Job summary
We are looking to recruit a highly motivated and skilled secretary to join our admin team, working across our Breast Services.
The role will support both the care of patients under specific named breast surgeons and work collaboratively as part of the wider Breast Service Admin Team, who collectively support many aspects of the Breast Service here at GHNFT.
Previous applicants need not apply
Main duties of the job
The post holder will be expected to manage and prioritise their own work on a daily basis and to use their initiative and discretion to manage the competing priorities. They will however work under the supervision of the Admin Team Lead, as well as working closely with other admin team members who will provide advice and support. The successful candidate will frequently be expected to interact with a wide number of staff from across different services including surgeons, breast care nurse specialists, service managers and breast screening colleagues as well as members of the trust cancer tracking team and theatre team.
The ability to work as part of a team is a key aspect of the role. Ideal candidates will have previous relevant NHS experience in a secretarial or admin role. They will be able to demonstrate at interview a good understanding of how to manage the challenges that this role can bring demonstrating excellent communication and interpersonal skills. Good word processing/typing skills, and knowledge of medical terminology are essential as is a good working knowledge of Windows and Microsoft Word and will have at least one year's typing experiencing with a good typing speed.
About us
Based in the North East of England we provide a range of hospital and community health services from our leading facilities, including the Queen Elizabeth Hospital, Blaydon urgent care centre and Bensham Hospital, all within Gateshead.
Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients.
We now employ around 4,800 staff and currently provide 444 hospital beds across the Gateshead region.
Our values should be the 'golden thread' which runs through everything we do - they are the core of who we are. Our five values can easily be remembered by the simple acronymICORE; Innovation, Care, Openness, Respect, Engagement.
We have a number of staff networks including the BAME network, D-Ability network, LGBTQ+ Network and the Women's Network, to challenge us and help us to constantly improve. Our armed forces network is one of our emerging networks.
The health and wellbeing of our staff is one of our highest priorities, and we offer a range of support and initiatives as part of our 'Balance' programme balancegateshead.com to cater for our diverse workforce, so that your individual needs can be supported, allowing you a happy and healthy working experience with us.
Job description
Job responsibilities
- Provide a high quality clinical typing service as delegated by the Senior Medical Secretary, including; clinic instructions/outcomes, update routine information in procedural documents etc.
- Action tasks arising from typing; including updating systems, outcome codes, internal re-referral, ITP & image transfer.
- Provide information to assist performance reporting and resolution of queries or complaints (e.g. DATIX) as required.
- To contribute as delegated by the Senior Medical Secretary to ensure the effective and efficient delivery of the clinical administration function.
- Providing cover and assistance to the wider team where necessary as deemed by the Admin Manager.
Job description
Job responsibilities
- Provide a high quality clinical typing service as delegated by the Senior Medical Secretary, including; clinic instructions/outcomes, update routine information in procedural documents etc.
- Action tasks arising from typing; including updating systems, outcome codes, internal re-referral, ITP & image transfer.
- Provide information to assist performance reporting and resolution of queries or complaints (e.g. DATIX) as required.
- To contribute as delegated by the Senior Medical Secretary to ensure the effective and efficient delivery of the clinical administration function.
- Providing cover and assistance to the wider team where necessary as deemed by the Admin Manager.
Person Specification
essential
Essential
- NVQ 2 Certificate in Business Administration or equivalent experience
- RSA 2 in Typing or Word Processing or equivalent experience
- Minimum of 1 year's typing experience
- Experience of working in NHS or healthcare environment
- Experience of working in secretarial or office environment
- Experienced in using Microsoft Office packages
Desirable
- Knowledge of administrative systems and procedures
- Ability to demonstrate good organisational planning skills
Experience
Essential
- Experience of working in NHS or healthcare environment
- Experience of working in secretarial or office environment
Person Specification
essential
Essential
- NVQ 2 Certificate in Business Administration or equivalent experience
- RSA 2 in Typing or Word Processing or equivalent experience
- Minimum of 1 year's typing experience
- Experience of working in NHS or healthcare environment
- Experience of working in secretarial or office environment
- Experienced in using Microsoft Office packages
Desirable
- Knowledge of administrative systems and procedures
- Ability to demonstrate good organisational planning skills
Experience
Essential
- Experience of working in NHS or healthcare environment
- Experience of working in secretarial or office environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
