Leeds Teaching Hospitals

Receipt & Distribution Assistant (XN02)

This job is now closed

Job summary

Come & join the NHS-make a difference! Benefits include 27 days Holiday + Bank Holidays, Mon-Fri working week. Excellent pension scheme. Staff Discounts. It all begins with the Receipt & Distribution Assistant. You are the first contact point of our department, you begin the process of the end user (the Patient) receiving the medical support they need, by co-ordinating the timely receipt, organisation and re-distribution of medical supplies. Working in collaboration with couriers and delivery drivers, the Warehouse Supervisor and Manager and our Materials Management teams across the Trust, this can be a varied role with countless possibilities to grow your knowledge and skills. Leeds Teaching Hospitals is one of the largest NHS trusts within the UK and within the Supplies & Procurement department, we are proud to be constantly striving for new innovations around sustainability and waste reduction. You will see first-hand how we go about this. There are regular opportunities for career progression and this is fully supported by all levels of management. This role is based at our Receipt & Distribution facility, at St James Hospital site. We are looking for one full time (37.5 Hrs/week) and one half-time (18 hrs/week)-would suit University student looking to supplement their income or person seeking part-time employment.

Main duties of the job

Under the direction of the Warehouse Supervisor, you'll be responsible for the safe receipt of goods into designated stores.

You'll be ensuring that goods are accurately checked against purchase orders and ensures timely and accurate computerised goods receipting is undertaken. Distribute goods to the relevant departments using the correct lifting and handling equipment to ensure all Health and Safety guidelines are met. Ensure that all goods received by customers have the necessary paperwork and signature of receipt thus providing trace-ability and to satisfy Audit requirements. You'll assist in ensuring that the Stores is a safe and tidy environment and that all security procedures are adhered to and provide front end contact with customers and be the link between receipt within the stores and the distribution of goods. This role will involve a moderate amount of time spent working outside or in an open environment.

About us

The Supplies and Procurement department is made up of approximately 140 staff and the various teams are based throughout the Trust. (St James University Hospital, Leeds General Infirmary, Chapel Allerton, Seacroft and Wharfedale Hospital). The department as a whole consists of the contracting sections for both Clinical and Non-Clinical, e- Procurement, Materials Management (Supply Chain), Scan4Safety and ICT Procurement. You will be based at Dolly Lane, SJUH but you will travel across sites when required. At every step of the process, our priority is always our end user (the Patient) although this job can be physically challenging, it offers a great sense of job-satisfaction and our team members are proud to work for Leeds Teaching Hospitals. This is an inclusive and social working environment, so good people skills are a must. You will be shown all areas of Procurement & Supplies, this could be the beginning of an exciting new career!

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

05 January 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

C9298-FIN-0071

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

Under the direction of the Stores Manager, to be responsible for the safe receipt of goods into designated stores.

Ensures that goods are accurately checked against purchase orders and ensures timely and accurate computerised goods receipting is undertaken.

Distribution of goods to the relevant departments using the correct lifting and handling equipment to ensure all Health and Safety guidelines are met.

To ensure that all goods received by customers have the necessary paperwork and signature of receipt thus providing trace-ability and to satisfy Audit requirements.

To assist in ensuring that the Stores is a safe and tidy environment and that all security procedures are adhered to.

To provide front end contact with customers and to be the link between receipt within the stores and the distribution of goods.

3. JOB DIMENSIONS

The position forms part of a team of nine Whole Time Equivalents (WTE), providing a stores and distribution service for a range of medical and non-medical goods.

The department is targeted with cash releasing targets in excess of £2m per annum and the post holder will be expected to contribute wherever possible in meeting this target

5. KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Experience of working within a stores and distribution environment.

Knowledge and experience of the various procurement IT systems within Supplies.

Knowledge of the receipting process, including delivery, ordering and invoicing options.

The ability to work as a team member and liaise with colleagues and customers at all levels.

Good communication skills and the ability to deal with customers courteously and effectively within a hospital environment.

Understanding of customer requirements that are particular to the Healthcare industry.

Demonstrates evidence of continual personal development and training, particularly working towards relevant NVQs.

Willingness to undertake further training and development, either internally or externally. To undertake all mandatory training required for the role, particularly attending refresher training on an annual basis.

To ensure that all aspects of Health and Safety and security protocols are adhered to.

6. THE LEEDS WAY VALUES

Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:

Patient-centred

Collaborative

Fair

Accountable

Empowered

All our actions and endeavours will be guided and evaluated through these values

Additionally the following are core values which relate specifically to this post:

The post holder must appreciate how the Supplies Function fits into the strategic and financial objectives of the Trust.

Professional purchasing conduct and abide by the ethics as laid down by the Chartered Institute of Purchasing and Supply.

Hardworking and committed to the outcomes of the Organisation. Works with others, internally and externally, to develop mutual respect, understanding and trust.

Demonstrates honesty and integrity when dealing with internal and external customers.

To be flexible and adapt to changes in circumstances which impact on the total supply chain.

7. CORE BEHAVIOURS AND SKILLS

To work within a team environment and contribute fully to the aims and objectives of the department.

To fully appreciate the needs of the customer and have the necessary skills and knowledge to support in the day to day running of the stores.

8. CORE KNOWLEDGE AND UNDERSTANDING

To be aware of and, work within the Trusts Standing Financial Instructions.

Knowledge of Health & Safety issues with particular knowledge of handling and safe storage of materials and the COSHH implications the receipt and distribution of goods.

To be fully conversant with the Trusts Health and Safety Policies and the Trusts Grievance Policies as appropriate.

9. PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

The receipt, marshalling, moving and distribution of goods to the correct destination within the Trust.

Ensures goods received are accurately checked against purchase orders and ensures timely and accurate computerised goods receipting is undertaken.

Maintains adequate file records of receipts as required in accordance with Supplies and Audit requirements.

The loading and offloading of goods from delivery vehicles as required, utilising lifting and handling equipment.

To maintain lifting and handling equipment in good working order and use it to maximum efficiency. Reports any faulty equipment to the Stores Manager.

Occasional need to drive internal stores transport.

Ensures that the stores is a safe and tidy environment and that all necessary security procedures for the safe storage and distribution of goods are in place.

Picks inventory items from stock, makes ready for onwards despatch to customers.

Completes internal documentation as required to produce an internal audit trail of non-stock and inventory items.Safe handling of potentially hazardous goods in accordance with Health and Safety and COSHH guidelines.

Maintains good customer relationships with all internal customers.