Job summary
This role is to support the Guardian of Safe Working Hours who is an extremely busy clinician with coordinating the monthly Resident Doctors Forum, acting as secretary i.e. taking minutes, etc. covering for a staff member who has gone on a secondment.
Ensuring all junior doctors and Educational Supervisors are set up on the Allocate system for exception reporting in a timely manner. Providing all the necessary admin support to the GSWH as and when required.
We are looking for someone who is highly motivated, committed, enthusiastic and able to learn new skills in a fast-paced environment and in a short timeframe.
Attention to detail and a high level of accuracy in your work is key as well as good organisational skills and the ability to prioritise your workload to meet various deadlines.
You will have excellent skills in using Microsoft Office e.g. word, excel and outlook. Proven minute taking and report writing skills are essential.
Main duties of the job
- The post holder will work within the Medical HR Team with primary aim of providingadministrative support to the Guardian of Safe Working Hours, under the supervision ofthe Medical HR Manager/Head of Medical HR.
- The post holder will act as the first point ofcontact to provide support and advice to Resident Doctors in training and ClinicalSupervisors in the Trust on the exception reporting process.
- They will lead on the production of data from the exception reporting system, prepare drafts of GSWH quarterly board reports and annual reports based on this data and have oversight and coordinate the more senior HR support of work schedule reviews being undertaken across the Trust.
About us
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.
Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview. .
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.For both overviews please view the Job Description attachment with the job advert.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.For both overviews please view the Job Description attachment with the job advert.
Person Specification
EDUCATION
Essential
- Educated to degree level or equivalent experience
SKILLS/ABILITIES
Essential
- Proven minute taking and report writing skills
- Excellent IT skills and a good working knowledge of MS Office packages
- Good administrative and organisational skills
- Attention to detail
- Able to use own initiative to resolve problems.
- Ability to manage time effectively prioritising workload and within specific deadlines under pressure
- Ability to work unsupervised
- Able to develop effective working relationships with operational managers
Desirable
- Experience in using Allocate, Optima, ESR
EXPERIENCE
Essential
- Experience in a Secretarial or PA position
- Minute taking experience
- Experience of producing written reports
- Experience of drafting standard template letters
- Experience of using excel and powerpoint to present information and provide reports
Person Specification
EDUCATION
Essential
- Educated to degree level or equivalent experience
SKILLS/ABILITIES
Essential
- Proven minute taking and report writing skills
- Excellent IT skills and a good working knowledge of MS Office packages
- Good administrative and organisational skills
- Attention to detail
- Able to use own initiative to resolve problems.
- Ability to manage time effectively prioritising workload and within specific deadlines under pressure
- Ability to work unsupervised
- Able to develop effective working relationships with operational managers
Desirable
- Experience in using Allocate, Optima, ESR
EXPERIENCE
Essential
- Experience in a Secretarial or PA position
- Minute taking experience
- Experience of producing written reports
- Experience of drafting standard template letters
- Experience of using excel and powerpoint to present information and provide reports
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
