Job summary
The
Childrens Liver and Renal Team are looking for a Data Manager & MDT
Co-ordinator to join their team. The
unit is one of 3 specialist units in the UK dedicated to Hepatology and Complex
Hepatobiliary Care along with providing a Paediatric Liver Transplant Service
to centres from Nottingham to Glasgow.
The
Team are looking for an experienced, self-motivated and hardworking person who
works to a high provisional standard and is used to working on their own
initiative.
Main duties of the job
The
postholder will have 2 purposes of their role: -
Database
Management
To
manage and maintain the units database by recording the activity of all
patients referred to the Unit. This
involves adding all admissions to the ward, all outpatient appointments across
the unit. We would expect the postholder
to have an interest in quality improvement and audit to work with the
consultant body to improve efficiency in current systems.
MDT
Co-ordinator
This
involves attendance, organising and feedback to relevant external centres
regarding outcomes of MDT Meetings. The
MDT co-ordinator role shares overlap with the database management.
About us
The
postholder will be part of the Paediatric Liver and Renal Team. The administrative Team consists of 6 Medical
Secretaries and 1 Clerical Officer.
There are 6 Paediatric Nephrologists (Renal) and 7 Paediatric
Hepatologists (Liver) along with Clinical Nurse Specialists and Play
Specialists.
Leeds Teaching Hospitals is committed to our process
of redeploying 'at risk' members of our existing workforce to new roles. As
such, all our job adverts are subject to this policy and we reserve the right
to close, delay or remove adverts while this process is completed. If you do
experience a delay in the shortlisting stage of the recruitment cycle, please
bear with us while this process is completed, and contact the named contact if
you have any questions.
Job description
Job responsibilities
The
Childrens Liver and GI Unit is one of three specialist units in the United
Kingdom dedicated to Hepatology and Complex Hepatobiliary care all of which
are funded by the Highly Specialised Commissioning Team which funds £8.9
million towards Paediatric liver disease services across the 3 units and a
further £8.5 solely towards Paediatric liver transplantation. Currently the
unit averages transplants per year
and provides a Paediatric Liver service to centres from Nottingham to
Glasgow. The purpose of this post is to manage, maintain and update the
Childrens Liver and HPB Unit Database in order to provide an efficient data
provision service providing both the Liver Team and National Committees
instant and selective access to its patients clinical and demographic
details. It involves reporting to national bodies such as the Highly
Specialised Commissioning Team and NHS England to document activity. The Unit
must document its performance against set targets as a justification for its
funding. It also involves MDT Coordination within team and to external centres
to ensure safe delivery of service. In particular, the recording of all
patient activity associated with the Unit must be managed and extrapolated in
accordance with Highly Specialised Commissioning Team Reports.
Database
Management
The
post primarily involves management of the Units Database by recording the
activity of all patients referred to the Unit. This involves adding all
admissions to the ward, all outpatient appointments across the Units and any
other Liver and complex hepatobiliary work involving outlying patients on a
weekly basis. This data is extrapolated on a weekly basis for consultation
with the Consultants and Junior Doctors and on a monthly basis to provide
Finance and Highly Specialised Commissioning Team with data of the Units activity
through their Service Monitoring proforma. We would also expect this post
holder to have an interest in quality improvement and audit to work with the
Consultant body to improve efficiency in current systems.
MDT
Coordinator
This
role involves attendance, organisation and feedback to relevant external
centres regarding outcomes of multidisciplinary meetings. The MDT coordinator
role shares overlap with database management. This role will also include
organisation of multicentre national meetings for Liver Steering Group, HPB
multicentre meetings and educational meetings for stakeholders
Job description
Job responsibilities
The
Childrens Liver and GI Unit is one of three specialist units in the United
Kingdom dedicated to Hepatology and Complex Hepatobiliary care all of which
are funded by the Highly Specialised Commissioning Team which funds £8.9
million towards Paediatric liver disease services across the 3 units and a
further £8.5 solely towards Paediatric liver transplantation. Currently the
unit averages transplants per year
and provides a Paediatric Liver service to centres from Nottingham to
Glasgow. The purpose of this post is to manage, maintain and update the
Childrens Liver and HPB Unit Database in order to provide an efficient data
provision service providing both the Liver Team and National Committees
instant and selective access to its patients clinical and demographic
details. It involves reporting to national bodies such as the Highly
Specialised Commissioning Team and NHS England to document activity. The Unit
must document its performance against set targets as a justification for its
funding. It also involves MDT Coordination within team and to external centres
to ensure safe delivery of service. In particular, the recording of all
patient activity associated with the Unit must be managed and extrapolated in
accordance with Highly Specialised Commissioning Team Reports.
Database
Management
The
post primarily involves management of the Units Database by recording the
activity of all patients referred to the Unit. This involves adding all
admissions to the ward, all outpatient appointments across the Units and any
other Liver and complex hepatobiliary work involving outlying patients on a
weekly basis. This data is extrapolated on a weekly basis for consultation
with the Consultants and Junior Doctors and on a monthly basis to provide
Finance and Highly Specialised Commissioning Team with data of the Units activity
through their Service Monitoring proforma. We would also expect this post
holder to have an interest in quality improvement and audit to work with the
Consultant body to improve efficiency in current systems.
MDT
Coordinator
This
role involves attendance, organisation and feedback to relevant external
centres regarding outcomes of multidisciplinary meetings. The MDT coordinator
role shares overlap with database management. This role will also include
organisation of multicentre national meetings for Liver Steering Group, HPB
multicentre meetings and educational meetings for stakeholders
Person Specification
Skills & Behaviours
Essential
- Professional attitude towards work upholding confidentiality
- Adhere to Childrens Services Policies and Procedures
- Ability to multitask in busy environment
- Empathetic and non-judgemental approach to patients and families
Desirable
- Previous Secretarial background
Qualifications
Essential
- Experience with Microsoft Access or other database software
- Evidence of competent numeracy and literacy skills
- Be proactive in undertaking training relevant to the development of the post where necessary
- Standard keyboard skills
Desirable
- Previous Patient Access System (PAS)
- Medical Terminology
Experience
Essential
- Administrative experience
- Ability to make design changes to the database to assist the capture of patient information
- Ability to present data and summary statistics
Desirable
- Experience of working in complex hospital teams
- Experience in quality improvement
- Previous experience as an MDT Co-ordinator
Other Criteria
Essential
- Good interpersonal skills
- Able to work on own initiative within agreed guidelines
Person Specification
Skills & Behaviours
Essential
- Professional attitude towards work upholding confidentiality
- Adhere to Childrens Services Policies and Procedures
- Ability to multitask in busy environment
- Empathetic and non-judgemental approach to patients and families
Desirable
- Previous Secretarial background
Qualifications
Essential
- Experience with Microsoft Access or other database software
- Evidence of competent numeracy and literacy skills
- Be proactive in undertaking training relevant to the development of the post where necessary
- Standard keyboard skills
Desirable
- Previous Patient Access System (PAS)
- Medical Terminology
Experience
Essential
- Administrative experience
- Ability to make design changes to the database to assist the capture of patient information
- Ability to present data and summary statistics
Desirable
- Experience of working in complex hospital teams
- Experience in quality improvement
- Previous experience as an MDT Co-ordinator
Other Criteria
Essential
- Good interpersonal skills
- Able to work on own initiative within agreed guidelines
