Job summary
We are seeking to appoint an enthusiastic and motivated speciality support manager who is keen to acquire and develop operational skills within a supportive Directorate structure. We are keen to attract candidates who will work collaboratively with operational and clinical colleagues to develop new and exciting pathways of care and who can think laterally and be flexible in helping to meet the demands of a large complex but supportive organisation.
You must be hard working, flexible in terms of operational requirements but most importantly have the ability to drive service improvement and a 'can do' attitude. In turn you will be supported but also have the opportunity to develop new skills and use existent skills and abilities to meet the demands of the job.
Main duties of the job
- To provide highly efficient, professional, executive level secretarial support and management of all office administration processes. This will primarily be underpinning and supporting the activities of the DEPT/ SERVICE. The (individual providing EA service to) role encompasses a wide and diverse spectrum of engagements, correspondence and publications and the post holder is required to receive, analyse and interpret queries and liaise with staff and management in (for example) medical specialties, professional education and training, UK Departments of Health, and other NHS and Government bodies.
- The post holder will be delegated a high level of responsibility, manage their own work and use their own initiative taking key decisions within broadly defined administrative policies, frequently without reference to the (individual providing EA service to). The post-holder will lead on all office administration activities.
About us
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part-time or job share.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.
Person Specification
Education/ qualifications
Essential
- Evidence of further education to degree level or suitable equivalent experience;
Desirable
- Leadership or coaching courses.
Experience
Essential
- Working in an administrative role with management responsibilities
- Evidence of continuing professional development
- Experience of working in a complex environment
- Experience of NHS access targets i.e RTT and cancer wait targets.
Desirable
- Evidence of continuing professional development
- Previous experience of being a Line manager and or Leader
Skills/knowledge/ abilities
Essential
- PC literate with experience of spreadsheets and data manipulation
- Excellent communication skills
- Ability to inspire confidence and to lead staff, motivate and involve individuals and teams
- A commitment to improving patient services through an ability to sustain a clear performance focus on achieving demanding goals
- Strong sense of commitment to openness, honesty and integrity in undertaking the role
Person Specification
Education/ qualifications
Essential
- Evidence of further education to degree level or suitable equivalent experience;
Desirable
- Leadership or coaching courses.
Experience
Essential
- Working in an administrative role with management responsibilities
- Evidence of continuing professional development
- Experience of working in a complex environment
- Experience of NHS access targets i.e RTT and cancer wait targets.
Desirable
- Evidence of continuing professional development
- Previous experience of being a Line manager and or Leader
Skills/knowledge/ abilities
Essential
- PC literate with experience of spreadsheets and data manipulation
- Excellent communication skills
- Ability to inspire confidence and to lead staff, motivate and involve individuals and teams
- A commitment to improving patient services through an ability to sustain a clear performance focus on achieving demanding goals
- Strong sense of commitment to openness, honesty and integrity in undertaking the role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
