Job summary
A new exciting opportunity has arisen in Maternity at Homerton Healthcare to join the Education Team as the Maternity Education Administrator.
The appointed candidate will provide secretarial/administrative support to the Education Team as well as ensuring proficient and professional running of all learning and teaching sessions via the PDM and CPFThe post holder will help maintain PDM and CPF databases and spreadsheets and continue to deliver an efficient service to meet the demands of this busy department.
They will assist with mobilisation of kit to the clinical areas to support learning through clinical simulation and undertake the student rota in conjunction with the CPF.
Main duties of the job
To be able to work in a flexible manner with the Maternity Education Team
To be able to work as part of a team but also independently and be responsive to change.
Provide materials required for learning activities, including programs, handouts, visual aids, registers and certificates for training courses as necessary.
Assist Maternity Education Team with administrative support.
To prioritize own workload in the absence of any team member and plan ahead regarding future recruitment/ training sessions to ensure deadlines are met.
Preparing the training room as appropriate including moving the chairs and tables where necessary.
Coordinate the organization of any education sessions including booking rooms and notifying students or midwives.
To open mail/e-mail communication and action as appropriate.
To be prompt, efficient and courteous in dealing with student telephone enquiries and to deal with them accordingly.
To be responsible for data input re: students, midwives and Maternity Support worker attendance on training sessions, safekeeping of registers, placement evaluation forms and teaching content information. Collation of all education evaluation forms for audit purposes.
To assist in creating and advertising promotional materials for training sessions including posters, emails and flyers.
To assist the Education team with Recruitment workload.
About us
Homerton Healthcare NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.
We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).
Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.
Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.
We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.
Homerton has a proud tradition of supporting and developing its staff, including its well regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.
Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s on this page
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s on this page
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person Specification
Education / Qualifications
Essential
- NVQ level 3 or above
- Good general education
Skills/ Abilities
Essential
- Competent in Microsoft Word
- Competent in EXCEL & Powerpoint
- Competent in Microsoft Word
- Organisational skills
- Ability to prioritise
- Good spoken and written English
- Excellent communication and social skills
- Ability to work as part of a team
- Ability to work independently
- Responsive to change
- Meet deadlines
- Ability to work under pressure
- Good IT/AV skills
Desirable
- Previous experiences of working with clinical simulation equipment
Experience
Essential
- E experience working within a busy administrative position
- Sound reception and secretarial experience
- Experience of using a database
Desirable
- Previous experience of working in an NHS clinical education setting
Knowledge
Essential
- Knowledge/understanding of confidentiality issues
- Knowledge and awareness of Health care issues
- Knowledge and awareness of Data protection/confidentiality
- Knowledge and awareness of Data-basing
- Knowledge and awareness of Health and safety confidentiality
Trust Values, Equal Opportunities & Other Requirements
Essential
- Understanding and demonstration of the Trust Values
- Commitment and adherence to equality, diversity and inclusion
- Effective communication skills to liaise with students and colleagues
- Ability to work within a team across disciplines
Person Specification
Education / Qualifications
Essential
- NVQ level 3 or above
- Good general education
Skills/ Abilities
Essential
- Competent in Microsoft Word
- Competent in EXCEL & Powerpoint
- Competent in Microsoft Word
- Organisational skills
- Ability to prioritise
- Good spoken and written English
- Excellent communication and social skills
- Ability to work as part of a team
- Ability to work independently
- Responsive to change
- Meet deadlines
- Ability to work under pressure
- Good IT/AV skills
Desirable
- Previous experiences of working with clinical simulation equipment
Experience
Essential
- E experience working within a busy administrative position
- Sound reception and secretarial experience
- Experience of using a database
Desirable
- Previous experience of working in an NHS clinical education setting
Knowledge
Essential
- Knowledge/understanding of confidentiality issues
- Knowledge and awareness of Health care issues
- Knowledge and awareness of Data protection/confidentiality
- Knowledge and awareness of Data-basing
- Knowledge and awareness of Health and safety confidentiality
Trust Values, Equal Opportunities & Other Requirements
Essential
- Understanding and demonstration of the Trust Values
- Commitment and adherence to equality, diversity and inclusion
- Effective communication skills to liaise with students and colleagues
- Ability to work within a team across disciplines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
