Waiting List Co-Ordinator

Gateshead Health NHS Foundation Trust

Information:

This job is now closed

Job summary

An opportunity has arisen for 1 full-time and 1 part-time Waiting List Co-Ordinator to join our established team at Gateshead maintaining the elective waiting lists across all specialities.

The successful candidate will need excellent organisational/communication skills including an outstanding telephone manner as well as excellent keyboard skills, be competent in microsoft packages/be able to demonstrate an understanding of confidentiality. Medical terminology would be advantageous.

Ideal candidates will have previous NHS experience in a secretarial/admin role and be able to demonstrate a good understanding of how to manage any challenge this role can bring.

The post holder will manage and prioritise their own workload on a daily basis and use their initiative and discretion to manage competing priorities. The ability to work well under pressure is essential.

It is anticipated that the successful candidate for the full-time post will work Monday to Friday 9am-5pm and the part-time post 9am-5pm Wednesday, Thursday & Friday, although you will need to be flexible to the needs of the service and be committed to high quality patient care. You will be based at the QEH site - although may be required to occasionally work from home. There is a possibility that the part-time post may become full-time in the future.

Main duties of the job

  • Proactively manage patients referred for elective surgery, both urgent/cancer and non-urgent, adding to waiting lists/ensuring VBC compliance and calculating pathway dates in line with local and national targets.
  • Schedule surgery and any other related appointments across all surgical specialties, monitor progress, identify potential breaches & liaise with clinician/other parties to resolve, plan and manage effective utilisation of theatre lists.
  • Main point of contact for patient and third parties (eg other clinicians, GP, police, social care, legal) to resolve queries, respond to requests for information or notify third party of information as required by clinicians.
  • Provide information to assist performance reporting and resolution of queries or complaints (e.g. DATIX) as required
  • Collating performance information as required by clinicians or service management.

This job will close early if large amounts of applications are received

About us

Based in the North East of England, Gateshead Health NHS Foundation Trust provide a range of hospital and community health services from a range of sites/facilities including the Queen Elizabeth Hospital, Blaydon Urgent Care Centre and Bensham Hospital. The Trust also supports services across a wider geographical area such as our screening services and our tertiary specialist services, such as Gynae Oncology.Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved high levels of care for patients.As a group we employ around 4,200 staff and currently provide 600 hospital beds across Gateshead. Our primary focus is on providing excellent general health services to our local community complemented by key specialist areas including Gynaecology, maternity, palliative care and old age psychiatry.

Working alongside an existing team of six other team members within the Waiting List Team within the Surgical Business Unit at the Queen Elizabeth Hospital

Date posted

02 October 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

297-6638897

Job locations

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX


Job description

Job responsibilities

  • Proactively manage patients referred for elective surgery, both urgent/cancer and non-urgent, adding to waiting lists/ensuring VBC compliance and calculating pathway dates in line with local and national targets
  • Schedule surgery and any other related appointments across all surgical specialties, monitor progress, identify potential breaches & liaise with clinician/other parties to resolve, plan and manage effective utilisation of theatre lists
  • Main point of contact for patient and third parties (eg other clinicians, GP, police, social care, legal) to resolve queries, respond to requests for information or notify third party of information as required by clinicians
  • Provide information to assist performance reporting and resolution of queries or complaints (e.g. Inphase) as required
  • Collating performance information as required by clinicians or service management

Job description

Job responsibilities

  • Proactively manage patients referred for elective surgery, both urgent/cancer and non-urgent, adding to waiting lists/ensuring VBC compliance and calculating pathway dates in line with local and national targets
  • Schedule surgery and any other related appointments across all surgical specialties, monitor progress, identify potential breaches & liaise with clinician/other parties to resolve, plan and manage effective utilisation of theatre lists
  • Main point of contact for patient and third parties (eg other clinicians, GP, police, social care, legal) to resolve queries, respond to requests for information or notify third party of information as required by clinicians
  • Provide information to assist performance reporting and resolution of queries or complaints (e.g. Inphase) as required
  • Collating performance information as required by clinicians or service management

Person Specification

Qualifications

Essential

  • NVQ 2 Certificate in Business Administration or equivalent work related experience

Experience

Essential

  • Experience of working in NHS or healthcare environment within a secretarial or office environment
  • Working knowledge of Microsoft Office packages
  • Clear effective written and verbal communication skills
  • Ability to demonstrate good organisational planning skills
  • Ability to work autonomously and also as part of a team
  • Flexibility

Desirable

  • Knowledge of waiting list timeframes/RTT pathways
  • Familiarity with medical terminology
Person Specification

Qualifications

Essential

  • NVQ 2 Certificate in Business Administration or equivalent work related experience

Experience

Essential

  • Experience of working in NHS or healthcare environment within a secretarial or office environment
  • Working knowledge of Microsoft Office packages
  • Clear effective written and verbal communication skills
  • Ability to demonstrate good organisational planning skills
  • Ability to work autonomously and also as part of a team
  • Flexibility

Desirable

  • Knowledge of waiting list timeframes/RTT pathways
  • Familiarity with medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Gateshead Health NHS Foundation Trust

Address

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX


Employer's website

https://www.qegateshead.nhs.uk (Opens in a new tab)

Employer details

Employer name

Gateshead Health NHS Foundation Trust

Address

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX


Employer's website

https://www.qegateshead.nhs.uk (Opens in a new tab)

For questions about the job, contact:

Admin Manager

Paula Bell

paula.bell2@nhs.net

01914453003

Date posted

02 October 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

297-6638897

Job locations

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX


Supporting documents

Privacy notice

Gateshead Health NHS Foundation Trust's privacy notice (opens in a new tab)