Job summary
X1 37.5 HRS a week available
and
X1 18.5 HRS a week available
This role is to work within a busy and dynamic administrative team within the Aintree theatre department. Aintree has 4 different theatre and surgical forward wait areas with specialities including ENT, Maxilo-facial, trauma, general surgery and vascular.
You will be assigned to a specific theatre area as your home base but the team works dynamically across all theatre areas, cross-covering each other as a cohesive team and working in theatres and surgical forward wait. This is a busy and interesting role with lots of opportunities to learn with a full training package put in place for all successful candidates.
- The post holder will carry out the duties in such a way as to make a direct and positive contribution to the organisation of systems for general and personnel administration within the department.
- The post holder will be responsible for the organisation of his / her work and time co ordinating his/her activities in order to meet with the demands of the Theatre areas.
- It is essential that the post holder exercises initiative commensurate with the role and vital thatconfidentiality be maintained at all times when dealing with patient information. The post holder will also be required to deal with sensitive patient information.
- To undertake the duties of the post, it is essential that the post-holder possess a knowledge of a range of clerical procedures, software use and programs.
Main duties of the job
Data inputting investigating and correcting anomalies
Run logs and standard reports.
Run directorate reports and executive reports for use in the performance review system.
Give direction and advice to staff and othersin the use of the IT system
To provide general office support for the directorate
Liaison with other departments across the Trust
Liaison with the information department in the development of reports
Reception duties as required including greeting visitors answering phone calls, dealing with general enquiries.
About us
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit their careers page.
Job description
Job responsibilities
Data inputting investigating and correcting anomalies
Run logs and standard reports.
Run directorate reports and executive reports for use in the performance review system.
Give direction and advice to staff and othersin the use of the IT system
To provide general office support for the directorate
Liaison with other departments across the Trust
Liaison with the information department in the development of reports
Reception duties as required including greeting visitors answering phone calls, dealing with general enquiries.
Job description
Job responsibilities
Data inputting investigating and correcting anomalies
Run logs and standard reports.
Run directorate reports and executive reports for use in the performance review system.
Give direction and advice to staff and othersin the use of the IT system
To provide general office support for the directorate
Liaison with other departments across the Trust
Liaison with the information department in the development of reports
Reception duties as required including greeting visitors answering phone calls, dealing with general enquiries.
Person Specification
Other
Essential
- Good interpersonal approach
- Flexible approach to work
- Reliability
- Willingness to assist colleagues
- Team worker
- Will be required to undergo training courses to support role
Qualifications
Essential
- GCSE Maths and English or equivalent.
Experience
Essential
- Demonstrable working knowledge of Microsoft Office
Desirable
- NHS experience
- Previous office experience
Knowledge
Essential
- Confidentiality awareness
Desirable
- Demonstrable knowledge of Commissioning Data Sets (CDS)
- Use of a Patient Administration system (Currently i.PM).
Skills
Essential
- Able to suggest more effective methods of operation
- Able to display attention to detail
- Able to work with a range of professionals
- Able to manage own workload with support from supervisor
- Ability to work to deadlines
- Able to use own initiative with support from supervisor
- Good organisational skills
- Excellent verbal and written communication manner
- Keyboard and mouse skills
Desirable
- Able to handle data across a number of different formats including XML, CSV
Person Specification
Other
Essential
- Good interpersonal approach
- Flexible approach to work
- Reliability
- Willingness to assist colleagues
- Team worker
- Will be required to undergo training courses to support role
Qualifications
Essential
- GCSE Maths and English or equivalent.
Experience
Essential
- Demonstrable working knowledge of Microsoft Office
Desirable
- NHS experience
- Previous office experience
Knowledge
Essential
- Confidentiality awareness
Desirable
- Demonstrable knowledge of Commissioning Data Sets (CDS)
- Use of a Patient Administration system (Currently i.PM).
Skills
Essential
- Able to suggest more effective methods of operation
- Able to display attention to detail
- Able to work with a range of professionals
- Able to manage own workload with support from supervisor
- Ability to work to deadlines
- Able to use own initiative with support from supervisor
- Good organisational skills
- Excellent verbal and written communication manner
- Keyboard and mouse skills
Desirable
- Able to handle data across a number of different formats including XML, CSV
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
