Payroll / Pensions Assistant

Leeds Teaching Hospitals

This job is now closed

Job summary

The Payroll / Pensions Department is located at St James’s Hospital in Leeds and provides a Payroll service to Leeds Teaching Hospitals and other client organisations, paying approximately 43,000 employees in total.

You will need to have a good general education, excellent communication skills and be committed to team working.

There are excellent opportunities for career progression.

Main duties of the job

You are invited to join our busy team where the main duties involve the preparation of computer input data in relation to the payment of salaries, wages and expenses, pensions administration and dealing with employees’ queries. Previous experience in a Payroll office would be beneficial, however a structured training programme exists to facilitate training and development at all grades within the department.

About us

Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:

• Patient-centred

• Collaborative

• Fair

• Accountable

• Empowered

All our actions and endeavours will be guided and evaluated through these values

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

31 August 2022

Pay scheme

Agenda for change

Band

Band 2

Salary

£20,270 to £21,318 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9298-FIN-003

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

JOB DESCRIPTION AND PERSON SPECIFICATION

1. JOB DETAILS

Job Title: Payroll/Pensions Assistant

Reports to: Payroll Team Leader

Accountable to: Payroll Manager

Band: 2

Unit/Department: Finance Department– Payroll Section

CSU Directorate: Corporate

Location[1] St James’s Hospital

AfC Job No: 57

2. JOB PURPOSE

Working as part of a team within the Payroll section to support the Payroll Team Leader in providing a Payroll service to Managers, Human Resources, Finance and all employees of the Trust and other client organisations. This will involve processing payroll information in accordance with procedures and providing information to allow the completion of statutory returns. It will also include helping with enquiries and queries from users of the service and subsequently providing assistance and advice as required. The work related to the post will be completed in line with financial timescales. Specifics of the role will include the preparation of monthly and weekly payrolls and associated information, and acting as a link support person to specified management teams.

3. JOB DIMENSIONS

Financial: Responsible for Payroll records totalling £5m in expenditure.

Non-financial: None

In addition to the service provided to Leeds Teaching Hospitals, the Payroll Section provides services to the following clients:-

Leeds and York Partnership Foundation Trust

Leeds Community Healthcare NHS Trust

Charitable Trust Foundation

Collaborative Procurement Partnership LLP

The Yorkshire Deanery (Registrars) which is linked to Leeds University

St. Gemma’s Hospice

Calderdale and Huddersfiled NHS Trust

West Yorkshire ICB

Calderdale and Huddersfield Solutions Ltd

GP Confederation

4. ORGANISATIONAL CHART

The Payroll Function is headed up by the Payroll manager with a Deputy Payroll manager giving support in all aspects of the work and in particular the day to day functions of the office. The department is split into 2 teams each managed by a Team Leader and each comprising of Senior Payroll Officers, Payroll Officers and Payroll Assistants.

5. KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

ESSENTIAL:

a) 5 GCSE’s / O levels at grade C or above or equivalent qualification, including Maths and English.

b) A level of basic theoretical knowledge gained either through study to NVQ Level 2, IPPM foundation level, or through equivalent experience.

c) Ability to undertake or be trained on the job in a range of routine payroll procedures.

d) Good numeracy skills, competent in processing and interpreting figures.

e) Ability to work within the standard procedures and set routines which are clearly communicated within the Payroll Function, with little direct supervision but seeking advice from other members of the team as required.

f) Ability to analyse, interpret and present information, highlighting errors and discrepancies and performing any necessary payroll calculations.

g) Ability to enter payroll data with speed and accuracy into computerised/paper systems.

h) Ability to input data into spread sheets, with the occasional need to create new spread sheets.

i) Ability to reconcile payroll data and maintain appropriate documentation on file.

j) Ability to organise/plan work, performing straightforward tasks in accordance with set deadlines.

k) Good communication skills, verbal and written, providing and receiving information/advice in an appropriate manner, answering routine queries from other members of the payroll team and also from non-payroll users of the service, taking into account different customer needs.

l) A confident, pleasant approach, willing to develop and maintain good working relationships with colleagues, managers and other external bodies.

m) Commitment to behaving honestly, openly, impartially and fairly.

n) Commitment and enthusiasm, with a keen desire to attain high standards.

o) A desire to adhere to the need for control, reviewing progress against pre-defined criteria and ensuring set procedures are followed, establishing appropriate records and audit trails.

p) Good team working skills, able to carry out work with others, sharing good practice with colleagues.

q) Through a good technical knowledge of the areas of responsibility, able to consistently perform to expectations and create a credible impression

r) Ability to follow policies set by others and to suggest improvements and changes for consideration by others.

s) Demonstration of responsibility for resources such as the security of sensitive payroll information, the safe handling of cheques and ensuring accuracy of payments made directly into banks.

t) Demonstration of a positive response when discussing development needs.

DESIRABLE:

a) Experience of working within a payroll environment.