Job summary
Our people hub team provides helpdesk and administrative support for resourcing and first line support for people queries.
The people hub coordinator will provide an efficient and effective administration support for our people division, including ensuring our people compliance is in line with the NHS Employers Standards, employment law and Trust policies and procedures.
** This role will be through our bank provider NHS Professionals **
Main duties of the job
You will be supporting the People Hub Advisors in using the Trac recruitment system and other appropriate systems to ensure completion of all candidate recruitment checks in line with Employers standards, employment law and Trust policies and procedures
Experience of working in a fast-paced, busy administration role including letter writing, filing, scanning and photocopying as well as experience in delivering a high standard of customer service including dealing with people over the phone, face to face and via email is essential.
Please clearly demonstrate within your supporting statement your HR/recruitment knowledge and experience to evidence how you meet the person specification for this role.
About us
The Princess Alexandra Hospital NHS Trust (PAHT) provides a full range of general acute, outpatient and diagnostic services at The Princess Alexandra Hospital in Harlow, the Herts and Essex Hospital in Bishop's Stortford, and St Margaret's Hospital in Epping. We employ over 3,700 staff and serve a local population of around 350,000 people living in west Essex and east Hertfordshire. We have a very exciting future, over the next five years we are on a digital transformation journey leading us to our brand-new hospital.
You'll be being part of the team supporting our organisation in a diverse and challenging role; ensuring we are attracting and recruiting talent to our organisation.
Our people demonstrate energy and commitment towards improving the care and experiences provided to our patients and the drive to be an 'outstanding' organisation. It's never been a better time to join us.
Job description
Job responsibilities
- Use relevant systems including; Trac, NHS Jobs, Electronic Staff Record (ESR), UK Visas and Immigration Sponsorship Management System, ensuring these are kept up to date.
- Undertake pre-employment check appointments (face to face or virtual)
- Keep recruiting managers and candidates regularly updated on progress both verbally and via the Trac recruitment system, ensuring trac messages and respond in a timely manner
- Escalate issues to the relevant recruitment advisor or recruitment team leader where there are issues relating to any pre-employment checks that could affect the candidates offer of employment
- Ensure all relevant paperwork/documents is in the appropriate candidate files according to protocols
Job description
Job responsibilities
- Use relevant systems including; Trac, NHS Jobs, Electronic Staff Record (ESR), UK Visas and Immigration Sponsorship Management System, ensuring these are kept up to date.
- Undertake pre-employment check appointments (face to face or virtual)
- Keep recruiting managers and candidates regularly updated on progress both verbally and via the Trac recruitment system, ensuring trac messages and respond in a timely manner
- Escalate issues to the relevant recruitment advisor or recruitment team leader where there are issues relating to any pre-employment checks that could affect the candidates offer of employment
- Ensure all relevant paperwork/documents is in the appropriate candidate files according to protocols
Person Specification
Qualifications
Essential
- NVQ Level 3/GCSE in relevant subject or significant equivalent skills and proven experience.
Desirable
- Certificate in Personnel Practice of similar qualification
Knowledge & Experience
Essential
- Recent experience providing excellent customer service.
Desirable
- Experience in a high volume recruitment service
Skills
Essential
- Good working knowledge of Excel, Word and Internet explorer and databases
Desirable
- Understanding and use of NHS Jobs, ESR and Trac recruitment system
Person Specification
Qualifications
Essential
- NVQ Level 3/GCSE in relevant subject or significant equivalent skills and proven experience.
Desirable
- Certificate in Personnel Practice of similar qualification
Knowledge & Experience
Essential
- Recent experience providing excellent customer service.
Desirable
- Experience in a high volume recruitment service
Skills
Essential
- Good working knowledge of Excel, Word and Internet explorer and databases
Desirable
- Understanding and use of NHS Jobs, ESR and Trac recruitment system
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
