Job summary
The Corporate Governance Administrator provides support to the Trusts Corporate Governance function with logistical arrangements in respect of the Trust board meetings, and board and executive committee meetings and will support and manage meetings as required. This role provides administrative support for routine activities within the directorate, and to various projects and partnership working activities.
Main duties of the job
- Supporting the Trust Corporate Governance Manager & Deputy Director of Corporate Governance in managing Trust board, board and executive committee meetings, and executive huddles, including logistical arrangements, publishing of papers, taking meeting minutes, updating forward planners and follow up of actions, as required.
- Drafting agendas and preparing for agenda setting meetings liaising with the wider Executive team and colleagues.
- Making meeting arrangements for Trust board/ Board in Common/ executive events including room bookings, calendar invitations, setting up rooms and ordering catering.
- Working with the Corporate Governance Manager with the production of the annual board and executive meetings schedule.
About us
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part-time or job share.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.
Person Specification
Education/ Qualifications
Essential
- A level education or equivalent training and/or experience
- A good command of English, both verbal and written to A level standard
Desirable
Experience
Essential
- Secretarial and/or administrative experience in a large complex organisation
- Able to set up and use databases and accurately record information
- Experience of taking notes and minutes of informal and formal meetings and producing accurate records of meetings
- Office management experience including maintenance of systems and processes
- Proven ability in managing people, process, quality and productivity
Desirable
- Previous experience supporting Trust board and committee activity
- Experience working in a regulatory environment / awareness of UK healthcare regulation
Skills/Knowledge/ Abilities
Essential
- High level computer literacy with a high level of IT skills including MS Office
- Ability to monitor and review office management systems and processes
- Ability to maintain registers / databases for managing work
- Able to plan short and long term work, such as project plans, schedules, etc.
- Commitment to continuous professional development
Person Specification
Education/ Qualifications
Essential
- A level education or equivalent training and/or experience
- A good command of English, both verbal and written to A level standard
Desirable
Experience
Essential
- Secretarial and/or administrative experience in a large complex organisation
- Able to set up and use databases and accurately record information
- Experience of taking notes and minutes of informal and formal meetings and producing accurate records of meetings
- Office management experience including maintenance of systems and processes
- Proven ability in managing people, process, quality and productivity
Desirable
- Previous experience supporting Trust board and committee activity
- Experience working in a regulatory environment / awareness of UK healthcare regulation
Skills/Knowledge/ Abilities
Essential
- High level computer literacy with a high level of IT skills including MS Office
- Ability to monitor and review office management systems and processes
- Ability to maintain registers / databases for managing work
- Able to plan short and long term work, such as project plans, schedules, etc.
- Commitment to continuous professional development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
