Job summary
The purpose of this post is to provide comprehensive support to the Research Recruitment Team. The assistant will be expected to perform a variety of clerical/research duties within a research environment and in such a way as to make a direct and positive contribution to the organisation of the work aiding the recruitment team to maximise the effective use of their time.
Main duties of the job
Administrative support to the Research Recruitment & Engagement Team including (but not limited to) liaising with GP practices, booking patient appointments, managing mailboxes, uploading data to databases, keeping records accurate. The post holder will also be expected to attend community Engagement Events regularly.
About us
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit their careers page.
Job description
Job responsibilities
The duties and responsibilities listed below are not intended to be exhaustive but are set out to indicate the main areas of activity expected. Post-holders will therefore be expected to adopt a flexible approach when required.1. Liaise with all other departments within the hospital, i.e. wards, medicaloutpatient departments, cardio-respiratory department, medical records etc. with regard to all aspects of patient care, e.g. Appointments, investigations etc.2. Operate computer to enter and retrieve data (Microsoft Excel & Access etc.).3. Attend internal and external events to promote the Consent 4 ConsentDatabase4. Typing of correspondence, reports, research articles, lecture and teaching materials as required.5. Maintain recruitment logs for clinical trials.6. Supervised collection of data / identification of suitable patients for clinical trials (Screening medical records / wards / clinics) after appropriate training.7. Pre-screening of potential volunteers following pre-approved standardised checklists
8. Communicate study information to potential participants, as required9. Receiving and placing calls from and to potential study participants10. Deal with telephone enquiries from patients, relatives, medical staff andclinical trial personnel, recording messages where appropriate.11. General clerical duties including booking appointment, filing of reports/letters, photocopying, faxing and correspondence.12. Observe strict confidentiality in accordance with the Data Protection Act and Caldicott Principles.13. Attend training courses as and when required.14. Attend Investigator Meetings for clinical trials.15. To comply with ICH GCP.16. Promote, monitor and comply with all aspects of Health and Safety.17. Undertake any other duties deemed relevant to the post and grade.18. Order stocks and supplies as required
Job description
Job responsibilities
The duties and responsibilities listed below are not intended to be exhaustive but are set out to indicate the main areas of activity expected. Post-holders will therefore be expected to adopt a flexible approach when required.1. Liaise with all other departments within the hospital, i.e. wards, medicaloutpatient departments, cardio-respiratory department, medical records etc. with regard to all aspects of patient care, e.g. Appointments, investigations etc.2. Operate computer to enter and retrieve data (Microsoft Excel & Access etc.).3. Attend internal and external events to promote the Consent 4 ConsentDatabase4. Typing of correspondence, reports, research articles, lecture and teaching materials as required.5. Maintain recruitment logs for clinical trials.6. Supervised collection of data / identification of suitable patients for clinical trials (Screening medical records / wards / clinics) after appropriate training.7. Pre-screening of potential volunteers following pre-approved standardised checklists
8. Communicate study information to potential participants, as required9. Receiving and placing calls from and to potential study participants10. Deal with telephone enquiries from patients, relatives, medical staff andclinical trial personnel, recording messages where appropriate.11. General clerical duties including booking appointment, filing of reports/letters, photocopying, faxing and correspondence.12. Observe strict confidentiality in accordance with the Data Protection Act and Caldicott Principles.13. Attend training courses as and when required.14. Attend Investigator Meetings for clinical trials.15. To comply with ICH GCP.16. Promote, monitor and comply with all aspects of Health and Safety.17. Undertake any other duties deemed relevant to the post and grade.18. Order stocks and supplies as required
Person Specification
Essential
Essential
- Educated to GCSE standard/NVQ3 in relevant subject or equivalent
- Keyboard/Word Processing
- Demonstrable experience with spreadsheets/databases
- Medical Terminology
- Good communication skills - written and verbal
- Attention to detail
- Ability to organise and prioritise own work load
- Ability to use initiative
- Ability to use tact and a sensitive approach to patients and relatives
- Flexible approach to work
- Willingness to undertake training
Desirable
- A typing qualification
- Experience of working in a Health Care setting
- Good working knowledge of Hospital information systems
- An interest in the area/speciality of the research
Person Specification
Essential
Essential
- Educated to GCSE standard/NVQ3 in relevant subject or equivalent
- Keyboard/Word Processing
- Demonstrable experience with spreadsheets/databases
- Medical Terminology
- Good communication skills - written and verbal
- Attention to detail
- Ability to organise and prioritise own work load
- Ability to use initiative
- Ability to use tact and a sensitive approach to patients and relatives
- Flexible approach to work
- Willingness to undertake training
Desirable
- A typing qualification
- Experience of working in a Health Care setting
- Good working knowledge of Hospital information systems
- An interest in the area/speciality of the research
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
