Imperial College Healthcare NHS Trust

Outpatient Administration Supervisor

Information:

This job is now closed

Job summary

An exciting new post has arisen within the Maternity administration team, as an Outpatient Supervisor.

You will be part of the Maternity administrative team, providing leadership and coordination for the Maternity Clinic Clerks and Administrators. The post holder will be expected to organise and prioritise their own workload and to coordinate the effective management of all Maternity Clinic Clerk and Administrator services. This may require the post-holder to work at a different site in the event of absence.

If you have the ability to multi-task in an administration role, with a flexible "can-do" attitude to work and can see yourself as part of a busy multidisciplinary team, then we would like to hear from you.

Due to the popularity of some positions, we reserve the right to close the vacancy early on receipt of sufficient applicants.

Main duties of the job

To function as part of the Maternity outpatient administrative team, providing leadership and coordination for the Maternity Outpatient Department. The post holder will be expected to organise and prioritise own workload and to assist colleagues in order to ensure the continuity of service at all times. This may require the post-holder to work at a different site in the event of absence.

About us

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part-time or job share.

Details

Date posted

24 January 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£30,279 to £33,116 a year pa inclusive

Contract

Permanent

Working pattern

Full-time

Reference number

290-WCCS-1122

Job locations

Queen Charlotte's Hospital

London

W12 0HS


Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Person Specification

Education/ qualifications

Essential

  • NVQ level 4/ Diploma or equivalent qualification or experience

Experience

Essential

  • Experience of working in an NHS In/Outpatient setting and dealing with service users

Desirable

  • Supervisory experience

Skills/knowledge/ abilities

Essential

  • Knowledge of in/outpatient systems
  • Ability to prioritise and work to deadlines
  • Good interpersonal skills; with a pleasant telephone manner

Desirable

  • Experienced in the use of Health Roster
Person Specification

Education/ qualifications

Essential

  • NVQ level 4/ Diploma or equivalent qualification or experience

Experience

Essential

  • Experience of working in an NHS In/Outpatient setting and dealing with service users

Desirable

  • Supervisory experience

Skills/knowledge/ abilities

Essential

  • Knowledge of in/outpatient systems
  • Ability to prioritise and work to deadlines
  • Good interpersonal skills; with a pleasant telephone manner

Desirable

  • Experienced in the use of Health Roster

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Queen Charlotte's Hospital

London

W12 0HS


Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Queen Charlotte's Hospital

London

W12 0HS


Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Admin Manager for QCCH Maternity

Daniel Linehan

daniel.linehan@nhs.net

Details

Date posted

24 January 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£30,279 to £33,116 a year pa inclusive

Contract

Permanent

Working pattern

Full-time

Reference number

290-WCCS-1122

Job locations

Queen Charlotte's Hospital

London

W12 0HS


Supporting documents

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