Job summary
A new exciting opportunity has arisen in Maternity at Homerton Healthcare to join the Public Health Team as the Maternity Public Health Administrator.
The appointed candidate will ensure the delivery of an efficient and effective administration service to the Public Health Programme within Maternity services.
Main duties of the job
- Provide administrative support to all staff within the Maternity Public Health team.
- Collate and present data relating to immunisations administered to pregnant women.
- Ensure timely submission of data to relevant agencies.
- Responsible for the collation of statistical information as required including quarterly audits and KPI reports.
- Provide administrative support for clinical audits undertaken by the Maternity Public Health Team ensuring that audit data is collected, recorded accurately and available for review on a regular basis.
- Maintain oversight of the BCG referrals, sending out regularly as required so that external services can plan their workload.
- Order and apply a systematic and organised approach to the workload and prioritise in order to achieve deadlines.
- Communicate effectively at all levels including internal and external agencies.
- Ensure that telephones are answered within the agreed time and messages are taken accurately and conveyed in a timely manner to the appropriate individual.
- To handle politely and effectively telephone and written enquires from clients, GPs and other hospitals.
About us
Homerton Healthcare NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.
We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).
Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.
Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.
We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.
Homerton has a proud tradition of supporting and developing its staff, including its well regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.
Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s on this page
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s on this page
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person Specification
Education / Qualifications
Essential
- Good general education at least up to GCSE or equivalent as a minimum
- NVQ level 3/4 administration or equivalent
Desirable
- Evidence of further / higher education
Skills/ Abilities
Essential
- Effective IT skills including Microsoft office
- Ability to organize meetings including provision of an agenda, take accurate and comprehensive minutes, type and distribute minutes and provide appropriate documentation for action/review
- Good organisational skills
- Ability to work under pressure and meet deadlines
- Good interpersonal skills
- Good telephone manner
- Effective written and verbal communication
- Ability to collate and arrange data into appropriate reporting formats
Desirable
- Online ordering- e.g. Oracle
Experience
Essential
- Administrative experience
Desirable
- Experience working in NHS setting
- Experience using patient record systems
Knowledge
Essential
- Awareness of maternity public health agenda
Other Requirements
Essential
- Commitment and adherence to the Equality Act
- Understanding of the Trust values
Person Specification
Education / Qualifications
Essential
- Good general education at least up to GCSE or equivalent as a minimum
- NVQ level 3/4 administration or equivalent
Desirable
- Evidence of further / higher education
Skills/ Abilities
Essential
- Effective IT skills including Microsoft office
- Ability to organize meetings including provision of an agenda, take accurate and comprehensive minutes, type and distribute minutes and provide appropriate documentation for action/review
- Good organisational skills
- Ability to work under pressure and meet deadlines
- Good interpersonal skills
- Good telephone manner
- Effective written and verbal communication
- Ability to collate and arrange data into appropriate reporting formats
Desirable
- Online ordering- e.g. Oracle
Experience
Essential
- Administrative experience
Desirable
- Experience working in NHS setting
- Experience using patient record systems
Knowledge
Essential
- Awareness of maternity public health agenda
Other Requirements
Essential
- Commitment and adherence to the Equality Act
- Understanding of the Trust values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
