Job summary
Logistics Officer
Salary: £22,887 p.a.
Hours: 37.5 hours
Contract: Permanent
Base location: Gateshead
We are looking to recruit a Logistics Co-ordinator to provide a responsive and effective managed equipment service (MES) within the existing theatres team to support internally but to also support a 3rd party offsite customer. Duties will include the replenishment of goods, ordering of stocks and decanting goods within the theatres department but then carrying out the same role at the off site customer.
You must be able to work effectively as part of a team under pressure and have a flexible attitude to your work to meet the service needs of the department.
Candidates must have excellent inter-personal skills and have the capacity to relate to a wide variety of customers and a full clean UK driving licence.
Main duties of the job
Ensures an effective and efficient e procurement service is provided to end users. Ensures all catalogues are processed correctly and usage trends are quickly spotted enabling achievement of cost savings. Influence end users and help to standardise and rationalise products and services. Assist senior staff to implement change to deliver for clients and continuously improve the service and enhance procurement expertise.
About us
QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.
We provide a range of non- clinical services to GHNT and other NHS organisations. Our services include: estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA). In addition we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.
Job description
Job responsibilities
Team Player
- Direct Supervisor or procurement & Logistics staff
- Recognise how own job tasks align with the vision/business and work plans.
- Develop a strong culture of teamwork share best practice and collaborate with all.
- Identify services that would increase the efficiency of those you support and take action.
- Participate in development and team building events to enable efficiencies.
- Mentor and train new staff and cross cover for your team members.
Promote closer working relationships between procurement and supply chain colleagues
Implement procurement processes
- Analyse spend reports.
- Take responsibility for the purchase of goods of low value
- Complete quotation exercises using the e tendering portal.
- Negotiate with suppliers in line with EU legislation and commercial and contact law/SFI.
- Develop and implement innovative ways to evaluate tenders and quotation returns to maximise commercial returns.
- Ensure that all orders are processed correctly, usage trends are analysed.
- Achieve cost savings through the use of procurement and sourcing solutions.
- Load, delete and maintain all electronic catalogues liaise with colleagues on this.
- Use monthly KPIs information to spot frequently ordered items which should be added to catalogues.
Ensure all orders are checked for accuracy/certified before dispatch.
Assist in sourcing suppliers
Make use of the national contracts available but where appropriate decide when a bespoke
- quotation exercise would offer better value.
- As part of the mini tender process research suppliers.
- Negotiate with suppliers and user departments to ensure optimum value for money and transparent decision making.
- Develop and enhance key supplier relationships and explore new business opportunities.
Deal with queries and unpaid invoices.
Advice and support clients
- Listen and engage about stock options, answer queries and resolve complaints for clients.
- Supervise the work of the team and ensure a courteous and quality service is delivered.
- Provide information for clients of any potential issues in the supply chain to ensure adequate stock of alternatives are available.
- Advise clients on the cost benefits of supply chain, lean principles.
Accurately place orders onto the catalogues.
Receipt and distribution of stock
- Report any issues with receipt and distribution.
- Use manual handling equipment to carry out routine lifting duties in line with H&S Trust policy.
- Understand and follow routine supply chain receipting procedures to ensure agreed levels of service are achieved.
- Take responsibility for cross checking the good received against the goods ordered documentation.
- Make sure goods are made available for delivery to wards and departments.
Ensure all receipt and distribution points and stock rooms are kept tidy and meet the H&S standards
- Advice clients and colleagues of the most cost effective supply routes.
- Follow the Trusts corporate governance rules and implement supply chain policies and procedures.
- Behave flexibly and rotate to achieve fast and efficient delivery for clients.
- Process routine information and update work colleagues/clients as needed.
- Ensure accurate data entry to ensure correct stock levels at all times and meet input deadlines within replenishment systems.
- Undertake any additional assignments allocated by senior staff.
- Use the stock inventory system to ensure optimum stock levels are maintained for each department.
Ensure accurate data entry to ensure correct stock levels at all times and meet input deadlines within supplier systems.
Rationalise and standardise products
- Ensure routine products are delivered on time and meet the agreed quota.
- Impact on the non-pay spend, pick up on variations in price, highlight trends and achieve product rationalisation and standardisation.
- Purchase goods and services through approved and agreed e Procurement systems and ensure contract compliance.
- Carry out supply chain reviews, analyse reports to achieve cost effective stock holding.
- Ensure stock review meetings are planned and completed every six months, document all changes to provide a clear audit trail.
- Deliver discrete procurement work on time and within budget.
Job description
Job responsibilities
Team Player
- Direct Supervisor or procurement & Logistics staff
- Recognise how own job tasks align with the vision/business and work plans.
- Develop a strong culture of teamwork share best practice and collaborate with all.
- Identify services that would increase the efficiency of those you support and take action.
- Participate in development and team building events to enable efficiencies.
- Mentor and train new staff and cross cover for your team members.
Promote closer working relationships between procurement and supply chain colleagues
Implement procurement processes
- Analyse spend reports.
- Take responsibility for the purchase of goods of low value
- Complete quotation exercises using the e tendering portal.
- Negotiate with suppliers in line with EU legislation and commercial and contact law/SFI.
- Develop and implement innovative ways to evaluate tenders and quotation returns to maximise commercial returns.
- Ensure that all orders are processed correctly, usage trends are analysed.
- Achieve cost savings through the use of procurement and sourcing solutions.
- Load, delete and maintain all electronic catalogues liaise with colleagues on this.
- Use monthly KPIs information to spot frequently ordered items which should be added to catalogues.
Ensure all orders are checked for accuracy/certified before dispatch.
Assist in sourcing suppliers
Make use of the national contracts available but where appropriate decide when a bespoke
- quotation exercise would offer better value.
- As part of the mini tender process research suppliers.
- Negotiate with suppliers and user departments to ensure optimum value for money and transparent decision making.
- Develop and enhance key supplier relationships and explore new business opportunities.
Deal with queries and unpaid invoices.
Advice and support clients
- Listen and engage about stock options, answer queries and resolve complaints for clients.
- Supervise the work of the team and ensure a courteous and quality service is delivered.
- Provide information for clients of any potential issues in the supply chain to ensure adequate stock of alternatives are available.
- Advise clients on the cost benefits of supply chain, lean principles.
Accurately place orders onto the catalogues.
Receipt and distribution of stock
- Report any issues with receipt and distribution.
- Use manual handling equipment to carry out routine lifting duties in line with H&S Trust policy.
- Understand and follow routine supply chain receipting procedures to ensure agreed levels of service are achieved.
- Take responsibility for cross checking the good received against the goods ordered documentation.
- Make sure goods are made available for delivery to wards and departments.
Ensure all receipt and distribution points and stock rooms are kept tidy and meet the H&S standards
- Advice clients and colleagues of the most cost effective supply routes.
- Follow the Trusts corporate governance rules and implement supply chain policies and procedures.
- Behave flexibly and rotate to achieve fast and efficient delivery for clients.
- Process routine information and update work colleagues/clients as needed.
- Ensure accurate data entry to ensure correct stock levels at all times and meet input deadlines within replenishment systems.
- Undertake any additional assignments allocated by senior staff.
- Use the stock inventory system to ensure optimum stock levels are maintained for each department.
Ensure accurate data entry to ensure correct stock levels at all times and meet input deadlines within supplier systems.
Rationalise and standardise products
- Ensure routine products are delivered on time and meet the agreed quota.
- Impact on the non-pay spend, pick up on variations in price, highlight trends and achieve product rationalisation and standardisation.
- Purchase goods and services through approved and agreed e Procurement systems and ensure contract compliance.
- Carry out supply chain reviews, analyse reports to achieve cost effective stock holding.
- Ensure stock review meetings are planned and completed every six months, document all changes to provide a clear audit trail.
- Deliver discrete procurement work on time and within budget.
Person Specification
Qualifications
Essential
- Good general standard of education including Mathematics and English Language.
- NVQ 3 in Supply Chain Management or Level 2 of CIPS (working towards).
Person Specification
Qualifications
Essential
- Good general standard of education including Mathematics and English Language.
- NVQ 3 in Supply Chain Management or Level 2 of CIPS (working towards).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
