Chelsea and Westminster Hospital NHS Foundation Trust

Patient Administrator

The closing date is 10 August 2025

Job summary

We are seeking an enthusiastic and highly organised Maternity Patient Administrator to join our maternity team. The Maternity Patient Administrator is the first point of contact for women, birthing people, their family and visitors attending the Trust via the Maternity Reception entrance and is expected to demonstrate a high level of professionalism, care, courtesy and respect when greeting patients. Working in a busy environment, Maternity Patient Administrator will manage the administrative processes to support the effective running of the Maternity Services as part of a Night rota, including bank holidays.

Main duties of the job

The post holder will contribute to the delivery of high quality, safe and compassionate healthcare to patients by providing an administrative service focused on the patient and their individual needs. The Patient Administrator will provide effective and efficient administrative support to a team liaising with patients, doctors and other healthcare professionals. The staff member will work consistently to provide high quality customer service and will be professional at all times.

About us

Chelsea and Westminster Hospital NHS Foundation Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites--Chelsea and Westminster Hospital and West Middlesex University Hospital--along with award-winning clinics across North West London.

Our nearly 7,500 staff care for a diverse population of 1.5 million, providing full clinical services, including maternity, A&E, and children's services, plus specialist HIV and sexual health clinics. The Care Quality Commission rates us 'Good' in safety, effectiveness, care, and responsiveness, and 'Outstanding' in leadership and resource use.

We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and Westminster and an £80m Ambulatory Diagnostic Centre at West Middlesex.

We are committed to equal opportunities and believe that diversity drives innovation and excellence. As part of our dedication to equity, we actively welcome applications from individuals from the global majority, veterans and underrepresented communities. We value the unique perspectives and experiences that diverse teams bring and are committed to creating an environment where all voices are heard, respected, and empowered to succeed."

If you haven't heard from us within three weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probationary period.

Some roles may require weekend shifts at multiple sites.

Details

Date posted

06 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£30,546 to £32,207 a year Pro rata per annum incl. HCAS

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

289-SC-140

Job locations

Chelsea & Westminster Hospital

369 Fulham Road

London

SW10 9NH


Job description

Job responsibilities

See detailed job description attached.

Provide a professional and welcoming first point of contact for patients, families, and visitors attending the maternity unit.

Manage patient appointments and referrals, ensuring accurate booking and scheduling in line with NHS guidelines.

Maintain and update patient records using the hospitals digital systems (e.g., Cerner, BadgerNet, or similar maternity systems).

Support the midwifery team with administrative tasks such as data entry, scanning, filing, and document preparation.

Ensure accurate and timely registration of births in accordance with NHS and legal requirements.

Job description

Job responsibilities

See detailed job description attached.

Provide a professional and welcoming first point of contact for patients, families, and visitors attending the maternity unit.

Manage patient appointments and referrals, ensuring accurate booking and scheduling in line with NHS guidelines.

Maintain and update patient records using the hospitals digital systems (e.g., Cerner, BadgerNet, or similar maternity systems).

Support the midwifery team with administrative tasks such as data entry, scanning, filing, and document preparation.

Ensure accurate and timely registration of births in accordance with NHS and legal requirements.

Person Specification

Education and Qualification

Essential

  • GCSE English and Maths or equivalent
  • NVQ 2 in office administration or equivalent experience

Experience

Essential

  • Experience of working in an administrative capacity
  • Experience in working as part of a team
  • Proven experience of dealing with complex telephone calls

Desirable

  • Working in NHS or other health environment
  • Experience of working as a Receptionist or of direct communication with service users and their families

Skills and Knowledge

Essential

  • Competent working knowledge of windows based computer systems
  • Excellent communication skills both written and verbal
  • Ability to prioritise and organise work load
  • Ability to use own initiative
  • To be able to work as part of a team
  • Able to file accurately and pay attention to detail
Person Specification

Education and Qualification

Essential

  • GCSE English and Maths or equivalent
  • NVQ 2 in office administration or equivalent experience

Experience

Essential

  • Experience of working in an administrative capacity
  • Experience in working as part of a team
  • Proven experience of dealing with complex telephone calls

Desirable

  • Working in NHS or other health environment
  • Experience of working as a Receptionist or of direct communication with service users and their families

Skills and Knowledge

Essential

  • Competent working knowledge of windows based computer systems
  • Excellent communication skills both written and verbal
  • Ability to prioritise and organise work load
  • Ability to use own initiative
  • To be able to work as part of a team
  • Able to file accurately and pay attention to detail

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Chelsea and Westminster Hospital NHS Foundation Trust

Address

Chelsea & Westminster Hospital

369 Fulham Road

London

SW10 9NH


Employer's website

https://www.chelwest.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Chelsea and Westminster Hospital NHS Foundation Trust

Address

Chelsea & Westminster Hospital

369 Fulham Road

London

SW10 9NH


Employer's website

https://www.chelwest.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Recruitment & Retention Midwife

Kathryn Kerr

kathryn.kerr11@nhs.net

Details

Date posted

06 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£30,546 to £32,207 a year Pro rata per annum incl. HCAS

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

289-SC-140

Job locations

Chelsea & Westminster Hospital

369 Fulham Road

London

SW10 9NH


Supporting documents

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