Job summary
The postholder will work as part of the Corporate Governance Team, led by the Group Chief Corporate Affairs Officer & Company Secretary (CCAO) to provide high quality support, facilitate and maintain administrative arrangements and procedures for the sound corporate governance of each Trust within the Group.
The postholder will support the Group Corporate Governance Team in the provision of company secretarial support and advice to the Trust. The purpose of the Group Corporate Governance Team is to advise and support the Chair, Board of Directors and Council of Governors on all aspects of regulation, corporate governance and effective business conduct for the organisation.
The post holder will be able to to respond effectively to varying demands in workload, and to changes within the organisation at the end of their apprenticeship. As such, they would be expected to learn to adapt quickly when priorities change, to keep track of own work and that of others to ensure it runs to schedule, to support the objectives of the Corporate Governance Team. In achieving this, the post holder would need to demonstrate initiative, a commitment to routine tasks, good time management skills, effective planning for committee papers and efficient organisation of committees and an ability to work independently when required.
Main duties of the job
To support the Group Corporate Governance Team in the provision of company secretarial support, acting as a point of contact for the Team, facilitate meetings, monitor the shared inbox, co-ordinate meetings, process invoices and supplies and manage the Trusts Public Membership.
About us
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit their careers page.
Job description
Job responsibilities
To provide full administrative support to the Group Corporate Governance Team. Act as a point of contact as part of the Group Corporate Governance Team.
To facilitate meetings within the Trusts corporate governance structure.
To monitor the Corporate Governance Inbox and action emails as appropriate.
To attend and minute specified meetings and accurately and appropriate record discussions and decisions taken.
To co-ordinate meetings, booking rooms and refreshments where necessary, ensuring that appropriate equipment is available.
To organise and co-ordinate events / conferences as required.
To ensure visitors to the office are received in a welcoming and professional manner.
To deal with all queries, correspondence, telephone calls internally and externally in a timely manner, initiate action where possible and report action as appropriate. Employ initiative and ensure that messages and actions are prioritised and brought to the attention of the relevant member of the Corporate Governance Team as appropriate, with any relevant supporting information.
To Coordinate agendas, collate, distribute supporting papers for meetings and produce accurate minutes or actions as required.
To process invoices on the Trusts procurement system on behalf of the Corporate Governance Team.
To order supplies as required on behalf of theTeam.
To manage the Trusts Public Membership on the database system.
Job description
Job responsibilities
To provide full administrative support to the Group Corporate Governance Team. Act as a point of contact as part of the Group Corporate Governance Team.
To facilitate meetings within the Trusts corporate governance structure.
To monitor the Corporate Governance Inbox and action emails as appropriate.
To attend and minute specified meetings and accurately and appropriate record discussions and decisions taken.
To co-ordinate meetings, booking rooms and refreshments where necessary, ensuring that appropriate equipment is available.
To organise and co-ordinate events / conferences as required.
To ensure visitors to the office are received in a welcoming and professional manner.
To deal with all queries, correspondence, telephone calls internally and externally in a timely manner, initiate action where possible and report action as appropriate. Employ initiative and ensure that messages and actions are prioritised and brought to the attention of the relevant member of the Corporate Governance Team as appropriate, with any relevant supporting information.
To Coordinate agendas, collate, distribute supporting papers for meetings and produce accurate minutes or actions as required.
To process invoices on the Trusts procurement system on behalf of the Corporate Governance Team.
To order supplies as required on behalf of theTeam.
To manage the Trusts Public Membership on the database system.
Person Specification
Qualifications
Essential
- ECDL/ RSAII/OCR Advanced Text Processing (Modules: Text Production/Word Processing) or knowledge of Word Processing or equivalent
- HND or equivalent
Experience
Essential
- Ability to demonstrate substantial experience and success in supporting projects
- Substantial experience of administration procedures
- Substantial experience of receiving, collating and updating numerous documents and logs.
- Experience of working in a programme/project environment
- Ability to comment on proposals for change in own work area
Knowledge
Essential
Skills
Essential
- Excellent interpersonal skills
- Ability to use different styles of Communication at all levels
- Ability to deliver training
- Ability to appropriately communicate changes to project information
- Able to manage own time and work unsupervised
Person Specification
Qualifications
Essential
- ECDL/ RSAII/OCR Advanced Text Processing (Modules: Text Production/Word Processing) or knowledge of Word Processing or equivalent
- HND or equivalent
Experience
Essential
- Ability to demonstrate substantial experience and success in supporting projects
- Substantial experience of administration procedures
- Substantial experience of receiving, collating and updating numerous documents and logs.
- Experience of working in a programme/project environment
- Ability to comment on proposals for change in own work area
Knowledge
Essential
Skills
Essential
- Excellent interpersonal skills
- Ability to use different styles of Communication at all levels
- Ability to deliver training
- Ability to appropriately communicate changes to project information
- Able to manage own time and work unsupervised
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
