performance of the Supplies function aiming for
continuous improvements.
Investigate,
evaluate and implement alternative methods of supply in order to maximise the
benefit to the Trust in terms of quality and cost managing the total supply
chain for products and services.
Assists
the Head of Contracts and Supply Chain Manager with the effective management
of the Materials Management service, including implementation and on-going
support. Negotiates appropriate staff transfers to reflect work activity
within the Materials Management process, to expand the service to other
products and functions.
Assists
with the implementation of Supplies policies where these relate to Logistics
and Materials Management and the provision of stock items to customers.
It
is expected that a significant reduction in the levels of inventory that the
Trust currently holds can be achieved through a collaborative approach
between purchasing and materials management.
The post holder will work closely with both areas of the department to
identify opportunities.
Through
the introduction of technology and Materials Management systems, segment customers
to provide an integrated demand management system. Demand Management will
reflect the total product requirement of Customers irrespective of the supply
route.
To
participate in meetings with Clinical staff at all sites, for regular reviews
and to supply urgent medical products/data, when required.
3. ORGANISATIONAL CHART
4. PRINCIPAL DUTIES & AREAS OF
RESPONSIBILITY
Identify
the needs of the organisation by analysis of the Oracle Purchase Order
Processing system to identify procurement opportunities, and, working within
the guidelines of the Trusts Standing Financial Instructions, negotiate
contracts for the supply of goods and services.
Is
responsible for Supply Chain selection and review of all wholesale products
(£15m per annum). Assists in managing the interface and ensures that all
other products are appropriately sourced to maximise supply chain benefits.
Monitors the distribution routes available to the Materials Management team
to ensure the most appropriate service level is utilised in managing the
Trusts total Supply Chain.
Identify
new products and suppliers to ensure the Trust is at the forefront of
technology whilst maintaining value for money procurement.
Assist
in the development and implementation of the computerised purchasing and
inventory system.
Carry
out research and contributes advice on the introduction of new products and
ensures that appropriate trials are undertaken and recorded and assist with
the standardisation programme.
Assist
the Purchasing Manager and the Supply Chain Manager in the review of
inventory and the range of stock to be carried by the organisation.
Reviews
with the Supplier the most appropriate route for product delivery and data
management.
Liaises
with Purchasing colleagues to ensure that Supply Chain considerations
contribute consistently and comprehensively to procurement decisions.
Demonstrates
the value of Supply Chain Management within the organisation; supports the
Supply Chain Manager with regular reporting requirements associated with
Supply Chain review.
Assists
with the administration of Supplies User Groups as appropriate, to regularly
review the performance and cost effectiveness of products used and consumed
within the Trust.
Provides
advice on the introduction of new products and assists with the
standardisation programme. Will work
in close liaison with Materials management to review new product selection
and ensure lasting compliance after product change. Liaise with all Trust Supplies Department,
across all sites on a regular basis minimum weekly.
Ensure
that the stock is purchased against the re-order level reports to agreed
quality standards.
Provide
Contractual, EU Procurement Law and SFI advice to Senior Trust colleagues.
Support
the procurement functions in conjunction with members of the Contracting Team
ensuring adherence to quality standards.
Continually
monitor new product selection against agreed implementation plans.
Identify
new opportunities for product selection and work within the Trusts clinical
areas to gain acceptance through evaluations and trials. Change products where improved cost
efficiencies can be achieved.
To
periodically evaluate the distribution routes open to the Trust to ensure the
most cost effective solution is selected.
Ensure
that savings and efficiency gains are correctly gathered and reported.
Support
the Contracts Officer on a day to day basis being responsible for their
professional development and performances.
Undertake
other duties as required and discussed with the Deputy Head Of Contracts.
5.
THE LEEDS WAY VALUES
Our
values are part of what make us different from other trusts, so we see this
as a strength, as well as a responsibility. They have been developed by our
staff and set out what they see as important to how we work. Our five values are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
All
our actions and endeavours will be guided and evaluated through these values
Additionally,
the following are core values which relate specifically to this post:
The
beliefs and attitudes that underpin effective performance within the job
role. Emphasis should be on the
requirements of the role not the individual when completing this
section. Examples might include:
quality focus, mistakes are used as a continual learning experience, honesty,
integrity etc.
6. WEST YORKSHIRE ASSOCIATION OF ACUTE
TRUSTS (WYAAT)
Leeds
Teaching Hospitals NHS Trust is part of the West Yorkshire Association of
Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across
West Yorkshire and Harrogate working together to provide the best possible
care for our patients.
By
bringing together the wide range of skills and expertise across West
Yorkshire and Harrogate we are working differently, innovating and driving
forward change to deliver the highest quality care. By working for Leeds Teaching Hospitals NHS
Trust this is your opportunity to be a part of that change.
WYAAT
is the acute sector arm of the West Yorkshire and Harrogate Health and Care
Partnership, one of the largest integrated care systems in the country. The
Partnerships ambition is for everyone to have the best possible health and
wellbeing, and the work of WYAAT, and each individual trust, supports that
ambition.
7. INFECTION CONTROL
The
jobholder must comply at all times with the Leeds Teaching Hospitals NHS
Trust Infection Control policies, in particular by practising Universal
Infection Control Precautions. Hand hygiene must be performed before and
after contact with patients and their environment.
8. HEALTH AND SAFETY / RISK MANAGEMENT
All
staff are responsible for working with their colleagues to maintain and
improve the quality of services provided to our patients and other service
users. This includes complying at all
times with the Leeds Teaching Hospitals NHS Trust Policies, including Health
and Safety policies
