EPR PMO Administrator

Job description

Job responsibilities

1. To act as a central hub for receiving, processing and distributing programme and project information and documents, maintaining a database as required.

2. Set up and maintain a configuration library to identify, record and track all documentation associated with a programme or project, maintaining version control. Undertake word processing.

3. To support the production and tracking of project plans and associated reports in-line with internal project governance standards (PRINCE2/AGILE).

4. Maintain and provide a quality control function for programme management.

5. Be involved in the development of standards to support the successful delivery of programmes and projects.

6. Be responsible for coordinating the preparation of agendas and papers for meetings as well as the production of minutes.

7. Book venues and arrange meetings, seminars, training, travel and accommodation for team staff, as well as providing support with the preparation and running of events and workshops.

8. Make and receive calls, acting as the first point of contact on behalf of programme/project or other supported functions staff. The post holder must be able to field calls and provide information where appropriate.

9. Manage team members diaries

10. Monitor and sort incoming/outgoing correspondence for action (both electronic and written) and reply through verbal/written communication and email when required. Where the intended recipient is absent, reallocate correspondence appropriately.

11. Participate in the production of written procedures and protocols for within Programme and project management support and administration and inform staff of such procedures and protocols.

12. To provide a quality assurance role in respect of documentation and programme and project standards used.

13. Support the project teams and staff with the management of risks, issues and benefits. In particular develop and maintain up to date associated registers, ensuring that the owners are aware of when escalation is required.

14. To liaise with external agencies and suppliers, as required on behalf of the project office and project staff. This will include the processing and sharing of information relating to particular projects.

15. To provide cover where necessary for other Project Office staff.

Person Specification

Qualifications

Essential

• ECDL/ RSAII/OCR Advanced Text Processing (Modules: Text Production/Word Processing) or knowledge of Word Processing or equivalent
• HND or equivalent

Experience

Essential

• Ability to demonstrate experience and success in supporting projects
• Experience of administration procedures
• Experience of receiving, collating and updating numerous documents and logs.
• Experience of working in a programme/project environment
• Ability to comment on proposals for change in own work area

Skills

Essential

• Excellent interpersonal skill
• Ability to use different styles of communication at all levels
• Ability to deliver training
• Ability to appropriately communicate changes to project information
• Able to manage own time and work unsupervised

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Liverpool University Hospitals NHS Foundation Trust

Address

Liverpool Innovation Park

Edge Lane

Liverpool

L7 9NJ

Employer's website

https://www.liverpoolft.nhs.uk/ (Opens in a new tab)