Leeds Teaching Hospitals

Accounts Payable Assistant (XN02)

Information:

This job is now closed

Job summary

The purpose of the role is to support patient care by ensuring that payments to Suppliers are made correctly and accurately within the terms of the Better Payment Practice Code legislation. Essential to maintain continuity of Supplies

The Post holder is part of a Team of Creditor Payments Assistants who each has a specific Role to play in the processing of 260,000 invoices per Year

Main duties of the job

The Post Holder is responsible for the following duties within Accounts Payable Department on a daily basis

Opening incoming post

Monitoring the Departments generic e-mail for requests for payment and processing and distributing accordingly

Monitoring the Departments ROBOT looking for rejections and processing as agreed within the Department

Entering invoices for payment both manually and by spread sheet

Using Genisys which is a system for scanning and sending out invoices for approval

Monitoring Genisys for rejections and re-distribution of invoices

Take phone calls from suppliers and Trust employees in relation to payment of invoices

Chase up missing invoices and credit notes

About us

Head of Financial Transactions

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Accounts Payable Manager

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6 WTE Accounts VAT Specialist

Payable Staff

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Details

Date posted

03 April 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9298-FIN-0086

Job locations

Leeds General Infirmary

Great George Street

Leeds

LS1 3EX


Job description

Job responsibilities

JOB PURPOSE/SUMMARY

The purpose of the role is to support patient care by ensuring that payments to Suppliers are made correctly and accurately within the terms of the Better Payment Practice Code legislation. Essential to maintain continuity of Supplies

The Post holder is part of a Team of Creditor Payments Assistants who each has a specific Role to play in the processing of 260,000 invoices per Year.

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

The Post Holder is responsible for the following duties within Accounts Payable Department on a daily basis

Opening incoming post

Monitoring the Departments generic e-mail for requests for payment and processing and distributing accordingly

Monitoring the Departments ROBOT looking for rejections and processing as agreed within the Department

Entering invoices for payment both manually and by spread sheet

Using Genisys which is a system for scanning and sending out invoices for approval

Monitoring Genisys for rejections and re-distribution of invoices

Take phone calls from suppliers and Trust employees in relation to payment of invoices

Chase up missing invoices and credit notes

Systems used in the Department

Oracle Cloud

GENISYS

Bill Management

AOB Portal

ROBOT

Skills and Knowledge Required after training within the Department

Knowledge of Oracle Cloud how to process invoices and retrieve information

VAT knowledge and how to apply Contracted out Services when processing invoices

Knowledge of the Trusts Budget Holders and who is the Appropriate Manager to approve non-purchase order invoices

Job description

Job responsibilities

JOB PURPOSE/SUMMARY

The purpose of the role is to support patient care by ensuring that payments to Suppliers are made correctly and accurately within the terms of the Better Payment Practice Code legislation. Essential to maintain continuity of Supplies

The Post holder is part of a Team of Creditor Payments Assistants who each has a specific Role to play in the processing of 260,000 invoices per Year.

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

The Post Holder is responsible for the following duties within Accounts Payable Department on a daily basis

Opening incoming post

Monitoring the Departments generic e-mail for requests for payment and processing and distributing accordingly

Monitoring the Departments ROBOT looking for rejections and processing as agreed within the Department

Entering invoices for payment both manually and by spread sheet

Using Genisys which is a system for scanning and sending out invoices for approval

Monitoring Genisys for rejections and re-distribution of invoices

Take phone calls from suppliers and Trust employees in relation to payment of invoices

Chase up missing invoices and credit notes

Systems used in the Department

Oracle Cloud

GENISYS

Bill Management

AOB Portal

ROBOT

Skills and Knowledge Required after training within the Department

Knowledge of Oracle Cloud how to process invoices and retrieve information

VAT knowledge and how to apply Contracted out Services when processing invoices

Knowledge of the Trusts Budget Holders and who is the Appropriate Manager to approve non-purchase order invoices

Person Specification

Other Criteria

Essential

  • Keyboard skills and excellent numeracy with attention to detail Ability to plan and manage own workload Ability to work independently Good communicator

Experience

Essential

  • Ability to work independently, Keyboard skills and excellent numeracy with attention to detail, Ability to plan and manage own workload

Desirable

  • NHS Experience, NHS VAT

Skills & behaviours

Essential

  • Committed to the Leeds Way, NHS and wider health community A Team Player Highly Organised Able to work under strict deadlines Act in ways that support equality and diversity

Desirable

  • A Team Player, Able to work under strict deadlines, Act in ways that support equality and diversity

Qualifications

Essential

  • GCSE Maths and English

Desirable

  • GCSE Maths and English
Person Specification

Other Criteria

Essential

  • Keyboard skills and excellent numeracy with attention to detail Ability to plan and manage own workload Ability to work independently Good communicator

Experience

Essential

  • Ability to work independently, Keyboard skills and excellent numeracy with attention to detail, Ability to plan and manage own workload

Desirable

  • NHS Experience, NHS VAT

Skills & behaviours

Essential

  • Committed to the Leeds Way, NHS and wider health community A Team Player Highly Organised Able to work under strict deadlines Act in ways that support equality and diversity

Desirable

  • A Team Player, Able to work under strict deadlines, Act in ways that support equality and diversity

Qualifications

Essential

  • GCSE Maths and English

Desirable

  • GCSE Maths and English

Employer details

Employer name

Leeds Teaching Hospitals

Address

Leeds General Infirmary

Great George Street

Leeds

LS1 3EX


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Leeds Teaching Hospitals

Address

Leeds General Infirmary

Great George Street

Leeds

LS1 3EX


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Accounts Payable Manager

Avtar Sond

avtar.sond@nhs.net

Details

Date posted

03 April 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9298-FIN-0086

Job locations

Leeds General Infirmary

Great George Street

Leeds

LS1 3EX


Supporting documents

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