Job summary
Expected Shortlisting
Date
21/04/2025
Planned Interview
Date
05/05/2025
An
exciting career opportunity has arisen within the Trusts Estates Department for
a highly motivated individual to fulfill an Estates Officers position. This is
a key role in the operation and asset management of the Trusts estate which,
at over 500,000 sq. meters, is one of the largest and most complex in the
country.
If
youre looking for an NHS career in Leeds, you couldnt come to a better place.
Like any complex organisation, our jobs in Leeds cover all aspects of ensuring
the day-to-day delivery of our services to over one million patients every year
and this is an opportunity to join the Operational Estates Team at Leeds
Teaching Hospitals in a key role to support the challenge of delivering the
highest standards of care for our patients through the provision of a safe
environment.
The
Estates Officer shall have a mechanical background and possess good computer
and IT skills. The Estates Officer shall have responsibility for the Estate
Asset Management to enable a fully auditable multi-disciplinary estates service
through ensuring an asset captured estate. Manage the RESET certification,
control of contactors competence-verification system. The successful applicant
will join a team who provide engineering coverage to the hospital 24 hours per
day, 365 days a year.
Main duties of the job
Based
at the Leeds General Infirmary Hospital the successful candidate will provide
an integral role within the Estates structure. Working alongside the wider
estates management team amongst a variety of disciplines the successful
candidates will;
Undertake management duties
relevant to the maintenance of the larger Estate, to include the maintenance
and repair of all building fabric, utilities and engineering services, across
the Trust. To provide technical support in resolving complex and multifaceted
issues with regard to the Estate.
On a daily basis, Asset Capture
& review the estates plant, equipment & infrastructure through the
works management system. To ensure the Trust have a fully comprehensive asset
list to achieve a fully maintained auditable estate.
Daily Manage the Trusts Reset
system, ensuring all contractors records are in compliance with the
requirements of the Trust.
Deputise for the Estates Manager
(Operations) or other Estates Officers and act as a Trust representative in
the absence or as the need arises by Senior Estates Management team.
Manage directly employed labour,
providing discipline and support with respect to personal, work and
performance related issues in line with current Trust policies and
procedures.
Ensure safe systems of work in line
with HTMs and recognised codes of practice.
About us
Leeds
Teaching Hospitals NHS Trust is part of the West Yorkshire Association of
Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across
West Yorkshire and Harrogate working together to provide the best possible
care for our patients.
By
bringing together the wide range of skills and expertise across West
Yorkshire and Harrogate we are working differently, innovating and driving
forward change to deliver the highest quality care. By working for Leeds
Teaching Hospitals NHS Trust this is your opportunity to be a part of that
change.
WYAAT
is the acute sector arm of the West Yorkshire and Harrogate Health and Care
Partnership, one of the largest integrated care systems in the country. The
Partnerships ambition is for everyone to have the best possible health and
wellbeing, and the work of WYAAT, and each individual trust, supports that
ambition.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Manage and distribute reactive
workflow across the Trust utilising the Works Management system
To communicate effectively with all
stakeholders, senior managers, external contractors and agencies in relation
to Estates issues utilising written and/or verbal communication methods to
ensure standards of service delivery are managed and monitored appropriately
at all times
To ensure that job descriptions are
amended/updated to comply with the requirements of ISO9001:2000, HTMs,
working practices and Permit to Work Systems
Carry out induction of new starters
and the training of apprentices and tradesmen/technicians as necessary.
Carryout dynamic and generic risk
assessments for all elements of reactive and planned work including manual
handling assessments.
Manage and complete electronic
records for Legionella and Pseudomonas inline with HTM 04 and ACOP L8 and
Trust Policy.
Managing as team leader and
co-ordinator across all disciplines, effectively organising resources
including staff and contractors, transportation and materials (including
requisition supply, deployment and security) of materials on site. Manage and
ensure that the correct procedures and paperwork are correctly carried out in
accordance with relevant requirements. Act as the point of contact in the
absence of an Estates Manager (Operations).
Maintaining standards of discipline
and perform staff appraisals, disciplinary/attendance management
investigations and associated management cases.
Responsible for satisfactory
time-keeping and conduct of staff.
Utilise works management
computerised system for planned maintenance and repair work, adjusting for
levels of staff and update all plant information and records as appropriate.
Update and maintain asset
information, service scheduling and produce detailed job descriptions inline
with statutory guidance
Maintain and develop Health &
Safety systems to meet the requirements of the Trust ensuring acceptable
standards of productivity and quality of workmanship in the execution of
programmes of work. Ensuring all staff observe statutory and other mandated
requirements, in particular those related to health and safety.
Manage maintenance and minor
capital works projects.
Organise, plan and oversee the work
of external contractors.
Promote co-operation and
versatility of craft technicians and departments e.g. Multi-skilling.
Ensuring training requirements in
relation to craftsman/technicians and apprentices are met in accordance with
guidance issued by the Trust. Learn new techniques and undergo training as
necessary. Carrying out duties within the employees competence as occasionally
required by the service.
Referring and reporting to
immediate superior surveys and audits, such as technical and option
appraisals as required. Provide first line customer contact in dispute
resolutions.
Participate in appropriate
on-call/shift rotas, subject to appropriate negotiations and be prepared to
work such hours that may be required in an emergency.
Carry Trust communication devices
to facilitate immediate response to urgent requests and emergency breakdowns.
Respond to switchboard alarms. eg. fire calls, passenger lift trappings,
medical gas alarms.
Carry out fault diagnosis and
interpret technical information to formulate solutions to improve equipment
and service performance as appropriate.
Implement policies for
improvements to maintenance service
Liaison with other disciplines and
departmental heads for service arrangements and access.
Organise the calibration of test
equipment.
Provide conciliation report for
staff monthly payment.
Work to and interpret Health
Technical Memorandums (HTMs/HBNs) eg
HTM 01 (Sterilisers), HTM 02 (Medical Gases), HTM 04 (Legionella), HTM 06 -
02 (LV Safety Code) and Building Regulations as required
Use Building Management System for
first line plant fault diagnosis and plant performance monitoring
Manage PPM and Day to Day duties
involving the maintenance of all types of plant, equipment and installations,
including boilers, water testing, stripping down boilers for insurance
inspections and electrical system maintenance including fire alarm systems,
batteries and uninterruptible power supplies
Manage the maintenance and repair
to building sanitary, water distribution systems and Building Fabric.
Job description
Job responsibilities
Manage and distribute reactive
workflow across the Trust utilising the Works Management system
To communicate effectively with all
stakeholders, senior managers, external contractors and agencies in relation
to Estates issues utilising written and/or verbal communication methods to
ensure standards of service delivery are managed and monitored appropriately
at all times
To ensure that job descriptions are
amended/updated to comply with the requirements of ISO9001:2000, HTMs,
working practices and Permit to Work Systems
Carry out induction of new starters
and the training of apprentices and tradesmen/technicians as necessary.
Carryout dynamic and generic risk
assessments for all elements of reactive and planned work including manual
handling assessments.
Manage and complete electronic
records for Legionella and Pseudomonas inline with HTM 04 and ACOP L8 and
Trust Policy.
Managing as team leader and
co-ordinator across all disciplines, effectively organising resources
including staff and contractors, transportation and materials (including
requisition supply, deployment and security) of materials on site. Manage and
ensure that the correct procedures and paperwork are correctly carried out in
accordance with relevant requirements. Act as the point of contact in the
absence of an Estates Manager (Operations).
Maintaining standards of discipline
and perform staff appraisals, disciplinary/attendance management
investigations and associated management cases.
Responsible for satisfactory
time-keeping and conduct of staff.
Utilise works management
computerised system for planned maintenance and repair work, adjusting for
levels of staff and update all plant information and records as appropriate.
Update and maintain asset
information, service scheduling and produce detailed job descriptions inline
with statutory guidance
Maintain and develop Health &
Safety systems to meet the requirements of the Trust ensuring acceptable
standards of productivity and quality of workmanship in the execution of
programmes of work. Ensuring all staff observe statutory and other mandated
requirements, in particular those related to health and safety.
Manage maintenance and minor
capital works projects.
Organise, plan and oversee the work
of external contractors.
Promote co-operation and
versatility of craft technicians and departments e.g. Multi-skilling.
Ensuring training requirements in
relation to craftsman/technicians and apprentices are met in accordance with
guidance issued by the Trust. Learn new techniques and undergo training as
necessary. Carrying out duties within the employees competence as occasionally
required by the service.
Referring and reporting to
immediate superior surveys and audits, such as technical and option
appraisals as required. Provide first line customer contact in dispute
resolutions.
Participate in appropriate
on-call/shift rotas, subject to appropriate negotiations and be prepared to
work such hours that may be required in an emergency.
Carry Trust communication devices
to facilitate immediate response to urgent requests and emergency breakdowns.
Respond to switchboard alarms. eg. fire calls, passenger lift trappings,
medical gas alarms.
Carry out fault diagnosis and
interpret technical information to formulate solutions to improve equipment
and service performance as appropriate.
Implement policies for
improvements to maintenance service
Liaison with other disciplines and
departmental heads for service arrangements and access.
Organise the calibration of test
equipment.
Provide conciliation report for
staff monthly payment.
Work to and interpret Health
Technical Memorandums (HTMs/HBNs) eg
HTM 01 (Sterilisers), HTM 02 (Medical Gases), HTM 04 (Legionella), HTM 06 -
02 (LV Safety Code) and Building Regulations as required
Use Building Management System for
first line plant fault diagnosis and plant performance monitoring
Manage PPM and Day to Day duties
involving the maintenance of all types of plant, equipment and installations,
including boilers, water testing, stripping down boilers for insurance
inspections and electrical system maintenance including fire alarm systems,
batteries and uninterruptible power supplies
Manage the maintenance and repair
to building sanitary, water distribution systems and Building Fabric.
Person Specification
Experience
Essential
- Good communication skills
- Ability to work unsupervised and autonomously
- Ability to plan and organise own workload
- Previous experience in managing directly employed staff and contractors working on breakdowns and PPM on technical mechanical / electrical or building disciplines found in a hospital environment.
Desirable
- Working in a acute Hospital Environment, HTM 06, Nurse call systems, BMS-Systems, Fire Alarms, HBNs
- A detailed knowledge of health technical memoranda and the ability to give comprehensive advice and guidance on the design, installation and operation of specialised building and engineering technolog
- Experience of working in an acute Hospital Environment: Familiar with Healthcare Technical Memorandums (HTMs) and, pressure systems and ventilation
Additional Requirements
Essential
- Able to work safely at heights.
- Able to work within confined spaces (subject to suitable training).
- Able to satisfy the physical demands of the job.
- Able to understand and comply with the requirements of the Trusts H&S policies (subject to suitable training).
Skills & Behaviours
Essential
- Flexible and approachable. Able to work as part of a team and co-ordinate work with other trades. Understands and demonstrates the importance of effective communication with department heads.
- Professional approach.
- Able to prioritise own workload
Qualifications
Essential
- HNC / HND Engineering or equivalent significant management experience.
Person Specification
Experience
Essential
- Good communication skills
- Ability to work unsupervised and autonomously
- Ability to plan and organise own workload
- Previous experience in managing directly employed staff and contractors working on breakdowns and PPM on technical mechanical / electrical or building disciplines found in a hospital environment.
Desirable
- Working in a acute Hospital Environment, HTM 06, Nurse call systems, BMS-Systems, Fire Alarms, HBNs
- A detailed knowledge of health technical memoranda and the ability to give comprehensive advice and guidance on the design, installation and operation of specialised building and engineering technolog
- Experience of working in an acute Hospital Environment: Familiar with Healthcare Technical Memorandums (HTMs) and, pressure systems and ventilation
Additional Requirements
Essential
- Able to work safely at heights.
- Able to work within confined spaces (subject to suitable training).
- Able to satisfy the physical demands of the job.
- Able to understand and comply with the requirements of the Trusts H&S policies (subject to suitable training).
Skills & Behaviours
Essential
- Flexible and approachable. Able to work as part of a team and co-ordinate work with other trades. Understands and demonstrates the importance of effective communication with department heads.
- Professional approach.
- Able to prioritise own workload
Qualifications
Essential
- HNC / HND Engineering or equivalent significant management experience.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
