Go back
Leeds Teaching Hospitals

Administrative Officer (XN03)

The closing date is 28 August 2025

Apply for this job

Job summary

An exciting opportunity has arisen to join our team in Hepatology AMS

Do you have excellent communication and administrative skills that will enable you to succeed as a admin officer?

Do you enjoy a challenge and are able to adapt to a ready establish team?

If so, we could have the job you are looking for.

We are looking for a committed, enthusiastic and reliable Admin Officer to join our Admin team to support the clinical teams from a administration perspective

The successful individual should also be capable of working on their own initiative as well as working as part of a wider team. The successful candidate will be always conscious of the needs and requirements of the Service.

This post is working Monday Friday 37.5 hours per week between the hours of 08:00 - 16:00, (can be flexible)

Expected Shortlisting Date

08/09/2025

Planned Interview Date

15/09/2025

Main duties of the job

We provide a high-quality service which is integral to the success of the service, and we are looking for someone who feels they can enhance the admin provision already being provided.

You will be an experienced team player who has the skill, knowledge, and the right attitude able to assist in the delivery of a high quality, accurate and timely support service. You will be self-motivated and able to work effectively.

.

About us

Our CSU covers a wide range of departments.

Our team has many long-standing members which means good knowledge is retained within the team.

We are based in the Merville Building at St James Hospital, You'll find yourself working with a variety of highly motivated, supportive, and experienced colleagues.

The post holder may be required to cover for colleagues during absence and work.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Details

Date posted

07 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9298-AMS-340

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Job description

Job responsibilities

The role will also require excellent communication skills, organisational skills. You will have good skills surrounding electronic systems and the ability to work independently but able to accept direction from the ABM as required.

THE LEEDS WAY VALUES

Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:

Patient-centred

Collaborative

Fair

Accountable

Empowered

All our actions and endeavours will be guided and evaluated through these values

Job description

Job responsibilities

The role will also require excellent communication skills, organisational skills. You will have good skills surrounding electronic systems and the ability to work independently but able to accept direction from the ABM as required.

THE LEEDS WAY VALUES

Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:

Patient-centred

Collaborative

Fair

Accountable

Empowered

All our actions and endeavours will be guided and evaluated through these values

Person Specification

Qualifications

Essential

  • Computer skills including Windows, Word, Excel, Outlook and web browsers.
  • Excellent communication skills, both written and orally.
  • Professional telephone manner.
  • General education to O/CSE/GCSE pass standard in English and Math.
  • Understanding of the need for confidentiality

Desirable

  • Working knowledge of medical terminology
  • Local knowledge of the healthcare system

Skills & behaviours

Essential

  • Professional attitude to work
  • Polite and helpful customer service skills
  • Caring and understanding
  • Common sense and initiative
  • Ability to prioritise and organise workload
  • Ability to manage own time/workload and that of others Ability to prioritise work and work to strict deadlines

Desirable

  • Ability to adapt to change of circumstances

Experience

Essential

  • Experience of the whole Microsoft office package and its uses
  • Experience of delivering accurate high-quality work
  • Being a part of a team that work to deliver highest level of documentation that can be provided to patients and professionals
  • Previous substantive Administration/ Secretarial experience
Person Specification

Qualifications

Essential

  • Computer skills including Windows, Word, Excel, Outlook and web browsers.
  • Excellent communication skills, both written and orally.
  • Professional telephone manner.
  • General education to O/CSE/GCSE pass standard in English and Math.
  • Understanding of the need for confidentiality

Desirable

  • Working knowledge of medical terminology
  • Local knowledge of the healthcare system

Skills & behaviours

Essential

  • Professional attitude to work
  • Polite and helpful customer service skills
  • Caring and understanding
  • Common sense and initiative
  • Ability to prioritise and organise workload
  • Ability to manage own time/workload and that of others Ability to prioritise work and work to strict deadlines

Desirable

  • Ability to adapt to change of circumstances

Experience

Essential

  • Experience of the whole Microsoft office package and its uses
  • Experience of delivering accurate high-quality work
  • Being a part of a team that work to deliver highest level of documentation that can be provided to patients and professionals
  • Previous substantive Administration/ Secretarial experience

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Assistant Business Manager

Audrey Rowe

audreyrowe@nhs.net

Details

Date posted

07 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9298-AMS-340

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Supporting documents

Privacy notice

Leeds Teaching Hospitals's privacy notice (opens in a new tab)