Leeds Teaching Hospitals

Medical Secretary (XN03)

Information:

This job is now closed

Job summary

An exciting opportunity has arisen for a Departmental Secretary to the Rheumatology team within the Chapel Allerton Hospital CSU. This would be an ideal opportunity for someone looking to expand their experience and knowledge. The successful candidate will provide comprehensive secretarial/administrative support to the Rheumatology department, based at Chapel Allerton Hospital. Full training for the role will be provided.

Main duties of the job

The role will involve general secretarial duties which include the typing of correspondence, clinic letters, discharge summaries, dealing with telephone enquiries and supporting the various referral to treatment targets. The successful candidate would also be expected to make appointments for patients.

About us

The Rheumatology department is one of the larger services based out of Chapel Allerton Hospital. We have a dedicated group of doctors and nurses that are supported by a friendly, helpful secretarial team. Teamwork within the department is considered essential as the medical and administrative teams need to work together in order to deliver the best service that we can do for our patients, many of whom will have been coming to the department for many years.

The department aims to offer a flexible and supportive work environment while looking for opportunities to improve the service for our staff and our patients.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Details

Date posted

12 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9298-24-0031

Job locations

Chapel Allerton Hospital

Chapeltown Road

Leeds

LS7 4SA


Job description

Job responsibilities

Band 3 - Medical Secretary Job Description

J O B D E S C R I P T I O N

1. JOB DETAILS

Job Title: Medical Secretary - General

Ref No:

Grade: 3

Hours/Length of Post: 37.5

Unit/Department: Rheumatology

Location: Chapel Allerton Hospital

Reports to: Senior Medical Secretary

Accountable to: Patient Services Coordinator / Business Manager

2. JOB PURPOSE

The post holder will provide a comprehensive secretarial service to the medical team. They will support processes to sustain the departments practice through administrative protocols, processes and procedures in line with service needs. They must be able to communicate sensitively and effectively with a wide range of people including patients, medical staff and colleagues. The secretary may be required to cover for colleagues during absence and work flexible hours when necessary.

3. JOB DIMENSIONS

The post holder will work as part of a secretarial team, responsible for the typing, issuing and filing of diagnostic reports, supporting the core service work of the department. The post holder will support the Clinical Team in the provision of an efficient and effective office service. To ensure that processes/procedures comply with legislative requirements covering Health & Safety, Data Protection and confidentiality.

Job description

Job responsibilities

Band 3 - Medical Secretary Job Description

J O B D E S C R I P T I O N

1. JOB DETAILS

Job Title: Medical Secretary - General

Ref No:

Grade: 3

Hours/Length of Post: 37.5

Unit/Department: Rheumatology

Location: Chapel Allerton Hospital

Reports to: Senior Medical Secretary

Accountable to: Patient Services Coordinator / Business Manager

2. JOB PURPOSE

The post holder will provide a comprehensive secretarial service to the medical team. They will support processes to sustain the departments practice through administrative protocols, processes and procedures in line with service needs. They must be able to communicate sensitively and effectively with a wide range of people including patients, medical staff and colleagues. The secretary may be required to cover for colleagues during absence and work flexible hours when necessary.

3. JOB DIMENSIONS

The post holder will work as part of a secretarial team, responsible for the typing, issuing and filing of diagnostic reports, supporting the core service work of the department. The post holder will support the Clinical Team in the provision of an efficient and effective office service. To ensure that processes/procedures comply with legislative requirements covering Health & Safety, Data Protection and confidentiality.

Person Specification

Qualifications

Essential

  • Typing / word processing experience
  • Proffcient audio/copy typist
  • GCSE (or equivalent) English language grade C or above

Desirable

  • Shorthand
  • Knowledge of medical terminology
  • Qualified to RSAII typing/word processing or equivalent

Experience

Essential

  • Secretarial and administrative experience
  • Customer focussed/customer service skills

Desirable

  • PatientCentre/PAS
  • NHS/Trust protocols/policies and procedures

Skills & behaviours

Essential

  • Professional attitude to work
  • Polite and helpful customer service skills

Desirable

  • Common sense and initiative
  • Caring and understanding

Additional Requirements

Essential

  • Ability to manage time and workload
Person Specification

Qualifications

Essential

  • Typing / word processing experience
  • Proffcient audio/copy typist
  • GCSE (or equivalent) English language grade C or above

Desirable

  • Shorthand
  • Knowledge of medical terminology
  • Qualified to RSAII typing/word processing or equivalent

Experience

Essential

  • Secretarial and administrative experience
  • Customer focussed/customer service skills

Desirable

  • PatientCentre/PAS
  • NHS/Trust protocols/policies and procedures

Skills & behaviours

Essential

  • Professional attitude to work
  • Polite and helpful customer service skills

Desirable

  • Common sense and initiative
  • Caring and understanding

Additional Requirements

Essential

  • Ability to manage time and workload

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

Chapel Allerton Hospital

Chapeltown Road

Leeds

LS7 4SA


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Leeds Teaching Hospitals

Address

Chapel Allerton Hospital

Chapeltown Road

Leeds

LS7 4SA


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Assistant PSC

Nathan Phillips-Savva

nathan.phillip-savva@nhs.net

Details

Date posted

12 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9298-24-0031

Job locations

Chapel Allerton Hospital

Chapeltown Road

Leeds

LS7 4SA


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