Job summary
Are you looking to start your administrative career within a leading Trust in the heart of London? Whether you are looking to take the next step within your career or you're just looking for a change, we want to hear from you!
You will be providing high-quality secretarial and administrative support to the Senior Management and Medical Teams within the Imaging department. Some of your key responsibilities will include managing office operations, maintaining records, coordinating meetings, and drafting correspondence.
You will be handling incoming communications, managing diaries, and organising events such as consultant meetings. The position also involves finance and resource management, including processing invoices, managing budgets, and coordinating travel arrangements when required. Additionally, the role supports HR functions by coordinating recruitment, tracking staff absences, and maintaining payroll records.
Strong communication skills, attention to detail, and the ability to manage multiple tasks are essential. The role also includes line management duties, ensuring the efficient operation of a team of PAs, and assisting with policy development, compliance, and incident management.
Main duties of the job
As PA / Team Leader, substantial initiative will need to be exercised in providing support to the Senior Managers and Radiology Consultants especially when dealing with other senior managers, medical staff and representatives from outside organisations. The post holder will also be expected to act as a resource for the Medical and Senior Management Team.
The Post Holder will establish and co-ordinate activities within the Imaging Directorate, liaising with companies, senior management, patients, clinicians to ensure the smooth running of the Directorate and ensuring that all duties are performed efficiently and within an agreed and defined timescale.
About us
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.
Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview. .
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the Job Description attachment with the job advert.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the Job Description attachment with the job advert.
Person Specification
Education/Qualifications
Essential
- Degree level or equivalent qualification.
- Team Leader / Team Manager experience and/or Team Leading qualification or equivalent
- 'O' Levels/GCSE in English/Maths
Experience
Essential
- Previous NHS experience required
- Previous experience of holding senior administrator or senior PA post
- Experience of leading departmental or directorate level projects (with minimal supervision)
- Knowledge of medical terminology
Desirable
- Working as part of a small team.
- Knowledge or experience in the NHS
Skills/Knowledge/Abilities
Essential
- Typing speed of 50 words per minute
- Secretarial and organisational skills
- Able to assimilate quickly and exercise initiative
- Ability to cope with fluctuating volume of work
Desirable
- Experience with spreadsheet and database software
Person Specification
Education/Qualifications
Essential
- Degree level or equivalent qualification.
- Team Leader / Team Manager experience and/or Team Leading qualification or equivalent
- 'O' Levels/GCSE in English/Maths
Experience
Essential
- Previous NHS experience required
- Previous experience of holding senior administrator or senior PA post
- Experience of leading departmental or directorate level projects (with minimal supervision)
- Knowledge of medical terminology
Desirable
- Working as part of a small team.
- Knowledge or experience in the NHS
Skills/Knowledge/Abilities
Essential
- Typing speed of 50 words per minute
- Secretarial and organisational skills
- Able to assimilate quickly and exercise initiative
- Ability to cope with fluctuating volume of work
Desirable
- Experience with spreadsheet and database software
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
