Job summary
Liverpool University Hospitals NHS foundation Trust are seeking to recruit an enthusiastic and organised Senior Roster Coordinator to lead the roster team within the divsion of medicine to help support the ongoing improvement of the trusts rostering solution (Allocate -Healthroster)
We are looking for a motivated, proactive and skilled individual who has the ability to work independently and with their own initiative.
Main duties of the job
The role will support the operational lead to review processes and insure consistency within medical rostering for the division of medicine.
With confidence to work with end users and senior staff with the skills to challenge and support, ensuring that rosters are accurate, fully functional and utilised to their optimal performance level and capacity
Ensuring you are able to oversee and ensure the delivery of efficient and effective training workshops to end users on effective rostering to all groups of staff.
Whilst delivering first line support to all colleagues, producing standard reports and regular update reports to the roster manager working toward continuous improvement and bringing positive changes
The successful candidate will be comfortable working in a busy, complex and changing environment. Show previous experience in implementing or supporting Allocate HealthRoster, and have excellent communication skills.
This is an excellent opportunity to work and be part of an exciting improvement project to actively contribute towards improving best practice processes and specific rostering procedures within a large NHS organisation
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
- To assist the manager to maintain the project management arrangements, modifying them accordingly to meet the needs of the electronic rostering project as it develops.
- Lead the roster team to ensure delivery of key BAU deliverables, e.g. training schedules, payroll deadlines, absence submissions.
- To help ensure that the project achieves the project plans.
- To assist with internal training of managers and staff and other internal relevant personnel. This may involve development of training plans and materials.
- To facilitate the activities of the team ensure that barriers to achieving key targets are identified, reported to the manager and overcome.
- To develop and foster close links with Systems and Networks (IT) colleagues.
- Post holder may be required to explain complex it systems to staff members with basic or no IT skills.
- To assist Managers with the meeting arrangements for the Project Steering Group ensuring that appropriate papers and reports are available.
- Responsible for planning activity to meet targets within the resources available.
- To take a proactive approach to electronic rostering on behalf of the Trust, anticipating and identifying future requirements for the project, highlighting any cost pressures or requirements to the project manager.
- To ensure that management audit is possible, of decision making and implementation processes, using monitoring processes and databases.
- The post holder will develop techniques to ensure system information is made available in the most accessible format for management use.
See Job Description for further details.
Job description
Job responsibilities
- To assist the manager to maintain the project management arrangements, modifying them accordingly to meet the needs of the electronic rostering project as it develops.
- Lead the roster team to ensure delivery of key BAU deliverables, e.g. training schedules, payroll deadlines, absence submissions.
- To help ensure that the project achieves the project plans.
- To assist with internal training of managers and staff and other internal relevant personnel. This may involve development of training plans and materials.
- To facilitate the activities of the team ensure that barriers to achieving key targets are identified, reported to the manager and overcome.
- To develop and foster close links with Systems and Networks (IT) colleagues.
- Post holder may be required to explain complex it systems to staff members with basic or no IT skills.
- To assist Managers with the meeting arrangements for the Project Steering Group ensuring that appropriate papers and reports are available.
- Responsible for planning activity to meet targets within the resources available.
- To take a proactive approach to electronic rostering on behalf of the Trust, anticipating and identifying future requirements for the project, highlighting any cost pressures or requirements to the project manager.
- To ensure that management audit is possible, of decision making and implementation processes, using monitoring processes and databases.
- The post holder will develop techniques to ensure system information is made available in the most accessible format for management use.
See Job Description for further details.
Person Specification
Skills
Essential
- Excellent organisational skills. Able to prioritise work to ensure work is done in the correct order and on time.
- Developed interpersonal skills able to communicate both verbally and in writing at all levels both internally and with external organisations.
- Ability to manage and organise work of other staff.
- Ability to think /act along logical processes
- Ability to delegate effectively.
- Ability to work under pressure and within set tight timescales
- Skilled user of IT, including highlevel use of Microsoft office applications, email, excel, powerpoint and word.
- Able to work within a multi-professional team
- Excellent numeracy skills
- Effective time management
- Ability to work independently
- Ability to train/empower others in use of IT,
Knowledge
Essential
- Clear written and verbal communication
- Evidence of cross-organisational working
- Understanding of the staffing needs of a clinical workforce
- Knowledge of workforce issues in the NHS and shift systems
- Awareness of key operational issues such as EWTD, temporary staffing, IWL etc
- Understanding of demands on Ward/Department heads in terms of service pressure
- Awareness of cultural change issues and stakeholder views be able to contribute to the change management process
Qualifications
Essential
- Educated to degree level or has equivalent experience.
Experience
Essential
- Experience in a nursing role
- Experience of assisting others to implement new systems
Desirable
- Experience of working with computer based rostering systems.
- Financial experience
Person Specification
Skills
Essential
- Excellent organisational skills. Able to prioritise work to ensure work is done in the correct order and on time.
- Developed interpersonal skills able to communicate both verbally and in writing at all levels both internally and with external organisations.
- Ability to manage and organise work of other staff.
- Ability to think /act along logical processes
- Ability to delegate effectively.
- Ability to work under pressure and within set tight timescales
- Skilled user of IT, including highlevel use of Microsoft office applications, email, excel, powerpoint and word.
- Able to work within a multi-professional team
- Excellent numeracy skills
- Effective time management
- Ability to work independently
- Ability to train/empower others in use of IT,
Knowledge
Essential
- Clear written and verbal communication
- Evidence of cross-organisational working
- Understanding of the staffing needs of a clinical workforce
- Knowledge of workforce issues in the NHS and shift systems
- Awareness of key operational issues such as EWTD, temporary staffing, IWL etc
- Understanding of demands on Ward/Department heads in terms of service pressure
- Awareness of cultural change issues and stakeholder views be able to contribute to the change management process
Qualifications
Essential
- Educated to degree level or has equivalent experience.
Experience
Essential
- Experience in a nursing role
- Experience of assisting others to implement new systems
Desirable
- Experience of working with computer based rostering systems.
- Financial experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
