Administrative Assistant

Gateshead Health NHS Foundation Trust

Information:

This job is now closed

Job summary

The post holder will provide a wide range of administrative duties to support the Dietary and Nutritional Department.

To develop close working relationships with all staff in all areas of the Trust

To assist with the administration duties in the dietetic department.

To assist in the booking of appointment's in Careflow for all patients with the national guideline for 18 weeks.

To maintain a high level of communication and organizational skills with all the physiotherapy and admin staff.

To assist in the day to day running of the department.

(Please note the Trust is not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. You are requested to consider this when making your application. Please visit Gov.UK for further information.)

Main duties of the job

Range of work procedures requiring job training.

Significant administrative experience

Excellent word processing/keyboard skills/computer literacy

Experience of maintaining a comprehensive filing system and maintaining/preparing accurate documentation records.

Communicate effectively both over the telephone and face to face

Excellent written skills

Ability to work efficiently and effectively using own initiative.

Ability to work effectively without direct supervision.

Good organizational/time management skills

About us

Based in the North East of England we provide a range of hospital and community health services from our leading facilities, including the Queen Elizabeth Hospital, Blaydon urgent care centre and Bensham Hospital, all within Gateshead.

Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients.

We now employ around 4,800 staff and currently provide 444 hospital beds across the Gateshead region.

Our values should be the 'golden thread' which runs through everything we do - they are the core of who we are. Our five values can easily be remembered by the simple acronymICORE; Innovation, Care, Openness, Respect, Engagement.

We have a number of staff networks including the Global Ethnic Majority (GEM) network, D-Ability network, LGBTQ+ Network and the Women's Network, to challenge us and help us to constantly improve. Our Armed Forces network is one of our emerging networks.

The health and wellbeing of our staff is one of our highest priorities, and we offer a range of support and initiatives as part of our 'Balance' programme balancegateshead.com to cater for our diverse workforce, so that your individual needs can be supported, allowing you a happy and healthy working experience with us.

Date posted

05 July 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year 0

Contract

Permanent

Working pattern

Part-time

Reference number

297-6288146

Job locations

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX


Job description

Job responsibilities

The post holder will provide a wide range of administrative duties to support the Dietary and Nutritional Department.

To develop close working relationships with all staff in all areas of the Trust

To assist with the administration duties in the dietetic department.

To assist in the booking of appointment's in Careflow for all patients with the national guideline for 18 weeks.

To maintain a high level of communication and organizational skills with all the physiotherapy and admin staff.

To assist in the day to day running of the department.

Job description

Job responsibilities

The post holder will provide a wide range of administrative duties to support the Dietary and Nutritional Department.

To develop close working relationships with all staff in all areas of the Trust

To assist with the administration duties in the dietetic department.

To assist in the booking of appointment's in Careflow for all patients with the national guideline for 18 weeks.

To maintain a high level of communication and organizational skills with all the physiotherapy and admin staff.

To assist in the day to day running of the department.

Person Specification

Essential

Essential

  • Significant Administrative Experience
  • Excellent communication skills, verbal & written
  • Experience of appointment systems

Desirable

  • Careflow
  • Previous NHS Reception Experince

Essential

Essential

  • Good Level of education 3 GCSE grade A-C or equivalent NVQ 2 Business Admin

Essential

Essential

  • Excellent Knowledge of all Microsoft Software
Person Specification

Essential

Essential

  • Significant Administrative Experience
  • Excellent communication skills, verbal & written
  • Experience of appointment systems

Desirable

  • Careflow
  • Previous NHS Reception Experince

Essential

Essential

  • Good Level of education 3 GCSE grade A-C or equivalent NVQ 2 Business Admin

Essential

Essential

  • Excellent Knowledge of all Microsoft Software

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Gateshead Health NHS Foundation Trust

Address

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX


Employer's website

https://www.qegateshead.nhs.uk (Opens in a new tab)

Employer details

Employer name

Gateshead Health NHS Foundation Trust

Address

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX


Employer's website

https://www.qegateshead.nhs.uk (Opens in a new tab)

For questions about the job, contact:

Admin Manager

Sharon Makepeace

sharon.makepeace@nhs.net

01914452743

Date posted

05 July 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year 0

Contract

Permanent

Working pattern

Part-time

Reference number

297-6288146

Job locations

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX


Supporting documents

Privacy notice

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