Liverpool University Hospitals NHS Foundation Trust

Group Corporate Governance Business Officer

This job is now closed

Job summary

The post holder will work as part of the Group Corporate Governance Team, led by the Group Chief Corporate Affairs Officer & Company Secretary to establish, develop and maintain arrangements and procedures for the sound corporate governance of each Trust within the Group.

This will include ensuring that meetings within the Group Governance and Assurance Framework at site level, and other significant meetings, have robust administration in place and that Trust policies and procedures are followed to ensure compliance with the respective terms ofreference.

The post is based across our hospital sites, with a need to travel to all hospitals within the University Hospitals of Liverpool Group as and when required, with a degree of flexible working and the opportunity to work from home.

Main duties of the job

The post holder must be able to demonstrate a high degree of competence with regard to a wide range of secretarial and administrative duties including the use and application of information technology. It is essential to possess excellent organisational, interpersonal and communication skills, and be able to manage own workload with the minimum of supervision, and to work to tight deadlines.

The post holder will support the Corporate Governance Team in ensuring that meetings within the Governance and Assurance Frameworkproperly constituted with clear terms of reference. They will be responsible for the preparation of agendas and minutes, taking appropriate follow-up action as required for all meetings within the Governance and Assurance Framework as identified. This includes, (but is not exhaustive to) the following:

Preparing agendas.
Ensuring that all papers are collated, quality checked, formatted and circulated.
Production of a Chair's Briefing.
Taking and transcribing of minutes.
Compiling an assurance report for submission to the parent group.
Ensuring all actions relevant to the appropriate meetings are circulated to the associated lead(s) following the meeting and followed up for response in a timely manner.
Liaise and negotiate with all levels of staff across the organisation to ensure papers are received within required timeframe.

About us

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospitalis the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility.Broadgreen Hospitalis home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation.Liverpool Women's Hospitalspecialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. TheRoyal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

Date posted

13 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum, pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

287-CEF-27-25-A

Job locations

Aintree University Hospital

Liverpool

L9 7AL

Job description

Job responsibilities

To maintain terms of reference for all hospital site-level governance meetings.
To implement effective systems for developing and managing the forward plan and agenda for each Group .
To coordinate the production of papers ensuring timely distribution of agendas and supporting papers for internal and external stakeholders.
Preparation of agendas and minutes, taking appropriate follow-up action as required for all meetings within the Corporate Committee Structure as identified.
Use various IT Microsoft packages and the Trusts Board Portal system
General Administration Duties.

Job description

Job responsibilities

To maintain terms of reference for all hospital site-level governance meetings.
To implement effective systems for developing and managing the forward plan and agenda for each Group .
To coordinate the production of papers ensuring timely distribution of agendas and supporting papers for internal and external stakeholders.
Preparation of agendas and minutes, taking appropriate follow-up action as required for all meetings within the Corporate Committee Structure as identified.
Use various IT Microsoft packages and the Trusts Board Portal system
General Administration Duties.

Person Specification

Qualifications

Essential

Educated to GCSE/O Level standard/equivalent or higher
NVQ 3/equivalent in relevant area of study

Desirable

ECDL

Experience

Essential

Excellent I.T. skills with knowledge and experience of all Microsoft office packages
Demonstrable experience in administration in either corporate governance or a similar field.

Skills

Essential

An ability to work flexibly and adapt quickly to changes and proactively manage competing priorities, whilst using own initiative
Ability to communicate professionally at all levels in a helpful courteous manner
Excellent organisation skills
Ability to organise workload effectively and prioritise to meet deadlines
Ability to work individually or as part of a team
Best practice in relation to minute taking and meeting facilitation skills
Understand the critical importance of confidentiality

Other Requirements

Essential

Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
Ability and willingness to undergo further training in accordance with the needs of the post

Person Specification

Qualifications

Essential

Educated to GCSE/O Level standard/equivalent or higher
NVQ 3/equivalent in relevant area of study

Desirable

ECDL

Experience

Essential

Excellent I.T. skills with knowledge and experience of all Microsoft office packages
Demonstrable experience in administration in either corporate governance or a similar field.

Skills

Essential

An ability to work flexibly and adapt quickly to changes and proactively manage competing priorities, whilst using own initiative
Ability to communicate professionally at all levels in a helpful courteous manner
Excellent organisation skills
Ability to organise workload effectively and prioritise to meet deadlines
Ability to work individually or as part of a team
Best practice in relation to minute taking and meeting facilitation skills
Understand the critical importance of confidentiality

Other Requirements

Essential

Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
Ability and willingness to undergo further training in accordance with the needs of the post

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Liverpool University Hospitals NHS Foundation Trust

Address

Aintree University Hospital

Liverpool

L9 7AL

Employer's website

https://www.liverpoolft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Liverpool University Hospitals NHS Foundation Trust

Address

Aintree University Hospital

Liverpool

L9 7AL

Employer's website

https://www.liverpoolft.nhs.uk/ (Opens in a new tab)