Job summary
The
Postholder will deputise for and support the Accounts Receivable Manager in
providing a comprehensive accounts receivable service to the Trust. The role
will involve the recruitment and supervision of staff providing these
services.
The
purpose of the role is to support patient care by ensuring that all invoices,
dunning letters and statements are raised efficiently, and that income is
recovered correctly, timely and accurately in line with the Standing
Financial Instructions and associated policies.
The
main purpose of the role is to ensure that invoices are correctly raised and
recorded on the financial ledger and that income is correctly received and
allocated. The work involves
investigating complex queries from customers and budget holders and providing
advice and assistance as required. The
work will be completed in line with timetables, procedures and quality
standards.
The
role will involve processing financial information in accordance with
procedures and providing information to allow the completion of statutory
returns and reports for senior management. It will also include investigating
enquiries and queries from users of the service and subsequently providing
assistance and advice as required.
Main duties of the job
Deputise for the Accounts
Receivable Manager.
Act as a specialist expert resource
within the Trust on Accounts Receivable (AR) processes and systems, able to
work independently.
Take responsibility for all aspects
of maintaining a complete, accurate and up to date sales ledger, ensuring in
particular that invoices, dunning letters and statements are processed
promptly.
Support the Accounts Receivable
Manager ensuring that accounts receivable services are delivered efficiently
and in accordance with Trust policies and objectives.
Close down the AR ledger at each
period end and ensure that all associated financial information is produced
accurately and timely.
Work with service users to ensure
high quality invoices are issued efficiently, promptly and accurately to
facilitate early payment.
To oversee and support other
members of the Accounts Receivable Team, allocating work and providing training
as required.
Plans own workload to ensure all
internal and external deadlines are met.
Work closely with the Treasury
Management section to ensure cash receipts are properly and promptly
recorded.
Ensures that VAT is correctly
accounted for as appropriate
Analysing, investigating and
resolving complex and sensitive financial queries and discrepancies from
customers and staff. Providing
complete, accurate and up to date information as appropriate for finance and
non-finance staff. This will involve meeting
predetermined deadlines.
About us
Leeds
Teaching Hospitals NHS Trust is one of the largest trusts in the UK and rated
good by the CQC. The Trust has a long-term vision to transform healthcare facilities
across the Trust for our patients and staff through our Building the Leeds
Way programme. With an annual income of £1.8 billion, Leeds Teaching
Hospitals NHS Trust is a major acute trust, providing a wide range of
services across Yorkshire and the Humber and beyond.
In
joining the Leeds Teaching Hospitals NHS Trusts Finance department, you would
be part of a high performing and committed team who are passionate in
delivering high quality, patient focused and sustainable healthcare with a
focus on clinically led transformation allowing the Trust to best serve its
patients for the future.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Deputise
for the Accounts Receivable Manager.
Act as a specialist expert resource within the Trust on Accounts Receivable
(AR) processes and systems, able to work independently.
Take responsibility for all aspects of maintaining a complete, accurate and
up to date sales ledger, ensuring in particular that invoices, dunning
letters and statements are processed promptly.
Support the Accounts Receivable Manager ensuring that accounts receivable
services are delivered efficiently and in accordance with Trust policies and
objectives.
Close down the AR ledger at each period end and ensure that all associated
financial information is produced accurately and timely.
Work with service users to ensure high quality invoices are issued
efficiently, promptly and accurately to facilitate early payment.
To oversee and support other members of the Accounts Receivable Team,
allocating work and providing training as required to ensure:
.Vigorous
and proactive pursuit of all overdue debt through the use of all available
and appropriate mechanisms e.g.
o
Dunning letters
o
Telephone calls
o
Referral to agents
o
Litigation
o
Arbitration
o
Analysis of complex data, reconciliation and queries with related policies.
Investigate, discuss and resolve complex, sensitive and contentious issues
with staff and/ or customers relating to invoicing, the receipt of income,
and cash allocation.
Assist the Accounts Receivable Manager with the completion of the agreement
of balances exercise.
Assist the Accounts Receivable Manager with responding to any internal or
external audit queries relating to Accounts Receivable.
Develop reporting and analysis to support AR staff and Finance teams. Provide
relevant reports that may involve dealing with complex financial information.
Contribute to the general running of the team.
Prepare and provide advice, training and user notes for service users. Able
to share complex, detailed and sensitive financial information with
non-finance staff.
Plans own workload to ensure all internal and external deadlines are met.
Work closely with the Treasury Management section to ensure cash receipts are
properly and promptly recorded.
Ensures that VAT is correctly accounted for as appropriate
Analysing, investigating and resolving complex and sensitive financial
queries and discrepancies from customers and staff. Providing complete,
accurate and up to date information as appropriate for finance and
non-finance staff. This will involve ad hoc requests as well as meeting
predetermined deadlines.
Quality control the sales ledger to ensure that there is no build-up of
material or long-term unapplied cash or unused credits. This will require
monitoring the performance and supervising junior team members to ensure all
errors are cleared.
Assist with the development of new accounts receivable processes to help
automate and streamline work.
Train and support new staff, demonstrating the accounts receivable process
from invoice raising to debt collection.
Member of internal and external working groups
Manage and review all incoming requests for invoicing and debt collection
including any foreign currency transactions.
Prioritise the workload and key tasks for junior team members to ensure that
team as a whole delivers its workload.
To carry out other appropriate delegated duties as required by the Accounts
Receivable Manager
Job description
Job responsibilities
Deputise
for the Accounts Receivable Manager.
Act as a specialist expert resource within the Trust on Accounts Receivable
(AR) processes and systems, able to work independently.
Take responsibility for all aspects of maintaining a complete, accurate and
up to date sales ledger, ensuring in particular that invoices, dunning
letters and statements are processed promptly.
Support the Accounts Receivable Manager ensuring that accounts receivable
services are delivered efficiently and in accordance with Trust policies and
objectives.
Close down the AR ledger at each period end and ensure that all associated
financial information is produced accurately and timely.
Work with service users to ensure high quality invoices are issued
efficiently, promptly and accurately to facilitate early payment.
To oversee and support other members of the Accounts Receivable Team,
allocating work and providing training as required to ensure:
.Vigorous
and proactive pursuit of all overdue debt through the use of all available
and appropriate mechanisms e.g.
o
Dunning letters
o
Telephone calls
o
Referral to agents
o
Litigation
o
Arbitration
o
Analysis of complex data, reconciliation and queries with related policies.
Investigate, discuss and resolve complex, sensitive and contentious issues
with staff and/ or customers relating to invoicing, the receipt of income,
and cash allocation.
Assist the Accounts Receivable Manager with the completion of the agreement
of balances exercise.
Assist the Accounts Receivable Manager with responding to any internal or
external audit queries relating to Accounts Receivable.
Develop reporting and analysis to support AR staff and Finance teams. Provide
relevant reports that may involve dealing with complex financial information.
Contribute to the general running of the team.
Prepare and provide advice, training and user notes for service users. Able
to share complex, detailed and sensitive financial information with
non-finance staff.
Plans own workload to ensure all internal and external deadlines are met.
Work closely with the Treasury Management section to ensure cash receipts are
properly and promptly recorded.
Ensures that VAT is correctly accounted for as appropriate
Analysing, investigating and resolving complex and sensitive financial
queries and discrepancies from customers and staff. Providing complete,
accurate and up to date information as appropriate for finance and
non-finance staff. This will involve ad hoc requests as well as meeting
predetermined deadlines.
Quality control the sales ledger to ensure that there is no build-up of
material or long-term unapplied cash or unused credits. This will require
monitoring the performance and supervising junior team members to ensure all
errors are cleared.
Assist with the development of new accounts receivable processes to help
automate and streamline work.
Train and support new staff, demonstrating the accounts receivable process
from invoice raising to debt collection.
Member of internal and external working groups
Manage and review all incoming requests for invoicing and debt collection
including any foreign currency transactions.
Prioritise the workload and key tasks for junior team members to ensure that
team as a whole delivers its workload.
To carry out other appropriate delegated duties as required by the Accounts
Receivable Manager
Person Specification
Experience
Essential
- Knowledge of legislation, accounting guidelines and operating procedures as it affects own area of work
- A specialist knowledge of debt recovery law/regulation, collection and legal processes
- Detailed knowledge of the national Agreements of Balances exercise
- Detailed VAT knowledge
- Awareness of standard accounting and audit practice, particularly the finance policies and procedures relevant to the post
- Ability to use a variety of computer systems including spread sheet packages (Excel), financial ledgers (Oracle)
- An appreciation of the need for consistency and governance, ensuring set procedures and policies are understood and followed
Qualifications
Essential
- 5 GCSE/O levels or equivalent, grade C and above- include Maths and English
- Educated to NVQ 4 level in a relevant subject, AAT level 4 or equivalent level of qualification plus additional knowledge gained through proven experience or further study
- Finance experience
Skills & behaviours
Essential
- Committed to the Leeds Way, NHS and wider health community
- A Team Player
- Ability to organise own workload in line with operating procedures
- Able to work under strict deadlines
- Take responsibility for achieving desired outcomes, facing competing challenges in a calm manner.
- Good Influencing and Negotiating skills
- To behave in such a way which demonstrates the core competencies: Analysing Information and Solving Problems & Making Decisions
Additional requirements
Essential
- A confident, pleasant approach, willing to develop and maintain good working relationships with colleagues, budget holders and other managers.
- Commitment to behaving honestly, openly, impartially and fairly
Person Specification
Experience
Essential
- Knowledge of legislation, accounting guidelines and operating procedures as it affects own area of work
- A specialist knowledge of debt recovery law/regulation, collection and legal processes
- Detailed knowledge of the national Agreements of Balances exercise
- Detailed VAT knowledge
- Awareness of standard accounting and audit practice, particularly the finance policies and procedures relevant to the post
- Ability to use a variety of computer systems including spread sheet packages (Excel), financial ledgers (Oracle)
- An appreciation of the need for consistency and governance, ensuring set procedures and policies are understood and followed
Qualifications
Essential
- 5 GCSE/O levels or equivalent, grade C and above- include Maths and English
- Educated to NVQ 4 level in a relevant subject, AAT level 4 or equivalent level of qualification plus additional knowledge gained through proven experience or further study
- Finance experience
Skills & behaviours
Essential
- Committed to the Leeds Way, NHS and wider health community
- A Team Player
- Ability to organise own workload in line with operating procedures
- Able to work under strict deadlines
- Take responsibility for achieving desired outcomes, facing competing challenges in a calm manner.
- Good Influencing and Negotiating skills
- To behave in such a way which demonstrates the core competencies: Analysing Information and Solving Problems & Making Decisions
Additional requirements
Essential
- A confident, pleasant approach, willing to develop and maintain good working relationships with colleagues, budget holders and other managers.
- Commitment to behaving honestly, openly, impartially and fairly
