Medical Secretary

Imperial College Healthcare NHS Trust

Information:

This job is now closed

Job summary

To provide secretarial assistance to a designated unit or team ensuring the provision of an efficient and reliable service. As a secretary you will be responsible for supporting plastic surgery.

Main duties of the job

Manage all correspondence, typing reports, agendas, minutes of meetings for the designated team.

Arranges meetings for the team as necessary, managing room bookings and materials required.

Receive post and deal with routine correspondence and undertake follow-up action as directed by the unit manager or team leader. To receive and respond to queries from external parties, patients and relatives, or other departments, escalating more complex queries to the relevant member of the team.

Ensure clinical administration is dealt with effectively, including those matters where liaison with other departments, hospitals or services is necessary.

General administration duties such as photocopying and filing.

Keep accurate records of leave for all team members and provide reports as necessary.

Essential administrative duties, including booking and re arranging appointments

Ensure that patient information systems are used to enhance the efficient running of the service as necessary.

Work with the wider team to support the development and introduction of new ways of working.

Assist the wider team with any other duties that are necessary to ensure the smooth running of the service.

Prioritise, plan and organise daily workload, ensuring that daily tasks and ongoing workloads are prioritised and completed within agreed and acceptable timescales, ensuring the ward manager is informed as relevant of any changes in working pattern.

About us

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

Date posted

26 July 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£27,948 to £29,468 a year pa inclusive

Contract

Permanent

Working pattern

Full-time

Reference number

290-SCCS-1546

Job locations

Plastic Surgery

Praed Street

London

W2 1NY


Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.

Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.

Person Specification

EDUCATION

Essential

  • A-Levels or equivalent knowledge or experience

SKILLS/ABILITIES

Essential

  • Able to meet deadlines
  • Attention to detail
  • Ability to work on own initiative and as part of a team
  • Flexibility
  • Able to demonstrate an understanding of issues relating to confidentiality.

Experience

Essential

  • Administrative experience
  • Filing techniques

Desirable

  • NHS Administrative experience

COMMUNICATION SKILLS

Essential

  • Clear written and verbal communication.
  • Professional telephone manner.
  • Good interpersonal skills.

PHYSICAL QUALITIES

Essential

  • Sufficient to fulfil the duties of the post with any reasonable adjustments
Person Specification

EDUCATION

Essential

  • A-Levels or equivalent knowledge or experience

SKILLS/ABILITIES

Essential

  • Able to meet deadlines
  • Attention to detail
  • Ability to work on own initiative and as part of a team
  • Flexibility
  • Able to demonstrate an understanding of issues relating to confidentiality.

Experience

Essential

  • Administrative experience
  • Filing techniques

Desirable

  • NHS Administrative experience

COMMUNICATION SKILLS

Essential

  • Clear written and verbal communication.
  • Professional telephone manner.
  • Good interpersonal skills.

PHYSICAL QUALITIES

Essential

  • Sufficient to fulfil the duties of the post with any reasonable adjustments

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Plastic Surgery

Praed Street

London

W2 1NY


Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Plastic Surgery

Praed Street

London

W2 1NY


Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

PA / Office Manager

Leann Hurley

Leann.Hurley@Nhs.Net

07584800802

Date posted

26 July 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£27,948 to £29,468 a year pa inclusive

Contract

Permanent

Working pattern

Full-time

Reference number

290-SCCS-1546

Job locations

Plastic Surgery

Praed Street

London

W2 1NY


Supporting documents

Privacy notice

Imperial College Healthcare NHS Trust's privacy notice (opens in a new tab)