Job summary
The department of Cellular Pathology is looking for a full time Band 3 Administrator in order to provide a comprehensive administrative service. The post holder will work primarily with the histopathology teams and will support in co-ordinating and organising multidisciplinary team meetings for cancer patients.
The successful candidate will be of a pleasant friendly disposition and have excellent interpersonal skills. They should be able to work to tight deadlines, having an appreciation of data quality, be able to manage a varied workload and be able to work with limited supervision.
Applicants should be educated to GCSE/O level standard or equivalent and have excellent IT skills.
Main duties of the job
- Provide administrative support to Histopathologists attending MDT meetings.
- Populate a list of patients required for each MDT meeting, liaising with MDT co-ordinators from the Trust and other Trusts.
- Plan, co-ordinate and administrate the pathology aspect of MDT meetings.
- Develop knowledge and experience of the relevant cancer tumour sites and patient pathways relating to histopathology.
- Keep up to date with the National and Local issues relating to cancer and the collection of cancer data.
- Continually develop own skills in the use of various Hospital information systems and other software packages.
- Build professional working relationships with key personnel.
- Booking in of pathology requests from other referral centres that are required for MDT.
- General office duties including filing, photocopying and dealing with post.
- Participate in the departmental appraisal scheme as an appraise.
- To attend and participate in departmental team briefings.
- Undertake training, as necessary to implement new systems into the workings of the department.
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click herehttps://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
Manage and maintain the document and data control process withinthe Administration Team, using defined systems Issue any relevant progress reports to the appropriate Manager. Correlation of all documentation, logging, filing and distributionaccordingly, ensuring accurate audit trail is maintained. Control the quality system within the Administration Team, capturing allrelevant processes, and review regularly. To attend and minute meetings as and when required, maintain a log ofrequired actions and decisions. To pro-actively manage the actions log providing updates as requiredby the appropriate Manager. Provide administrative support to the Administration Team in allaspects of work . This will also include the co-ordination of diaries,arrangement of meetings, venues and catering requirements etc. Undertaking general administration duties including typing,photocopying, distributing and filing all correspondence, dealing withincoming mail and telephone calls/enquiries. Maintain an effective bring forward system, ensuring that deadlinesare adhered to and action is taken as appropriate. Provide secretarial support to the Administration Team as and whenrequired. Carry out any other relevant duties that may be requested to ensurethe systems within the Project Office are under control.Communication Skills The post holder should display excellent written and verbalcommunication skills in liaising with other team members, Trustpersonnel and external bodies. The ability and commitment to work as an effective team member. The post holder should display professionalism when representing thedepartment.General Support the Manager in- induction and supervision of new staff- implementing existing policies and procedures. Co-operate fully in the introduction of new technology and of newmethods of working as appropriate to the post holder. Continuously update knowledge of new trends and maintain andimprove knowledge and competence, through self-development. Undertake all mandatory training as required by the Trust.
Education and training development
Undertake all mandatory training as required by the Trust.
Job description
Job responsibilities
Manage and maintain the document and data control process withinthe Administration Team, using defined systems Issue any relevant progress reports to the appropriate Manager. Correlation of all documentation, logging, filing and distributionaccordingly, ensuring accurate audit trail is maintained. Control the quality system within the Administration Team, capturing allrelevant processes, and review regularly. To attend and minute meetings as and when required, maintain a log ofrequired actions and decisions. To pro-actively manage the actions log providing updates as requiredby the appropriate Manager. Provide administrative support to the Administration Team in allaspects of work . This will also include the co-ordination of diaries,arrangement of meetings, venues and catering requirements etc. Undertaking general administration duties including typing,photocopying, distributing and filing all correspondence, dealing withincoming mail and telephone calls/enquiries. Maintain an effective bring forward system, ensuring that deadlinesare adhered to and action is taken as appropriate. Provide secretarial support to the Administration Team as and whenrequired. Carry out any other relevant duties that may be requested to ensurethe systems within the Project Office are under control.Communication Skills The post holder should display excellent written and verbalcommunication skills in liaising with other team members, Trustpersonnel and external bodies. The ability and commitment to work as an effective team member. The post holder should display professionalism when representing thedepartment.General Support the Manager in- induction and supervision of new staff- implementing existing policies and procedures. Co-operate fully in the introduction of new technology and of newmethods of working as appropriate to the post holder. Continuously update knowledge of new trends and maintain andimprove knowledge and competence, through self-development. Undertake all mandatory training as required by the Trust.
Education and training development
Undertake all mandatory training as required by the Trust.
Person Specification
Qualifications
Essential
- GCSE English Language & Maths or equivalent.
- RSA 2(or equivalent) Typing/WP ability
Desirable
- Ability to produce documents to a high standard.
Experience
Essential
- Demonstrable previous document/system control experience.
Desirable
- Knowledge of NHS and/or Project Management environment advantageous.
- PRINCE 2.
Knowledge
Essential
- Thorough understanding of MS Office software packages, including Microsoft Outlook.
- Excellent knowledge and understanding of MS Word and associated packages. Must possess fast accurate typing skills.
Desirable
- Advanced Word, Excel, Powerpoint, Database Management Project Office software, e.g. MS Project Standard.
Skills
Essential
- Ability to work within a high pressure environment, and have the ability to multitask.
Other
Essential
- Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and the Trust, and externally with project advisors.
- Must be a self-start who will approach tasks in a co-ordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and on target, with minimum supervision.
- Must have an excellent telephone manner
Person Specification
Qualifications
Essential
- GCSE English Language & Maths or equivalent.
- RSA 2(or equivalent) Typing/WP ability
Desirable
- Ability to produce documents to a high standard.
Experience
Essential
- Demonstrable previous document/system control experience.
Desirable
- Knowledge of NHS and/or Project Management environment advantageous.
- PRINCE 2.
Knowledge
Essential
- Thorough understanding of MS Office software packages, including Microsoft Outlook.
- Excellent knowledge and understanding of MS Word and associated packages. Must possess fast accurate typing skills.
Desirable
- Advanced Word, Excel, Powerpoint, Database Management Project Office software, e.g. MS Project Standard.
Skills
Essential
- Ability to work within a high pressure environment, and have the ability to multitask.
Other
Essential
- Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and the Trust, and externally with project advisors.
- Must be a self-start who will approach tasks in a co-ordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and on target, with minimum supervision.
- Must have an excellent telephone manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
