Job summary
An
exciting opportunity has arisen to join the Estates Department at Leeds
Teaching Hospitals Trust as Estates Manager Specialist (Buildings),
overseeing the management of the Trusts property portfolio. This role is
central to the operation of one of the largest and most complex NHS estates
in the country, spanning over 500,000 sq. metres.
As
part of the Operational Estates Team, you will support the delivery of
high-quality patient care by ensuring a safe, compliant, and efficient built
environment. Reporting to the Deputy Head of Estates, the Estates Manager
Specialist will manage and maintain the Trusts buildings, external areas,
and infrastructure, ensuring full compliance with statutory and
organisational standards.
The
ideal candidate will have a strong buildings background with excellent IT and
digital skills. Key responsibilities include:
Managing reactive maintenance
activity
Overseeing planned preventative
maintenance (PPM)
Coordinating and delivering minor
works and improvement projects
Providing specialist technical and
compliance advice
Liaising with contractors and
managing resources effectively
Supporting strategic planning for
estate development and infrastructure improvement
This
role offers a unique opportunity to work within a leading NHS Trust in Leeds,
contributing to safe, efficient, and sustainable estate operations for over
one million patients annually.
Expected Shortlisting
Date
27/11/2025
Planned Interview
Date
14/01/2026
Main duties of the job
The
post holder will be responsible for the supervision and management of the
in-house multi-skilled Estates maintenance team, as well as the coordination
of specialist contractors that are pivotal to the day to day running of the
Estates function.
The
role will also include responsibility for ensuring that the sites have
compliant value-for money service contracts for all specialist Estates
maintenance services, collaborating closely with colleagues at other Trust
sites to standardise contracts where appropriate. This will include working
with Trust Procurement specialists to ensure that all contracts are fully
compliant with Trust Standing Financial Instructions (SFIs).
The
role will require the successful candidate to be an Authorised person for
Confined spaces and working at height and be well versed in statutory
legislation and technical guidance related to the maintenance and
construction of public buildings
The
post holder shall have responsibility for the management of the Estates team
and contractors using the RESET certification, control of contactors
competence-verification system.
About us
Leeds
Teaching Hospitals employs over 20,000 staff and cares for 1.6 million
patients annually. Our Estates & Facilities team, with 2,300 staff,
manages one of the NHSs largest estate portfolios, ensuring buildings are
safe, clean, and fit for purpose. From cleaning wards and maintaining sites
to delivering meals, providing childcare, and monitoring environmental
impact, we support patient care every day. Guided by our Leeds Way Values, we
aim to be the regions employer of choice for estates and facilities. We are
committed to redeploying at risk staff within the Trust, so all job adverts
follow this policy. Adverts may close or be delayed during this process; if
shortlisting is delayed, please bear with us and contact the named person for
queries.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Responsible
for management, maintenance, and repair of building fabric, utilities, and
engineering services across the Trust. Ensures statutory and regulatory
compliance related to buildings and infrastructure, delivers safe
environments for patients and staff, and provides specialist technical
advice. Leads building-related emergency response, compliance, and forward
maintenance planning.
Key
Responsibilities (Building & Infrastructure Emphasis)
Lead
and manage the maintenance and upkeep of building fabric, fire safety
systems, building regulations, DDA compliance, CDM regulations, working at
heights, and confined spaces.
Ensure
building-related statutory compliance including HTMs, HBNs, PUWER, asbestos,
and health & safety legislation.
Provide
expert advice on building regulations, design, construction, refurbishment,
and project planning.
Diagnose
and resolve complex building infrastructure faults, ensuring safety and
continuity of patient services.
Plan,
organise and supervise Trust-wide building maintenance strategies (clinical
and non-clinical areas).
Manage
building-related emergency situations, activate emergency plans, and serve as
on-call lead where required.
Oversee
building fabric management including floor finishes, internal structures,
external envelope, roofing, drainage, and access arrangements.
Use
condition surveys and forward maintenance planning to support long-term
building asset management.
Lead
Theatre Maintenance Programme and other critical environment compliance.
Manage
Estates Stores and influence procurement and supply chain requirements for
building materials.
Produce
building asset data, documentation, plant histories, and compliance reports.
Engage
contractors and estates staff in building maintenance and refurbishment
works, ensuring safe working via permits and statutory systems.
Budget
& Staff Management
Control
budgets up to £500,000
Manage
1050 staff including contractors and multi-skilled operatives
Responsible
for operational delivery and authorisation of works
Required
Knowledge & Qualifications (Building Focus)
Essential:
Relevant
degree + professional engineering/building registration (e.g. CIOB, RICS,
RIBA)
Authorised
Person qualification in at least one statutory area (HV, MGPS, Confined
Spaces)
Minimum
5 years senior estates/building management experience
Desirable
Building Experience:
Design
& construction techniques
Building
Regulations / CDM
HTM
Firecode, PUWER, DDA
Estates
operations in hospitals
Building
maintenance strategies
Hospital
Building Notes
Health,
Safety & Compliance
Lead
compliance with statutory building obligations including:
Fire
safety
CDM
& H&S regulations
Confined
spaces
Asbestos
Working
at heights
PUWER
Ensure
safe systems of work and permit controls
Core
Skills & Behaviours
Strong
communication and leadership across estates teams
Ability
to prioritise complex building and infrastructure risks
Strategic
planning and problem-solving for building assets
Adaptability
and change management
Commitment
to continuous professional development
Key
Working Conditions
Occasional
work at height, in confined spaces, and adverse weather
Involvement
in emergency building failures and high-risk situations (e.g. fire,
structural failure)
Exposure
to clinical environments and distressing scenarios
Job description
Job responsibilities
Responsible
for management, maintenance, and repair of building fabric, utilities, and
engineering services across the Trust. Ensures statutory and regulatory
compliance related to buildings and infrastructure, delivers safe
environments for patients and staff, and provides specialist technical
advice. Leads building-related emergency response, compliance, and forward
maintenance planning.
Key
Responsibilities (Building & Infrastructure Emphasis)
Lead
and manage the maintenance and upkeep of building fabric, fire safety
systems, building regulations, DDA compliance, CDM regulations, working at
heights, and confined spaces.
Ensure
building-related statutory compliance including HTMs, HBNs, PUWER, asbestos,
and health & safety legislation.
Provide
expert advice on building regulations, design, construction, refurbishment,
and project planning.
Diagnose
and resolve complex building infrastructure faults, ensuring safety and
continuity of patient services.
Plan,
organise and supervise Trust-wide building maintenance strategies (clinical
and non-clinical areas).
Manage
building-related emergency situations, activate emergency plans, and serve as
on-call lead where required.
Oversee
building fabric management including floor finishes, internal structures,
external envelope, roofing, drainage, and access arrangements.
Use
condition surveys and forward maintenance planning to support long-term
building asset management.
Lead
Theatre Maintenance Programme and other critical environment compliance.
Manage
Estates Stores and influence procurement and supply chain requirements for
building materials.
Produce
building asset data, documentation, plant histories, and compliance reports.
Engage
contractors and estates staff in building maintenance and refurbishment
works, ensuring safe working via permits and statutory systems.
Budget
& Staff Management
Control
budgets up to £500,000
Manage
1050 staff including contractors and multi-skilled operatives
Responsible
for operational delivery and authorisation of works
Required
Knowledge & Qualifications (Building Focus)
Essential:
Relevant
degree + professional engineering/building registration (e.g. CIOB, RICS,
RIBA)
Authorised
Person qualification in at least one statutory area (HV, MGPS, Confined
Spaces)
Minimum
5 years senior estates/building management experience
Desirable
Building Experience:
Design
& construction techniques
Building
Regulations / CDM
HTM
Firecode, PUWER, DDA
Estates
operations in hospitals
Building
maintenance strategies
Hospital
Building Notes
Health,
Safety & Compliance
Lead
compliance with statutory building obligations including:
Fire
safety
CDM
& H&S regulations
Confined
spaces
Asbestos
Working
at heights
PUWER
Ensure
safe systems of work and permit controls
Core
Skills & Behaviours
Strong
communication and leadership across estates teams
Ability
to prioritise complex building and infrastructure risks
Strategic
planning and problem-solving for building assets
Adaptability
and change management
Commitment
to continuous professional development
Key
Working Conditions
Occasional
work at height, in confined spaces, and adverse weather
Involvement
in emergency building failures and high-risk situations (e.g. fire,
structural failure)
Exposure
to clinical environments and distressing scenarios
Person Specification
Skills and Behaviours
Essential
- Flexible and approachable
- Able to work in multi-disciplinary teams and co-ordinate work with outside agencies
- Able to demonstrate the importance of good and effective communication within the Trust
Experience
Essential
- A minimum of 5 years post qualification relevant experience in estates management
- Experience of working in an acute hospital environment
- Design & Construction techniques maintenance works and procedures
- Health Technical memorandums/ Hospital building notes
- Good communication skills, able to manage change, adaptable to change
- knowledge of health & safety legislation in relation to estates management
- Ensure that all tasks are carried out in compliance with statutory legislation, local policies and good codes of practice
- To complete all relevant daily documentation in compliance with relevant statutory legislation and quality control procedures
Desirable
- fire code, sanitary building regulations systems and
- DDA regulation, Planning regulations
- Confined space regulations, CDM regulations
- Building safety Act 2022
Qualifications
Essential
- A minimum qualification of a relevant degree
- Building registration or agreement to work towards
Desirable
- Qualified authorised person for Confined space
- Member of a professional institution MCIOB, RICS
- evidence of continued professional development
Other Criteria
Essential
- To attend and fully participate in training provided by the Trust
- To participate in Continuing Professional Development programs as identified
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary), including clearance on blood borne viruses in compliance with Trust Policy
Person Specification
Skills and Behaviours
Essential
- Flexible and approachable
- Able to work in multi-disciplinary teams and co-ordinate work with outside agencies
- Able to demonstrate the importance of good and effective communication within the Trust
Experience
Essential
- A minimum of 5 years post qualification relevant experience in estates management
- Experience of working in an acute hospital environment
- Design & Construction techniques maintenance works and procedures
- Health Technical memorandums/ Hospital building notes
- Good communication skills, able to manage change, adaptable to change
- knowledge of health & safety legislation in relation to estates management
- Ensure that all tasks are carried out in compliance with statutory legislation, local policies and good codes of practice
- To complete all relevant daily documentation in compliance with relevant statutory legislation and quality control procedures
Desirable
- fire code, sanitary building regulations systems and
- DDA regulation, Planning regulations
- Confined space regulations, CDM regulations
- Building safety Act 2022
Qualifications
Essential
- A minimum qualification of a relevant degree
- Building registration or agreement to work towards
Desirable
- Qualified authorised person for Confined space
- Member of a professional institution MCIOB, RICS
- evidence of continued professional development
Other Criteria
Essential
- To attend and fully participate in training provided by the Trust
- To participate in Continuing Professional Development programs as identified
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary), including clearance on blood borne viruses in compliance with Trust Policy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
