Job summary
The post holder will work closely with the operative services management team to support operative services. The main duty is to manage theatre / clinic profile maintenance within EPR. Provide high level, data collection and KPI reporting on theatre activity to the trust. Coordinate, support and publish audits, report building, theatre utilization reports.
They will be responsible of administration of Theatre allocation via the 6-4-2 process and communicate any changes to the services and booking teams. Responsible on leading the administration of the scheduling meeting. Daily distribution of lists to all the theatre teams.
** This advert may close before the closing date if a high number of applicants received.**
Main duties of the job
- Responsible for ensuring departmental processes support the Trust's performance against local and national waiting times and booking targets
- Monitor the theatre scheduling inbox, to maintain the live theatre schedule throughout the week, liaising with theatres, anaesthetics and service managers as necessary.
- Maintain and update the Electronic Patient Record (EPR) system
- To assist with the orientation and induction of new members of staff using EPR and other internal electronic systems
- Work closely with theatres management to maintain a zero fallow lists position.
- As a member of the Operative Services team, you will actively participate in the development of action plans and audit
- Responsible for ensuring that Homerton EPR system clinic / theatre profiles are set up and closed as per the standard
- Lead on the project of standardising clinic / theatre profile and naming conventions in the trust
- Follow up actions due for the next 6-4-2 and scheduling meetings.
- Prepare the live theatre schedule, ready for scheduling meetings and 6-4-2
- Work closely with booked admissions team to ensure timely distribution of theatre lists
About us
Homerton Healthcare NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.
We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).
Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.
Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.
We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.
Homerton has a proud tradition of supporting and developing its staff, including its well-regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.
Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents, please view the attachment/s on this page.
The person specification below is not the full person specification but outlines the criteria against which your application form will be assessed.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents, please view the attachment/s on this page.
The person specification below is not the full person specification but outlines the criteria against which your application form will be assessed.
Person Specification
Education/Qualifications
Essential
- Educated to A' level or equivalent experience.-
- NVQ Level 4 in relevant qualification or equivalent experience
Desirable
Skills/Abilities
Essential
- High level of computer literacy with good command of Microsoft office programmes (Word, Excel, PowerPoint)
- Excellent and effective written and verbal communication skills
- Good administration and organisational skills
- Ability to prioritise own workload and use own initiative
- Excellent telephone manner
- Able to work as part of a team
- Able to work as a team member to the wider organisation and with staff member of all levels and clinical and non-clinical backgrounds
- Able to work as a team member to the wider organisation and with staff member of all levels and clinical and non-clinical backgrounds
Desirable
- Understanding of using EPR Cerner patient administration system
Experience
Essential
- General secretarial and/or administration experience
- Office/project management duties
Desirable
- Experience in dealing with medical staffing
Knowledge
Essential
- Understanding of confidentiality
- HR Rules
- Rota management
Desirable
- Familiar with training and non-training doctors grade
Other requirements
Essential
- Flexible approach to work
- Understanding and demonstration of the Trust Values
Person Specification
Education/Qualifications
Essential
- Educated to A' level or equivalent experience.-
- NVQ Level 4 in relevant qualification or equivalent experience
Desirable
Skills/Abilities
Essential
- High level of computer literacy with good command of Microsoft office programmes (Word, Excel, PowerPoint)
- Excellent and effective written and verbal communication skills
- Good administration and organisational skills
- Ability to prioritise own workload and use own initiative
- Excellent telephone manner
- Able to work as part of a team
- Able to work as a team member to the wider organisation and with staff member of all levels and clinical and non-clinical backgrounds
- Able to work as a team member to the wider organisation and with staff member of all levels and clinical and non-clinical backgrounds
Desirable
- Understanding of using EPR Cerner patient administration system
Experience
Essential
- General secretarial and/or administration experience
- Office/project management duties
Desirable
- Experience in dealing with medical staffing
Knowledge
Essential
- Understanding of confidentiality
- HR Rules
- Rota management
Desirable
- Familiar with training and non-training doctors grade
Other requirements
Essential
- Flexible approach to work
- Understanding and demonstration of the Trust Values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
