Administration Manager

Imperial College Healthcare NHS Trust

Information:

This job is now closed

Job summary

We are looking for a friendly, hardworking individual with good communication skills and excellent management skills to join the Cardiac administration team at Imperial College Healthcare NHS Trust. The post holder will have a 'can do' attitude and have experience of working in a busy NHS environment.

The post holder will be directly responsible to the Specialty Support Manager for Cardiology and will work in close liaison with the Cardiac management team, consultants and administration team.

The post holder will manage the people, processes and performance of the Cardiology Diagnostic Administration Team with primary focus being managing the team at Willesden Community Diagnostic Centre. They will be responsible for the planning and prioritisation of the work associated with their team and organises all activities in order to achieve a cost effective, productive and high quality service. They will provide cross-site support to enable co-operation within and amongst teams, and will provide general administrative management support to the Cardiac directorate as appropriate for the banding. Due to the popularity of some positions, we reserve the right to close the vacancy early. We are committed to equal opportunities and improving the working lives of our staff and will aim to consider applications to work flexibly, part-time or job share. Please talk to us at interview about the flexibility you may need.

Main duties of the job

The post holder will manage the people, processes and performance of the Cardiology Diagnostic Administration Team with primary focus being managing the team at Willesden Community Diagnostic Centre. They will be responsible for the planning and prioritisation of the work associated with their team and organises all activities in order to achieve a cost effective, productive and high quality service. They will provide cross-site support to enable co-operation within and amongst teams, and will provide general administrative management support to the Cardiac directorate as appropriate for the banding.

About us

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part-time or job share.

Date posted

01 September 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£34,089 to £41,498 a year pa inclusive

Contract

Permanent

Working pattern

Full-time

Reference number

290-WCCS-817

Job locations

Hammersmith Hospital

London

W12 0HS


Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Person Specification

EDUCATION

Essential

  • Degree level qualification or equivalent training and/or experience

SKILLS/ABILITIES

Essential

  • Ability to prioritise and delegate tasks appropriately
  • Excellent problem solving skills.
  • Professional attitude
  • Lead by example
  • Track record of influencing and engaging staff.

EXPERIENCE

Essential

  • Knowledge of administration procedures and computerised software
  • Operational experience in a managerial role.
  • Provision of management Information.
  • Proven ability in managing people, process, quality and productivity

Desirable

  • Experience of managing medical secretaries and/or clerical assistants
Person Specification

EDUCATION

Essential

  • Degree level qualification or equivalent training and/or experience

SKILLS/ABILITIES

Essential

  • Ability to prioritise and delegate tasks appropriately
  • Excellent problem solving skills.
  • Professional attitude
  • Lead by example
  • Track record of influencing and engaging staff.

EXPERIENCE

Essential

  • Knowledge of administration procedures and computerised software
  • Operational experience in a managerial role.
  • Provision of management Information.
  • Proven ability in managing people, process, quality and productivity

Desirable

  • Experience of managing medical secretaries and/or clerical assistants

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Hammersmith Hospital

London

W12 0HS


Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Hammersmith Hospital

London

W12 0HS


Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Cardiac Diagnostic Service Support Manager

Courtney Peach

Courtney.Peach1@Nhs.Net

Date posted

01 September 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£34,089 to £41,498 a year pa inclusive

Contract

Permanent

Working pattern

Full-time

Reference number

290-WCCS-817

Job locations

Hammersmith Hospital

London

W12 0HS


Supporting documents

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