Job summary
We
are recruiting for a new role to work across all aspects of Estate's risk and
compliance within the Trust The key responsibility of the post will be
helping to ensure safe, effective and efficient healthcare is delivered
across two major acute hospitals in Leeds and several other sites, directly
employing over 22,000 staff
This
post will have an emphasis on using project management skills to maintain and
improve the governance & assurance of the engineering & environmental
services & their associated risks
Use of project management tools and
approaches will be encouraged within this role and there will be
opportunities for development within this area as well as within risk &
compliance management, sustainability and energy management
The
Risk and Compliance Officer will report to the Environmental manager who will be responsible for developing their skills but they will
also work flexibly and provide ongoing support to the Associate Director for
Compliance & Risk and other colleagues We are looking for an
enthusiastic, team player, who is proactive, resilient and driven to succeed,
with a real commitment to work as part of the team This is a trust wide
position, predominately based at St James University Hospital in Leeds
The
job package includes
A competitive salary pro rata Band 5 £31,049-£37,796
Annual
leave starting at 27 days per annum + statutory bank holidays rising to 33
days with service
An
excellent contributory pension scheme
Main duties of the job
This
role provides the following services to the Trust: -
To
manage and provide dedicated professional administrative and project-based
support to Risk & Compliance governance. This will include supporting and
managing a range of meetings including stakeholders from within and outside the
Trust.
To
assist with the preparation, co-ordination and delivery of Risk &
Compliance governance related workshops including the preparation of
presentation materials.
To
support the preparation of up-dates to Risk & Compliance risk registers,
assurance reports, contract documents, benefits registers and risk and issues
logs.
To
support the process to prepare, maintain and implement communication and
engagement plans across Risk and Compliance including Sustainability, Waste
Management, Energy Management, Asbestos Management and Decontamination
Services.
About us
Leeds
Teaching Hospitals is one of the largest employers in Leeds, employing over
20,000 staff and providing care to 1.6 million patients every year. The Estates
and Facilities team keep the Trust's sites running and manage one of the
largest estate portfolios across the NHS. With over 2,300 staff, we provide a
range of Estates & Facilities management services and ensure our buildings
and environments are fit for purpose, clean and safe.
Whether
we're cleaning wards, maintaining buildings, monitoring environmental impact,
providing staff childcare, delivering hot meals to patients, or patrolling our
sites, we support the delivery of patient care. Guided by our Leeds Way Values,
we are committed to creating the best place to work and being the employer of
choice for estates and facilities in the region.
Leeds Teaching Hospitals is committed to our process
of redeploying 'at risk' members of our existing workforce to new roles. As
such, all our job adverts are subject to this policy and we reserve the right
to close, delay or remove adverts while this process is completed. If you do
experience a delay in the shortlisting stage of the recruitment cycle, please
bear with us while this process is completed, and contact the named contact if
you have any questions.
Job description
Job responsibilities
Expected Shortlisting Date
22/08/2025
Planned Interview Date
04/09/2025
For a more detailed overview of the job
description and personal specification please see attached document
Job description
Job responsibilities
Expected Shortlisting Date
22/08/2025
Planned Interview Date
04/09/2025
For a more detailed overview of the job
description and personal specification please see attached document
Person Specification
Qualifications
Essential
- Degree or several years experience in project management at an Officer/support level.
- Studying towards or having acquired an introductory or foundation-level project management qualification.
Desirable
- Project Management training/ qualification
Additional Requirements
Essential
- Able to solve practical problems to reasonable level of complexity.
- Able to use a range of ICT applications, including MS Office applications, to a high degree of competence.
- Able to demonstrate well-developed planning and organisational skills.
- Be able to analyse and interpret complex data and make recommendations.
- Ability to engage, influence and motivate.
- Understanding of the purpose of the NHS and its role in managing wider health issues.
- Basic understanding of a healthcare estates compliance environment and processes of an improvement Project.
- Project-based processes (e.g. risk management, planning, change management, etc.) and how they may be applied in a healthcare estates compliance -based environment.
- Knowledge of administration processes
- Experience of working in a healthcare estates compliance-based environment.
Experience
Essential
- Experience of developing and managing administrative functions and teams in a compliance assurance and programme environment.
- Experience of scheduling and co-ordinating meetings and appointments.
- Experience of supporting the planning and co-ordinating of events within a compliance-based environment.
- Implementing, working within, and developing office systems and procedures.
- Supporting the preparation of agendas, meeting information and printing meeting papers for Senior risk & compliance Staff; attending and minuting meetings as may be required from time to time.
- Experience of administrating and working within financial systems.
- Assisting with the collation and preparation of compliance assurance related information for reporting purposes.
- Experience of working with Senior Manager and Directors.
Desirable
- Experience of leading ad hoc improvement projects and providing support to staff within a healthcare estates compliance-based environment.
- Basic understanding of Capital Projects & Estates maintenance
- Experience of working in NHS.
Skills & Behaviours
Essential
- Strong communication skills, both written and verbal, and able to present information effectively.
- Excellent organisational skills with the ability to work both independently planning and organising own workload as well as collaboratively as part of a team, prioritising workload,
- Experience of working in multi-disciplinary teams.
- Experience of providing a range of core administrative services for the benefit of managers and teams.
- Able to work effectively in teams and develop excellent working relationships.
- Ability to manage and co-ordinate small teams of internal and external staff.
- Able to listen and respond to the needs of a stakeholders working at different levels.
- Able to take responsibility for own workload and be proactive and flexible.
- Able to manage competing and conflicting demands, balancing priorities to respond changes to service demand.
- Competent with typing, word processing and using spreadsheets.
- Strong commitment to and evidence of continuing professional development.
- Commitment to behaving honestly, openly, impartially, and fairly and to treating others with dignity and respect.
Person Specification
Qualifications
Essential
- Degree or several years experience in project management at an Officer/support level.
- Studying towards or having acquired an introductory or foundation-level project management qualification.
Desirable
- Project Management training/ qualification
Additional Requirements
Essential
- Able to solve practical problems to reasonable level of complexity.
- Able to use a range of ICT applications, including MS Office applications, to a high degree of competence.
- Able to demonstrate well-developed planning and organisational skills.
- Be able to analyse and interpret complex data and make recommendations.
- Ability to engage, influence and motivate.
- Understanding of the purpose of the NHS and its role in managing wider health issues.
- Basic understanding of a healthcare estates compliance environment and processes of an improvement Project.
- Project-based processes (e.g. risk management, planning, change management, etc.) and how they may be applied in a healthcare estates compliance -based environment.
- Knowledge of administration processes
- Experience of working in a healthcare estates compliance-based environment.
Experience
Essential
- Experience of developing and managing administrative functions and teams in a compliance assurance and programme environment.
- Experience of scheduling and co-ordinating meetings and appointments.
- Experience of supporting the planning and co-ordinating of events within a compliance-based environment.
- Implementing, working within, and developing office systems and procedures.
- Supporting the preparation of agendas, meeting information and printing meeting papers for Senior risk & compliance Staff; attending and minuting meetings as may be required from time to time.
- Experience of administrating and working within financial systems.
- Assisting with the collation and preparation of compliance assurance related information for reporting purposes.
- Experience of working with Senior Manager and Directors.
Desirable
- Experience of leading ad hoc improvement projects and providing support to staff within a healthcare estates compliance-based environment.
- Basic understanding of Capital Projects & Estates maintenance
- Experience of working in NHS.
Skills & Behaviours
Essential
- Strong communication skills, both written and verbal, and able to present information effectively.
- Excellent organisational skills with the ability to work both independently planning and organising own workload as well as collaboratively as part of a team, prioritising workload,
- Experience of working in multi-disciplinary teams.
- Experience of providing a range of core administrative services for the benefit of managers and teams.
- Able to work effectively in teams and develop excellent working relationships.
- Ability to manage and co-ordinate small teams of internal and external staff.
- Able to listen and respond to the needs of a stakeholders working at different levels.
- Able to take responsibility for own workload and be proactive and flexible.
- Able to manage competing and conflicting demands, balancing priorities to respond changes to service demand.
- Competent with typing, word processing and using spreadsheets.
- Strong commitment to and evidence of continuing professional development.
- Commitment to behaving honestly, openly, impartially, and fairly and to treating others with dignity and respect.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
